HomeMy WebLinkAboutReg 2004-12-06 Item 4C - Final Acceptance - South 180th Street Improvements by Wilder Construction for $16,306,697.76COUNCIL A GENDA SYNOPSIS
Initials
Meeting Date Prepared by I Mayor' review
12/06/04 BG
`i ITEM INFORMATION
CAS NUMBER: 04-169 ORIGINAL. AGENDA DATE: DECEMBER 06, 2004
AGENDA ITEM TITLE Accept as complete S. 180 St Grade Separation Project and release retainage bond.
CATEGORY Discussion Motion Resolution Ordinance Bid Award El Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 12/06/04
SPONSOR Council Mayor Adm Svcs DCD El Finance Fire Legal P&R Police PW/
SPONSOR'S Wilder Construction Company, Inc. substantially completed the underpass project on May
SUMMARY 16, 2003, when South 180 Street was reopened to traffic. All closeout paperwork has
been completed and verified and the project is ready for final acceptance. Change orders
and price overruns amounted to $1,368,191.84. The total contract amounted to
$1.6,306,697.76
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/22/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage bond.
COMMITTEE Accept contract and forward to Consent agenda for approval
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED
$16,306,697.76 $17,951,000.00
Fund Source: 104.01 Bridges (page 34, 2004 CIP)
Comments: $500, 000 in 2004 was contingency only and was not needed
MTG. DATE
12/06/04
MTG. DATE
12/06/04
review
RECORD OF COUNCIL ACTION
ATTACHMENTS
Information Memo dated November 16, 2004
Notice of Completion of Public Works Contract 02 -002
Transportation Committee Meeting Minutes from November 22, 2004
ITEM NO.
APPROPRIATION REQUIRED
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: November 16, 2004 U
Subject: S 18e St Grade Separation Proiect
Project No. 87 -RWO9
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage bond in the amount of
$809,456.79.
BACKGROUND
The Notice to Proceed for Contract No. 02 -002 with Wilder Construction Company, Inc., of Everett,
Washington was issued on February 25, 2002. The project funding partners included FMSIB, TEA -21,
TPP, BNSF, UPRR, Port of Tacoma, Port of Seattle, King County, along with the Cities of Renton and
Tukwila. This regionally significant project constructed an underpass underneath three active railroad
lines for four lanes of traffic, an Interurban Trail Bridge, a new 1 -track UP railroad bridge, a new
3 -track BNSF railroad bridge, 2 -acre wetland mitigation site, and related work.
This contract was substantially completed on May 16, 2003, when S 180 Street was re- opened to
traffic. An extraordinary amount of federal closeout paperwork has been completed and verified,
several complex construction claims have been resolved, and the project is now ready for final
acceptance.
(P:Prgccu A- RW\87RWO9WiimI CloseoutlClosems Info Memo)
Contract Award (without sales tax) 14,820,944.00
Change Orders (see attached) 537,091.09
Overruns (see attached) 831,100.75
Sales Tax (for RR Renton Utility Work) 117,561.92
Contingency 0.00
Total Amount 16.306.697.76
ACTION TAKEN
The final payment has been issued, final records are being prepared, and this acceptance will formalize
the closeout of this project.
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council for formal acceptance
and authorize the release of the retainage bond, subject to the standard claim and lien release
procedures.
BG:ad
attachments: Notice of Completion of Public Works Contract
Quarterly Project Report Update
Change Order Log
Overruns Log
From:
State of Washington
Department of Revenue
PO Box 47474
R EVENUE Olympia WA 98504 -7474
Date 10/13/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
South 180th Street Grade Separation, Project No. 87 RWO9
Contractor's Name
Wilder Construction Company
Contractor's Address
1525 East Marine View Drive, Everett, WA 98201 1927
Date Work Commenced Date Work Completed
2/25/02 9/25/03
Surety or Bonding Company
Travelers Casualty and Surety Company of America
Agent's Address
Bush, Cotton Scott, LLC, P.O. Box 3018, Bothell, WA 98041 -3018
Contract Amount
Additions
Reductions
Sub Total
Amount of Sales Tax Paid at 8.8
(If various rates apply, please send a breakdown)
TOTAL
Comments: Sales Tax on bid items 9, 801,
2101, 10 thru 38B, 1401, 1402 and 39 thru
1801 only.
