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HomeMy WebLinkAboutCOW 2005-02-28 Item 4C - Interlocal Agreement - Human Services with Tukwila School District L. A GENDA SYNOPSIS CO UNCIL k i ii, Initials ITEM No. a 1 Meeting Date 1 Prepared by 1 Mayor's review 1 Council review 02/28/05 1 EB 1 1S L 1908 I 1 1 i Co• ITEM INFORATION CAS NUMBER: 05-031 ORIGINAL AGENDA DATE: 2/28/05 AGENDA ITEM TITLE Interlocal Agreement with the Tukwila School District re Human Services CATEGOR Discussion Motion Resolution Ordinance Bid Award Public Other Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Yt 7 1 g Mtg Date SPONSOR Mayor C Adm DCD Fire Legal P &R Police PW SPONSOR'S ,ounce attached in agreement claWi es communications around the needs of and use SUMMARY of space and provision of human services in the Tukwila School District. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 2/15/05 RECOMMENDATIONS: SPONSOR /ADMIN. X Approve interlocal agreement COMMITTEE Same as sponsor CO STIMP.ACT` /F JND SO!U EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $o Fund Source: Comments: MTG DATE, R ECOD R O F COU NCI L AC TION 2/28/05 MTG DATA ATTACHMENTS 2/28/05 Information memo, interlocal agreement CAP minutes dated 2/15/05 INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Evie Boykan 1/28/05 Interlocal Agreement between the City and the Tukwila School District Project No. ISSUE Historically the City has contracted with human service providers that offer their services on Tukwila School District grounds. In order to support and clarify communications around the needs of and use of space and provision of services the attached interlocal was initiated by the City. BACKGROUND With the change in Education Services Director, we deemed it important to foster increased communication around the integration of human services in school facilities. At times, even with established relationships, providers are challenged with space issues and communication challenges. DISCUSSION/ANAL YSIS/ ALTERNATIVES The District is currently reviewing the most recent version of the agreement. Both the City's and School District's attorneys have approved the attached language. Weare awaiting signature from the School District and School Board. RECOMMENDATION Please feel free to bring up questions or comments regarding this agreement. attachments: Proposed agreement INTERLOCAL AGREEMENT BET\VEEN THE CITY OF TUK\VILA AND THE TUKWILA SCHOOL DISTRICT THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into pursuant to the interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, by and between the City of Tukwila ("City") and the Tukwila School District ("District") (collectively referred to as "the parties") for the integration of city-funded human services in the Tukwila School District buildings, benefiting children and families of the District. WHEREAS, the parties share a common goal to support the educational and other needs of students and families within the city; and \. WHEREAS, the parties desire to make supportive human services accessible to students and their families; and WHEREAS, an agreement identifying the use of space and communication strategies to support the provision of human services within the District would clarify the parties' respective roles and responsibilities. NOW, THEREFORE, in consideration of the terms and provisions herein, it is agreed by and between the City of Tukwila and the Tukwila School District as follows: 1. Statement of Purpose. The purpose of this Agreement is to facilitate integration of city-funded human services into Tukwila School District buildings. For purposes of this Agreement, "human services" includes health- related services, counseling, ESL and literacy services and social work. 2. Intention of Human Services Providers ("Providers") to Deliver Services in District Buildings. Starting in 2006, Providers that intend to provide services in District buildings must meet with the District's Student Services Director ("Director") prior to the fiscal year in which the services are to be provided. The Provider will discuss with the Director the nature of the services to be provided, the topics, means, and frequency of communications between the Provider and the District, the Provider's space needs, and other relevant topics. If the District is unable to provide the space the Provider requests, the Provider must modify the proposal submitted to the City to indicate where service delivery will take place. 3. Support Letter Required. Starting in 2006, Providers that intend to provide services in District buildings must include a support letter signed by the Student Services Director or his/her designee. The City shall require that the Providers submit the support letter along with the Request for Proposal application. 4. Communication with District building stat1:~ The Student Services Director or hislher designee will communicate space needs, or direct the Provider to communicate space needs, to the appropriate building staff, such as the principal, vice principal, or school counseling staff. Building staff will indicate what spaces Providers may use during the course of the day or evening. District staff may aJso request that the District establish a system of communicating what services are available in District buildings. 