HomeMy WebLinkAboutReg 2004-12-06 Item 5A - Bid Award - Buckley Nursery Company for Tree Installation on Tukwila International Boulevard Phase I for $90,230.02CAS NUMBER: 04-170
MTG. DATE
12/6/04
COUNCIL AGENDA SYNOPSIS
Meeting Date Prepared by 1 Mayor's review 1 o,ntl review
12/06/04 BG I 1
Fund Source: 104.02 Commercial Streets (page 38, 2004 CIP)
Comments:
Initials
ITEM INFORMATION
ORIGINAL AGENDA DATE: DECEMBER 6, 2004
AGENDA ITEM TITLE Bid Award for Street Trees on Tukwila Int'I Blvd Phase I
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heating Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 12 /6/04 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Pe .9.R Police PW
SPONSOR'S Two bids from the Small Works Roster were received on November 17, 2004. The Tow bid
SUMMARY of $90,230.02 was from Buckley Nursery. References indicate that Buckley Nursery has
worked on numerous Tukwila capital projects as a landscape subcontractor with very good
results.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm Planning Comm.
DATE: 11/22/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Buckley Nursery Company, Inc.
COMMIT"T"EE Recommend award bid and forward to Regular for approval
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED
$90,230.02 $150,000.00
RECORD OF COUNCIL ACTION
MTG. DATE 1 ATTACHMENTS
12/6/04 Information Memo dated November 17, 2004
Bid Results
1 Transportation Committee Meeting Minutes from November 22, 2004
1
ITEM NO.
5. o,
APPROPRIATION REQUIRED
To: Mayor Mullet
From: Public Works Director
Date: November 17, 2004
Subject: Tukwila International Boulevard Phase 1- Street Trees
BID AWARD
ISSUE
Award the bid for installation of street trees on Tukwila International Boulevard Phase 1 to
Buckley Nursery Company, Inc.
BACKGROUND
Street trees were removed from the primary federally funded Phase 1 bid documents to gain
WSDOT approval for clear zone requirements on their former Highway 99. Now that Tukwila
has taken over the highway and sufficient funds exist, the street trees will be planted in the tree
pits constructed in the Phase 1 construction, including a drip irrigation system.
ANALYSIS
INFORMATION MEMO
Two bids from the Small Works Roster were received. The bids were checked and no errors
were found. Buckley Nursery submitted the lowest bid and is within budget with adequate
contingency. Buckley Nursery has worked on numerous Tukwila capital projects as a
landscape subcontractor with very good results.
Bid Results Engineer's Estimate Budget
Bid Amount 90,230.02
Contingency (10 9.023.00
Total 99,253.02 $106,046 $150,000
RECOMMENDATION
Award the bid for the Tukwila International Boulevard Phase 1 Street Tree project to Buckley
Nursery Company, Inc., in the amount of $90,230.02, including sales tax.
attachment: Bid Results
(P:Projects1A• RW d: RS Projects \9IRWD3 UB11Sumet Trees\Award Info Memo)
BID
Y;.
PRESENT
BIDDER NAME
DATE /TIME RECEIVED
BUCKLEY NURSERY CO., INC.
11 -16 -04
11:40 A.M.
A LANDSCAPING AND
CONSTRUCTION
11 -16 -04
4:47 P.M.
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
TUKWILA INTERNATIONAL BOULEVARD PHASE I
STREET TREES
PROJECT NO. 91 -RWO3
BID OPENING
November 17, 2004 10:00 a.m.
THE FOLLOWING DOES NOT REPRESENT A BID AWARD
YES
YES
TOTAL PROJECT
COST APPARENT
A DENDUMS INCLUDING RANK OF
ACKNOWLEDGED? WSST BID
YES 1
YES
/s/
Jane E. Cantu, CMC. City Clerk
$90,230.02
$97,920.00
The above figures appear as written within bid documents; and as read aloud at bid opening.
THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise.
DATED this 17 day of November, 2004.
1
2
Robert H. Baker, CMC, Deputy City Clerk
Transportation Committee
November 22, 2004
Present: Joan Hernandez, Chair; Joe Duffie, Pam Carter
Frank Iriarte, Bob Giberson, Gail Labanara, Cyndy Knighton, Lucy Lauterbach
1. Tukwila Urban Center Transportation Plan Additional work is needed on the Tukwila
Urban Center (TUC) Plan. Mirai Associates have been working on the Plan since 2002. Staff
knew these changes would be needed since 2003. As the Plan was originally going to be done in
one year, additional work is needed now. The time elapsed since 2002 as well as the public
comments have meant more studies and more project management are needed. Additional funds
of $44,533 are requested to pay for additional workshop meetings, and traffic studies of both the
TUC and Mall to Pond scenarios. No action and peak hour projections will be included. When
the studies are done they will be very useful in several ways. The contract is written to run until
December, 2005, but it is likely to be done in the spring of that year. Recommend Contract
Supplement and funding request to Regular Meeting.
2. S. l80`" Street Proiect Acceptance The project at S. 180 won several awards including an
American Public Works 2004 Project of the Year nomination. The project was originally bid
over budget, but Bob Giberson volunteered to act as construction manager, thereby saving
substantial funds and bringing the project in slightly under budget. It is now ready for
acceptance by the City and release of the retainage. Recommend nroiect acceptance to consent
agenda of a Regular Meeting.
3. Tukwila International Boulevard (TIB) Bid Award Street trees were added to this stage of
development of TIB because they couldn't be added when the State owned the highway. Now
that the City owns that section of TIB we are ready to plant. Two bids on the small works roster
were received, with the lower bid being under budget and being won by Buckley Nursery. A drip
irrigation system will also be installed. The Committee wanted to be sure the tree leaves
wouldn't clog the drains. Norway Maples and incense cedars will be planted in January. Award
bid for trees to Buckley Nursery for $99.253.02 at a Regular Meeting.
4. Tukwila International Boulevard Mid Block Crossings Bid Award Two mid block
crossings will be added to the Phase I section of TIB. One is by the Bartell's lot and Northfield
Car Wash and the other is at S. 150 near the new KFC. The crossings will be activated by
pedestrians walking, and the lights will flash in the pavement. This project was bid in the small
works roster, and Totem Electric won the bid that came in under budget. This project will be
done between January and March, 2005 after the special poles are purchased. Award bid for
$126.980.50 to Totem Electric for mid block crossings in Phase 1 at a Regular Meeting.
Committee Chair approval