1 K. A. C-
Retainage Bond for $809,456.79
REV 31 0020e (6- 27-01)
Contractor's Registration No. (UBI No.) 601 213 302
14,820,944.00
+1,368,191.84
0.00
$16,189,135.84
117,561.92
$16,306,697.76
Assigned To
Date Assigned
Amount Disbursed
Amount Retained
Signature
Type or Print Name Diane Jaber
Phone Number (206) 433 -1871
i n eti
Contract Number
02 002
Telephone Number
425 551 3100
Date Work Accepted
Liquidated Damages 0.00
16,306,697.76
0.00
TOTAL 16,306,697.76
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
Environmental Impacts Compliance
2? Acre wetland mitigation site
Project Milestones I Scheduled 1 Attained
Project
Completion July 2003
1 1
1 1
1
1
Project Cost Summary:
Project Title Location
South 180 Street Grade Separation
Contractor /Consultant
Wilder Construction Company, Inc.
BERBER/ABAM Engineers, Inc.
Recent Progress
Settled several construction claims, final payment
Design Construction Impacts
Preliminary Engineering
;ght -of -Way
Construction
Funded Project Costs
City funds induded in
above costs
Quarterly Project Report Update for Quarter Ending November 2004
Dollars Percent
In of
Millions Total
1.352 1 5.7%
1.395 1 5.97%
16.183 1 69.3%
23.631 1 100.0
May 2003 Claims settled, final payment issued, contract closeout underway.
0.614 2.63%
City Of Tukwila
Public Works Department
Project Description
Install railroad shoofly, construct railroad bridges for
UPRR (1 track) and BNSF (2 tracks with 1 future), new 4-
lane roadway underpass, and remove existing at -grade
railroad crossing.
issued to contractor, and closed out TIB and Federal grants.
Impacts to Traffic
1 Year detour
Milestone Outlook
PE Design
ROW
Construction
Total
Planned vs. Actual Expenditures
(Total Project Cost)
Funded Actual
1,827,294.31
1,447,892.96
19,149.979.54
$23,631,000.00 $22,425,166.81
Change
Order
No.
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
11.00
12.00
13.00
14.00
15.00
16.00
17.00
18.00
19.00
20.00
21.00
22.00
23.00
24.00
25.00
26.00
27.00
28.00
29.00
30.00
31.00
32.00
33.00
34.00
35.00
36.00
37.00
38.00
39.00
40.00
41.00
42.00
43.00
44.00
45.00
46.00
City
Clerk
No.