5. Communication with District staff. The Providers' supervisory staff, and if needed, the City's Human Services Manager, shall field questions regarding perfonnance objectives, agency accountability, and scheduling. 6. Space Availability. ~f the District, due to competing space needs, must move a Provider who has a preexisting arrangement to use a certain space, District staff will give reasonable notice to the Provider and make efforts to supply alternate space. 7. Dispute as to Agreement. If a dispute arises from or relates to this Agreement, the City and the District shall attempt to resolve the dispute through direct discussions. If the dispute cannot be resolved through discussions, the City .will take steps to modify the contract in question. 8. Mutual Defense, Indemnification, and Hold Harmless The District shall indemnify and hold harmless the City and its officers, agents, and employees from any and all claims, actions, suits, liability, loss costs, expenses and damages of any nature whatsoever, by reason or arising out of any negligent action or omission of the District, its officers, agents and employees in relation to this Agreement. The City shall indemnify and hold hannless the District and its officers, agents, and employees from any and all claims, actions, suits, liability, loss costs, expenses and damages of any nature whatsoever, by reason or arising out of any negligent action or omission of the City, its officers, agents and employees in relation to this Agreement. 9. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. Any modifications to this agreement shall be in writing and must be approved by the City and the District. 10. Duration. This Agreement shall take effect as of the date of signing, and shall remain in effect for two years. The Agreement shall be subj ect to renewal every two years. 11. Termination. Either party may terminate this agreement by giving thirty (30) days written notice of tennination to the other party. 12. Administrator. No administrator is needed for this agreement. 13. Manner of Acquiring, Holding and Disposing of Real and Personal Property. No property is needed for this agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA Dated: Steven M. lVIullet, Mayor Approved as to F OlID: Shelley Kerslake, City Attorney TUKWILA SCHOOL DISTRICT DATED: Dr. James Hammond, Superintendent Tukwila School District DATED: John Richards, Chainnan Board of Directors Community and Parks Committee February 15, 2005 Present: Joe Duffie, Chair; Joan Hernandez, Dennis Robertson Evie Boykan, Jack Pace, Brandon i\1iles, Paul Surek, Bruce Fletcher, Nick Olivas, Dave Haynes, Rhonda Berry, Kevin Fuhrer, Derek Speck, Lucy Lauterbach; rv!ichael BrovvTI-Johnson Braund; Annie Dooks and Paul Berry-Wet Hill Annexation ~. Interlocal Agreement with Tukwila School District for Human Services Evie explained -"} :hat the City has contracted \vith service providers who provide some services on the school grounds. Because administrations and school board members change, Evie thought it a good idea to have an interlocal agreement cov~ring human service use of the schools. The Committee agreed it \-vas a good idea, and said they supported the interlocal. The school district is revie\ving it novv also. Recommend interlocal to CO\V. 2. 'Vest Hill Annexation Annie spoke first, saying that annexation was an open issue on the West Hill. Most of the area is in the Renton school district. Their main business revenues come from t\VO casinos and a bo\vling alley. It is a largely residential area. King County has started a study that will give information about their area, and they are in turn finding information from Renton, Seattle and perhaps Tukwila. They asked what Tukwila's interest in annexation might be, and if there was any interest at all, tqey would include Tukwila in their study. Dennis talked about h~~ own efforts at annexation, and expressed appreciation to Annie and Paul for their work. He said he drove around the area, and saw the roads allIed north and south in the \V ~st Hill area. He thought there \-vere almost no connections between West Hill and Tukwila in any social, community, school or other manner. Joan said the City is novv very busy with the annexation with an area that was in our potential Annexation Area for a long time. She thought that would preclude any other annexations in the near term. Refer issue of Tukwila's interest in annexation to CO\V. 3. Plannin~ Commission Sig:n Code Recommendations The Committee started to work though the amendments that had been charted in a matrix. Dennis had several questions on the summary memo before the matrix. Going through the new regulations, he expressed concern about the non-sport use of the animated scoreboards, and w"hether "minimal" off-site viewing would be disruptive or bothersome to anyone. Brandon explained that though scoreboarchWill be allovved in LDR zones that have a Public Recreation Overlay, the only t\VO signs no\v are at Foster High and Starfire. The changes VI"ould allo\v video displaces at sports stadiums that seat 2,000 people. The code change clarifies that signs that are not clearly visible from the public right of \vay or adjacent properties are not regulated under the sign code. It increases the number of permanent signs pennitted at Public Facilities in residential zones to be consistent with what is permitted at commercial properties. It also calls for greater signage at the rvfuseum of Flight. Fonvard sien code chan2es to CO\V.