HomeMy WebLinkAboutReg 2004-12-06 Item 8E - Contract Supplement #4 - Tukwila Urban Center Transportation Plan with Mirai Associates for $44,533CAS NUMBER: 04-178
MTG. DATE
12/06/04
MTG. DATE
12/06/04
COUNCIL AGENDA SYNOPSIS
Meeting Date
12/06/04
Prepared by
CK
Initials
Mayor's review
ITEM INFORMATION
review
ORIGINAL AGENDA DATE: DECEMBER 6, 2004
AGENDA ITEM TITLE Tukwila Urban Center Master Plan Consultant's Supplement
CATEGORY Discussion El Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 12/06/04
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S Mirai Associates contract No. 02 -014 was to conduct transportation planning and modeling
SUMMARY services in conjunction with the Urban Center Sub -Area Plan Update, updates to the
Transportation Element of the Comprehensive Plan, and revise the City's Concurrency
Ordinance and Impact Fee Schedule. Additional work is needed for contract administration
beyond the timeframe and public outreach.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm Parks Comm. Planning Comm.
DATE: 11/22/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign Supplement with Mirai Associates
COMMITTEE Approve supplement and forward to Regular Council
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED CITY FUNDS REQUIRED
$270,793.00 $313,000.00 $313,000.00
Fund Source: 104.02 Commercial Streets (page 53, 2005 Proposed CIP)
Comments:
RECORD OF COUNCIL ACTION
ATTACHMENTS
Information Memo dated November 16, 2004
Consultant's Supplement
Transportation Committee Meeting Minutes from November 22, 2004
ITEM NO.
e
To: Mayor Mullet
From: Public Works Directo cri)T
Date: November 16, 2004 ((__JJ'""
Subject: Tukwila Urban Center Transportation: Additional Modeling, FEIS,
and Budget Needs
Project No. 01 -RWO6
Contract No. 02 -014
SunDiement No. 4 Mirai Associates
ISSUE
Additional work is necessary for the TUC Plan, and additional budget is necessary for
the new work as well as to cover the expense of the extended project time from the
existing contract with Mirai Associates.
BACKGROUND
INFORMATION MEMO
In February 2002, Consultant Agreement No. 02 -014 was signed with Mirai Associates
to conduct transportation planning and modeling services in conjunction with the Urban
Center Sub -Area Plan update, updates to the Transportation Element of the
Comprehensive Plan, and revise the City's Concurrency Ordinance and Impact Fee
Schedule. Three supplements to the original contract have been issued: a time
extension, the "Klickitat Area" report, and an analysis of impacts surrounding the
future I-405 work under design by WSDOT.
ANALYSIS
During the TUC work process, several issues have combined that have created a need
for both additional scope and budget. Originally, this work was contracted to be
completed by December 31, 2002. Delays in the planning process have extended the
timeframe by over two years at this point. Additional budget is necessary for the
contract administration. Further, some of the delays were due to an extended public
outreach process. Additional budget and time is necessary to account for the workload
and staffing impacts. And finally, during the TUC process, the need for additional
work arose to complete the study in a logical, effective manner. Budget needs to be
increased to accommodate the additional work.
RECOMMENDATION
Approve and execute Supplement No. 4 with Mirai Associates.
h:\pubworks \cyndy \tuc \information memo mirai supplement #4 -feis and additional scope &budget.doc
SUPPLEMENTAL AGREEMENT NO. 4
to
CONSULTANT AGREEMENT NO. 02 -014
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City," and Mirai Associates, hereinafter referred
to as "the Consultant," in consideration of the mutual benefits, terms, and conditions
hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed
on, February 8, 2002, and identified as Agreement No. 02 -014. All provisions in the basic
agreement remain in effect except as modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include performance of the services, identified
on Exhibit "A" attached hereto, including the provision of all labor materials,
equipment and supplies.
2. Payment, shall be amended as follows:
DATED this
Payment for the work provided by the Consultant as part of this supplement shall be
made as provided on Exhibit "B" attached hereto, provided that the total amount of
payment to the Consultant for Supplement No. 4 shall not exceed $44,533 without
express written modification of the Agreement signed by the City.
