HomeMy WebLinkAboutReg 2005-02-07 Item 5B - Final Acceptance - 2003 Small Drainage Program by DL Asahara Company for $273,984.27 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
I CAS NUMBER: 05-010 I ORIG1NALAGENDADAIE FEBRUARY 7, 2005 I
AGENDA ITEM TILE Accept as complete 2003 Small Drainage Program and release retainage.
CATEGORY Ditaissron motion Resolution Ordinance Bid Award Public Hearing Other
Mfg Da. Mts Date Mfg Date MIAMI. JftgDate 3ffg Date 3ftgDeu'2 /07/05
SPONSOR Council ma Adm Svcs DCD Finance Fire Legal PS°R Police Pil I
SPONSOR'S The contract with D.L. Asahara Company, Inc. is complete for the 2003 Small Drainage
SUMMARY Program. Construction began September 11, 2003 and was substantially completed on
July 6, 2004. One of the five projects was eliminated, causing a reduction of $5,087.47.
The total contract amounted to $273,984.27.
REVIEWED BY COW Mtg. CA &P Cmte FR -S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 1/19/05
RECOMMENDATIONS:
SPONSOR /Ami N. Accept contract as complete and authorize release of retainage.
COI\ MIrITEE Accept contract and forward to Consent agenda for approval. 1
COST IMPACT FUND SOURCE 1
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$273,984.27 $307,471.00
Fund Source: 412.02 Surface Water (page120, 2005 CIF)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION 1
I 2/07/05 1
1
I 1
MTG. DATE ATTACHMENTS
I 2/07/05 1 Information Memo dated January 12, 2005
1 Notice of Completion of Public Works Contract 03 -122 1
'Utilities Committee Meeting Minutes from January 19, 2005 1
1 1
1
1
1
INFORi\1ATION lVIEIVIO
To:
Mayor Mullet
Public Works Director~
January 12, 2005
2003 Small Draina!!e Pro!!I'am
Project Completion and Acceptance
From:
Date:
Subject:
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$12,591.19,
BACKGROUND
The Notice to Proceed for Contract 1'.'0.03-122 with D.L. Asahara Company, Inc., of Fife,
Washington, was issued September 11, 2003, for construction of Project No. 03-DROl. This
contract called for drainage improvements to five locations throughout the City. One of the
five projects was not completed due to planned improvements to Southcenter Parkway, which
will eliminate the need for the deleted project.
This contract was substantially completed on July 6, 2004. No change orders were issued.
The contract costs are summarized below:
Contract Award Amount (without sales tax)
Reductions
State Sales Tax 8.8%
Total Amount Paid (inc!. retain age bond)
$256,911.25
(5,087.47)
22.160.49
$273,984.27
ACTION TAKEN
The final payment has been issued, final records are being prepared, and this acceptance will
formalize the close-out of this project.
RECOMMEl\'DATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage bond, subject to the
standard claim and lien release procedures.
RL:ad
attachment: Notice of Completion of Public Works Contract
(?';~_"_D::!.~mD:;;OIJ.:;bJ.(=03~
State of Washington
IY_pxr_m -eat of Revenue
Z� PO Box 47473
RE VENUE Olympia WA 98504 -7474
Contractor's Registration No. (UBI No.) 601 341 847
Date 11/15/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
r \ame-7VAddress of Public Agency; -1 Depa truenfLse Onl)
Assigned To
City of Tukwila
6200 Southcenter Blvd.
Tukwila,WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
2003 Small Drainage Program (Project No. 03 -DR01) 1 03 122
Contractor's Name Telephone Number
D.L. Asahara Company, Inc. I (253) 431 -3210
Contractor's Address
5312 Monta Vista Drive East, Fife, WA 98372
Date Work Commenced Date Work Completed Date Work Accepted
9/11/03 7/6104
Surety or Bonding Company
Fidelity and Guaranty Insurance Company
Agent's Address
Bush, Cotton, Scott, LLC, P.O. Box 3018, Bothell, WA 98041 -3018
Contract Amount S 256,911.25
Additions S 0.00 Liquidated Damages S 0.00
Reductions S 5,087.47
Sub -Total S 251,823.78 Amount Disbursed S 261,393.08
Amount of Sales Tax Paid at 8.8 S 22,160.49 Amount Retained S 12,591.19
(If various rates apply, please send a breakdown.)