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02- 002[41
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02- 002rk1
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02- 002[11
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02- 002011
02- 0021ml
02- 002[01
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02- 002fP1
02 -002[q]
02-0021r1
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Revised: 11/17/2004
Reason for Change
Latent Asbestos Abatement discovered in #7220 roofing tar
Electrical revisions to #7220: temp power and new 100 amo brkr
Road Closure Period
Traffic Control Vehicle
Radio Communications for Railroads
Traffic Control Officers
Increase Diameter of Bored Casing for Waterline from 22" to 24"
Substitute Select Borrow for Common Borrow in Shoofly
SS Manhole #1 (BI #49): change from 48" cone top to 54" flat top
PCs Removal and Disposal found in S5 trench at 7220 Bldg
6 Inch Underdrain (Bid Item #2): CMP vs. HDPE design discrepancy
Credit for deletion of Springbrook Creek Landscaping
Watermain temporary thrust restraint
Relocate 12 -inch waterline: CDSM conflict
Obstruction in Horizontal Casing
Shoofly Productivity Impacts
!Disturbed CDSM area removing obstruction in shoofly
'Sanitary Sewer Unsuitable Materials
IACP Extra Depth Materials
'Wood Plank Road Removal
!Weekend Shoofly Shoring Completion/June 29th and 30th
ICDSM obstructions
ICommemorative Plague
!Pedestrian Bridge Conduits
(Credit for Pumo Station Modifications
(Time Impact Analysis 1 and 2
I Pump Station Control Building: Revise Metal Siding and Roofing
1 Pump Station Yard Light Relocation
!Generator Pad Improvements
!Electrical J-Box Modifications conflict with 18" PCCP slab deoth
IRevised Catch Basin Locations
[Credit for Cummins Generator System (City to Supply)
!Irrigation System Revisions Control Building Water Service, RP Device, Hot Box
(Traffic Signal Loop Modifications
'Control Building Exhaust Fan Modification
!Extra Asphalt Concrete Pavement
'Irrigation System Revisions Eliminate Direct Bury Lateral Lines
I Shotcrete Ledger Board
(Time Impact Analysis 3
IShotcrete Test Panel
ISubgrade Preparation for C.O. #36
(Subcontractor work (Raito) for C.O. #21
(Claim 1 Settlement
IClaim 2 Settlement
'Claim 3 Settlement
I DBE Condition of Award Revision
CITY OF TUKWILA
SOUTH 180TH STREET GRADE SEPARATION
Base Contract Amount 514,915,266.27
WCC
Ser. Mayor
Ltr. aprvd? Comments
1008 Yes NTP Issued
1009 Yes NTP Issued
1 10 Yes NTP Issued-rd closure from 365 to 389 days
1 11 Denied Wilder agreed that it was incidental to TC Items
1 12 Denied CO denied, however pay as FA
113 Denied CO denied, however pay as FA
116 Yes NTP Issued
117 Yes NTP Issued
1 019 Yes NTP Issued
1 020 Yes NTP Issued
1021 Yes NTP Issued
1022 Yes NIP Issued
1031 Yes NTP Issued
1032 Yes NTP Issued
1033 Denied CO denied for non verifiable obstruction
1035 Denied co denied, Wilder responsible for 3rd parties
1036 Yes NTP Issued
1037 Yes NTP Issued
1043 Yes NTP Issued
1044 Yes NTP Issued
1049 Yes NTP Issued
I n/a Yes NTP Issued
1055 Yes NTP Issued
1070 Yes NTP Issued
1071 Yes NTP Issued
1 n/a Yes NTP Issued
1084 Yes NTP Issued
1085 Denied Wilder did not respond to request for dots
1086 Denied wilder did not respond to request for dots
1087 Denied Paid as force account
1088 Denied Paid as force account
1089 Yes NTP Issued
1090 Yes NIP Issued
1093 Yes HIP Issued
1 094 Yes NTP Issued
1095 Yes NTP issued
I n/a Yes NIP Issued
1100 Yes NTP Issued
1091 Yes NTP Issued
I n/a Yes NIP Issued
1106 Yes NTP Issued
I n/a Yes NTP Issued
1103 Yes NTP Issued
11040 Yes NTP Issued
I Yes NTP Issued
I Yes NTP Issued
New Change Cumulative Modified
Pay Amount Change Cum. Contract
Item w/o Tax Order Amt Amount
101 $850 $850.00 0.006% $14,916,116.27
201 $1,869.00 $2,719.00 0.018% $14,917,985.27
n/a $0.00 $2,719.00 0.018% $14,917,985.27
n/a $0.00 $2,719.00 0.018% $14,917,985.27
n/a $0.00 $2,719.00 0.018% $14,917,985.27
n/a $0.00 $2,719.00 0.018% $14,917,985.27
n/a $0.00 $2,719.00 0.018% $14,917,985.27
801 $90,390.00 $93,109.00 0.624% $15,008,375.27
901 $1.109.57 $94,218.57 0.632% $15,009,484.841
1001 $5,695.00 $99,913.57 0.670% $15,015,179.841
1101 $3,702.00 $103,615.57 0.695% $15,018,881.841
1201 ($556.33) $103,059.24 0.691% $15,018,325.51
1301 $1,477.70 $104,536.94 0.701% $15,019,803.211
1401 $128,082.00 $232,618.94 1.560% $15,147,885.21
n/a $0.00 $232,618.94 1.560% $15,147,885.21
n/a $0.00 $232,618.94 1.560% $15,147,885.21
1701 $6,745.29 $239,364.23 1.605% $15,154,630.50
1801 $46,448.00 $285,812.23 1.916% $15,201,078.50
1901 $20,875.55 $306,687.78 2.056% $15,221,954.05
2001 $2,113.75 $308,801.53 2.070% $15,224,067.80
2101 $4,122.22 $312,923.75 2.098% $15,228,190.02'.