The maximum amount payable under this agreement as supplemented inclusive of all
fees and other costs is now $270,793.
3. Time for Performance, is amended to change the number of calendar days for
completion of the work to read:
Work under this contract shall commence upon the giving or written notice by the City
to the Consultant to proceed. The Consultant shall perform all services and provide all
work product required pursuant to this Agreement by December 3L 2005, unless an
extension of such time is granted in writing by the City.
day of 20
CITY OF TUKWILA MIRAI ASSOCIATES
Steven M. Mullet, Mayor
By:
Print Name:
Title:
Exhibit "A"
Tukwila Urban Center Subarea Plan /Supplemental EIS
(Tukwila Urban Center /CBD Master Plan)
Scope of Work for Transportation
Amendment #4
(Supplement No. 4)
The Scope of Work for Transportation (Exhibit A), attached to the Consultant Agreement
between the City of Tukwila and Mirai Associates, for Urban Center Subarea
Plan/Supplemental EIS, executed on February 8, 2002, as amended, will be amended as
follows:
Phase 0. Project Management
The following paragraphs will be added to Project 0, Project Management section:
The time for performance in the Consultant Agreement between the City and the
Consultant will be extended from December 31, 2002 to December 31, 2005.
Mirai project manager will continue to carry out the task for coordinating with city's
project manager, Public Works staff and Community Development staff for all
aspects of Mirai tasks, including producing high quality products and meeting the
agreed schedule.
Mirai project manager and his support staff will prepare materials necessary for
presentations to staff/consultant team workshops, coordination meetings, and
community /public workshops as instructed by the City project manager. The
consultant will attend 14 additional coordination/workshop meetings.
Budget Amendment:
Project management: (36 month x 4 hours per month of Project Manager x $139.59
per hour $21,100.96)
Additional coordination/workshops (4 hours of Project Manager per workshop x 14
times x $139.59 per hour=$7,817.04)
Subtotal: $28,918.00 ($21,100.96+$7,817.04)
Phase 1. Existing Conditions, Issues and Opportunities
Task lc. Develop Travel Demand Forecasting Model
The third paragraph in Task 1 c will be replaced with the following:
Page 1
The Consultant will develop an initial 2020 No- Action Traffic Model based on the
land use forecasts provided by Community Development staff and the roadway
network that reflects the committed road facility improvements for the entire City.
This initial 2020 No- Action model will be used to formulate needed traffic
mitigations that will support Tukwila Urban Center (TUC) land use concepts. Mirai
will focus on the development of the model for the PM peak hour.
The Consultant will refine the initial 2020 TUC No Action Model and create the 2020
No Action Model that can be used for the Tukwila Urban Center EIS. The Consultant
will develop the 2020 No Action Model based on revised land use forecasts provided
by the Community Development staff. The City project manager will provide clear
direction related to the 2020 No Action roadway network.
The Consultant will process the revised 2020 No Action traffic volumes from the
model for level of service (LOS) calculations. Applying the post processed 2020 No
Action volumes, the consultant will calculate intersection levels of service for the
TUC area, using Synchro software.
The Consultant will update the 2020 TUC Mall to Pond Alternative Traffic Model.
This model is referred to as the revised 2020 TUC preferred alternative model. The
Community Development staff will provide a set of revised 2020 land use for the
preferred alternative.
Budget Amendment:
Revised No- Action Model and refined Preferred Alternative Model: $7,935.00 (75
hours of Senior Modeler x $105.80 per hour)
Revised No Action LOS calculations: $3,840.00 (64 hours of Engineer x $60.00 per
hour)
Subtotal: $11,775.00 ($7,935.00 +$3,840.00)
Phase 2. Alternatives Analysis
Task 3a Conduct Impact Analysis Preferred Alternative —2 Analysis will be replaced with
the following:
2. Analysis
The consultant will identify the magnitude of 2020 transportation problems with No
Action and evaluate transportation facility needs for two TUC development
alternatives. The consultant will identify impacts to arterial intersections and
roadways within the TUC area and develop a list of recommended improvements to
support TUC alternatives. The consultant will assist the land use consultant to select
a preferred alternative based on the transportation facility needs. For the impact
analysis on the roadway system, Mirai will use the Tukwila model developed in Task
lc.