TOTAL S 273,984.27 TOTAL S 273,984.27
r ei a
Comments:
Signature
Type or Print Name Diane Jaber
Finance Approval Phone Number (206) 433 -1871
The Disbursing Officer must complete and mail THREE copies of' this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6 -27 -01)
Utilities Committee
January! 9,2005
Present;
Dave Fenton, Chair; Joan RernandH, Jim Raggerton
Jim ?vIorrow, Bob Giberson, Pat Brodin, Mike Cusick, Gail Labanara
fI-
A. 2003 Small Drainage Program, Proiect Completion and Acceptance This contract called for
drainage improvements to five locations throughour the Cil}'. One project was eliminated due to the
planned improvements on Southcenter Pk\vy, which caused a reduction of S5,087.47. DL Asahara
was slow on cleanup of their punchlist items, thus the delay in closie'g out the projecr. Recommend
move to Regular consent agenda for approvaL
B. Generator Installation at the Emergencv Operations Center. Project Completion and
Acceptance Ynis contract installed a generator to run the Emergency Operations Center (EOC) at the
golf maintenance facility. Additional work was needed at a cost ofS9,050.00, which included
additional L&l electrical requirements and Puget Sound Energy and their contractor Pilchuk for the
relocation of the transformer. There was;1O impact to the players at the golf course. Dave also asked
about fueling vehicles in an emergency and what happens if the power goes out. Jim informed him
that we have worked with Pride Pacific on Interurban and have a hookup for a portable generator for
the gas pumps. Recommend move to Regular consent agenda for approval.
C. AllentownIFoster Point ,Vater & Sewer Improvements. Re-bid Cost Savings i\1easures In Nov.
2004, bids came in approximately S900,000 over budget and were rejected. We presented possible
cost savings options to investigate. Since that time, we have done some additional geotechnical work
on the soils. In the original contract, we had planned on clean imported fill for the trenches. We have
now found that in some locations we ,,~ll be able to use the existing native soil for backfill (#3 & #4).
We will also implement this as a road project to have Rule 171 app1icable (no sales t<Lx). We were
also going to take over 'Vater District 125 customers in the Foster Point area and upgrade the water
lines. WD 125 already has 8" water lines, so now the plan is to have all of Foster Point in WD 125.
Foster Pt. ,viII then have an increase in water pressure since our customers were only serv~ced by 2-4"
warer lines. We will also eliminate the planned sidewalk in Foster Point and just do thickened edge on
the curb, but we will put the Foster Pt sidewalk as an additive ie, the bid. Finally, no upgrades to the
base of Poverty Hill, which were planned due to consrruction i" the area. Scheduled to advertise in
February and hopefully bids will be mOre favorable the second time around. Recommend move to
Regular for discussion and approval.
D. 'Vater and Sewer Rates Annual review of water and sewer rates as reported to the Association of
Washington Cities. Some discussion on the utility rate package presented for the Council retreat.
Committee requested that we get the sewer rates that were not submitted, especially ITom adjoining
areas, as there were some question if the King County Metro charge was added or just the City charge
was submitted to the survey. Information.
E. Surface Water Rates Jim M. stated that with the huge amount of infrastructure added each year, the
City really does not have a replacement schedule besides the CIP. Dave and Jim H. suggested that we
should discuss rates at the retreat and proposed residential rates be S70.00 (35% increase) but keep
commercial customers at a 20% increase as listed in the budget. Especially since the average
residential rate is 385.00. Joan was hesitant about such a large increase. Information.
Other Reported on flood conditions (slides at Ryan Hill near I-5 access and SR-599 actoss from the
SCL switch station). The City overall is fine even thought the Corps has the river very high. Also
reported that there would be two lanes closed on S. 180'" St underpass to construc( underdrains.
Re er board is up infonning drivers of four weeks of traffic disruption starting 2/7/05.
Committee Chair Approval