2201 $70,000.00 $382,923.75 2.567% $15,298,190.02
n/a $0.00 $382,923.75 2.567% $15,298,190.02
2401 $1,330.32 $384,254.07 2.576% $15,299,520.34
2501 ($27,365.76) $356,888.31 2.393% $15,272,15438
n/a $0.00 $356,888.31 2.393% $15,272,15438
2701 $302.14 $357,190.45 2.395% $15,272,456.72
n/a $0.00 $357,190.45 2.395% $15,272,456.72
n/a $0.00 $357,190.45 2.395% $15,272,456.72
n/a $0.00 $357,190.45 2.395% $15,272,456.72
n/a $0.00 $357,190.45 2.395% $15,272,456.72
3201 ($31,226.91) $325,963.54 2.185% $15,241,229.81
3301 $7,078.00 $333,041.54 2.233% $15,248,307.81
3401 $666.60 $333,708.14 2.237% $15,248,974.41
3501 $788.00 $334,496.14 2.243% $15,249,762.41
3601 $6,078.08 $340,574.22 2.283% $15,255,840.49
3701 ($1,043.00) $339,531.22 2.276% $15,254,797.49
3801 $2,000.00 $341,531.22 2.290% $15,256,797.49
3901 $0.00 $341,531.22 2.290% $15,256,797.49
4001 $4,000.00 $337,531.22 2.263% $15,252,797.49
4101 $2,151.00 $339,682.22 2.277% $15,254,948.49
4201 $10,408.87 $350,091.09 2.347% $15,265,357.36
4301 $12,000.00 $362,091.09 2.428% $15,277,357.36
4401 $21,000.00 $383,091.09 2.568% $15,298,357.36
4501 $175,000.00 $537,091.09 3.60% $15,452,357.36
N/A $0.00 $537,091.09 3.60% $15,452,357.36
City of Tukwila, South 180th Street Grade Separation
City Project No.: 87 -RWO9
City Contract No.: 02.002
Wilder Project H2007
Contractor. Wilder ConsWc Ion Company
ITEM NO.
39
45
47
48
DESCRIPTION
55 Traffic Control Labor (Minimum)
56 Traffic Control Supervisor
57 Construction Signs, CLASS A
59 Training
60 Property Restoration Misc. Work
12 Bank Run Gravel for Trench Badfill
13 Controlled Density Fig for Trench Backfill
16 Gate Valve 12 In Diam Valve Box
19 Standard Hydrant Assembly
20 Flush Hydrant Assembly
21 Service Connection 2 In Diam
22 Ductile Iron Pipe for Water Main Ftgs. 81n
23 Ductile Iron Pipe for Water Main Ftgs. 10 In
24 Ductile Iron Piipe for Water Main Ftgs. 12 In
25 Ductile Iron Pipe for Water Main Ftgs. 12 In
28 Remove and Salvage Gate Valve
29 Concrete Thnist Blocking Dead -man Anchor
35 Steel Casing 30 In Dram for PSE Elect. -TmcM
36 Steel Casing 38 In Diam for PSE Gas Tnalxl
Structure Excavation Class 8 Ind Haul Sank.