Page 2
The consultant will calculate PM peak hour levels of service and simulate the existing
and future conditions with a traffic operational model, using Synchro software. The
operational model will be developed for arterial corridors. The consultant will carry
out five sets of levels of service calculations: 1) Initial No Action Alternative, 2)
Mall -to -Pond Alternative, 3) Mall -to Station Alternative (Preferred Alternative), 4)
Revised No- Action Alternative, and 5) Revised Preferred Alternative.
Budget Amendment:
Revised Preferred Alternative LOS calculations: $3,840.00 (64 hours of Engineer
x $60.00 per hour)
Total Added Budget Amount:
Project management:
Revised No- Action Model:
Revised Preferred Alternative LOS calculations:
Total
$28,918.00
$11,775.00
$3.840.00
$44,533.00
Page 3
Title
Project Manager
Task Management Project Manager
Phase O. Project M Issues
1 Existing Conditions
Phase
and Oppor tunities
P hase 2. Alternatives Analysis
E "B" ntat EIS
Ian�Supp
Urban Center Subarea M Plan)
'Tukwila Urb Center
(Tukwila Urban F
Amen dment #4
(Supplement No. 4)
Eng ineer
Enginee
Hours
200 hours
75 hours
64 hours
64 hours
Rate
$139.
$139.
$60.0
$60.00
TOTAL
Amount
$28,918.
$7 ,935.
$3,840.0
$3,840.0
$44,533.0
Page 4
Transportation Committee
November 22, 2004
Present: Joan Hernandez, Chair; Joe Duffle, Pam Carter
Frank Iriarte, Bob Giberson, Gail Labanara, Cyndy Knighton, Lucy Lauterbach
1. Tukwila Urban Center Transportation Plan Additional work is needed on the Tukwila
Urban Center (TUC) Plan. Mirai Associates have been working on the Plan since 2002. Staff
knew these changes would be needed since 2003. As the Plan was originally going to be done in
one year, additional work is needed now. The time elapsed since 2002 as well as the public
comments have meant more studies and more project management are needed. Additional funds
of $44,533 are requested to pay for additional workshop meetings, and traffic studies of both the
TUC and Mall to Pond scenarios. No action and peak hour projections will be included. When
the studies are done they will be very useful in several ways. The contract is written to run until
December, 2005, but it is likely to be done in the spring of that year. Recommend Contract
Supplement and funding request to Regular Meeting.
2. S. 180 Street Project Acceptance The project at S. 180` won several awards including an
American Public Works 2004 Project of the Year nomination. The project was originally bid
over budget, but Bob Giberson volunteered to act as construction manager, thereby saving
substantial funds and bringing the project in slightly under budget. It is now ready for
acceptance by the City and release of the retainage. Recommend project acceptance to consent
agenda of a Regular Meeting.
3. Tukwila International Boulevard (TIB) Bid Award Street trees were added to this stage of
development of TIB because they couldn't be added when the State owned the highway. Now
that the City owns that section of TIB we are ready to plant. Two bids on the small works roster
were received, with the lower bid being under budget and being won by Buckley Nursery. A drip
irrigation system will also be installed. The Committee wanted to be sure the tree leaves
wouldn't clog the drains. Norway Maples and incense cedars will be planted in January. Award
bid for trees to Buckley Nursery for $99.253,02 at a Regular Meeting.
4. Tukwila International Boulevard Mid Block Crossings Bid Award Two mid block
crossings will be added to the Phase I section of TIB. One is by the Bartell's lot and Northfield
Car Wash and the other is at S. 150 near the new KFC. The crossings will be activated by
pedestrians walking, and the lights will flash in the pavement. This project was bid in the small
works roster, and Totem Electric won the bid that came in under budget. This project will be
done between January and March, 2005 after the special poles are purchased. Award bid for
$126,980.50 to Totem Electric for mid block crossings in Phase 1 at a Regular Meeting.
Committee Chair approval