PVC Sanitary Sewer Pipe 8 In Diam 1
C-900 Sanitary Sewer Pipe 8 In Diam 1
Manhole 48 In Dlam Standard 1
NOTE: ONLY QUANTITIES THAT VARIED FROM ESTIMATE ARE LISTED
ESTIMATED
QUANTITY
2,000 HRS
4001 HRS
1,3001 SF
2,0001 HRS
10,0001 FA
300
150
5
2
2
4
120
350
1,115
284
7
30
83
48
295
345
250
2
CY
CY
EA
EA
EA
EA
LF
LF
LF
LF
EA
CY
LF
26.00
37.00
16.00
5.00
33,398.87
40.00
90.00
1,500.00
4,100.00
5,200.00
3,700.00
54.00
58.00
70.00
61.00
200.00
550.00
90.00
310.00
UNIT PRICE ITEM QUANTITY OVERRUNS
PERCENT QUANTITY
WILDER QUANTITY TOTAL AMOUNT PREVIOUS PREVIOUS THIS AMOUNT
1 100.00%
`NET OVERRUNS
140,985.00
128,335.00
20,784.00
9,995.00
26,402.20
3,540.00
13,140.00
9,000.00
4,100.00
5,200.00
14,800.00
6,372.00
16,588.00
72,730.00
17,324.00
800.00
22,000.00
35,940.84
19,840.00
8,976.00
15,312.00
10,660.00
6,500.00
5831,100.75
S. 180 Street Project Acceptance The project at S. 180 won several awards including an
American Public Works 2004 Project of the Year nomination. The project was originally bid
over budget, but Bob Giberson volunteered to act as construction manager, thereby saving
substantial funds and bringing the project in slightly under budget. It is now ready for
acceptance by the City and release of the retainage. Recommend project acceptance to consent
agenda of a Regular Meeting.
3. Tukwila International Boulevard (TIBI Bid Award Street trees were added to this stage of
development of TIB because they couldn't be added when the State owned the highway. Now
that the City owns that section of TIB we are ready to plant. Two bids on the small works roster
were received, with the lower bid being under budget and being won by Buckley Nursery. A drip
irrigation system will also be installed. The Committee wanted to be sure the tree leaves
wouldn't clog the drains. Norway Maples and incense cedars will be planted in January. Award
bid for trees to Buckley Nursery for $99.253.02 at a Regular Meeting.
4. Tukwila International Boulevard Mid Block Crossings Bid Award Two mid block
crossings will be added to the Phase I section of TDB. One is by the Bartell's lot and Northfield
Car Wash and the other is at S. 150 near the new KFC. The crossings will be activated by
pedestrians walking, and the lights will flash in the pavement. This project was bid in the small
works roster, and Totem Electric won the bid that came in under budget. This project will be
done between January and March, 2005 after the special poles are purchased. Award bid for
$126.980.50 to Totem Electric for mid block crossings in Phase 1 at a Regular Meeting.
Transportation Committee
November 22, 2004
Present: Joan Hernandez, Chair; Joe Duffle, Pam Carter
Frank Iriarte, Bob Giberson, Gail Labanara, Cyndy Knighton, Lucy Lauterbach
1. Tukwila Urban Center Transportation Plan Additional work is needed on the Tukwila
Urban Center (TUC) Plan. 'Viral Associates have been working on the Plan since 2002. Staff
knew these changes would be needed since 2003. As the Plan was originally going to be done in
one year, additional work is needed now. The time elapsed since 2002 as well as the public
comments have meant more studies and more project management are needed. Additional funds
of $44,533 are requested to pay for additional workshop meetings, and traffic studies of both the
TUC and Mall to Pond scenarios. No action and peak hour projections will be included. When
the studies are done they will be very useful in several ways. The contract is written to run until
December, 2005, but it is likely to be done in the spring of that year. Recommend Contract
Supplement and funding request to Regular Meeting.
Committee Chair approval