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Home My WebLink AboutCOW 2004-11-22 Item 4A - Resolution - 2005 Non-Represented Employee Salary Schedule and Benefits Summary w COUNCIL AGENDA SYNOPSIS Of J �s2 Initials ITEM NO. 1 4) 14 1 Meeting Date Prepared by 1 Mayor's review I Council review 1 ,fl 2 11 22 04 V. Jessop ,1 /iii /f 1 1908 �1 I ITEM INFORMATION CAS NUMBER: 04-163 I ORIGINAL AGENDA DATE: NOVEMBER 22, 2004 AGENDA ITEM TITLE Proposed resolution updating and clarifying non represented employees' compensation and adopting a salary schedule (with COLA) and benefits summary. CATEGORY 111 Discussion Motion Resolution Ordinance Bid Award 1:1 Public Other Hearing Mtg Date Mtg Date Mtg Date 11 -22 -04 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Human Services Adm DCD Finance Fire Legal PAR Police PW Svcs SPONSOR'S With past Council direction, City staff has reviewed the Seattle- Tacoma Bremerton Semi SUMMARY Annual Average of the Consumper Price Index. In odd numbered years, City staff members are to receive 90% of the aforementioned CPL For 2005, such figures have been calculated and are now proposed for implementation. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte 11 -15 -04 Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: RECOMMENDATIONS Review and approve proposed resolution at the November 22, 2004 COW meeting; and for action, consider the proposed resolution at the Special SPONSOR /ADMIN. meeting g t1' 111VV 4111 on the Jalllt. evening. COMMITTEE Same as sponsor. I s I' /FUN SO l EI EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: 2005 General Fund Comments: G 11-22-04 I h as �s' 'e V 11 -22 -04 Memorandum dated 11 -17 -04 Proposed draft resolution I Minutes Finance Safety Committee meeting November 15, 2004. MEMORANDUM TO: Mayor Mullet & City Council FROM: VikiJessop, Administrative Services Director DA TE: Novembe(17,' 2004 RE: Non-Represented Wage/Benefit Schedule for 2005 In December2003,Council approved a resolution providing for a cost of living adjustment (COLA) for non-represented employees on odd- numbered. calendar ',. years. The resolution provided a start date of January 1, 2005. When<discussing the COLA, Council agreed it would be based upon the Consumer Price Index (CPI) Seattle-Tacoma-Bremerton Area Semi-Annual, Average (first half of calendar year to first half of fo II owi ng calendar year. The CIPaverage fortheabove-stated period is .740/0; and 900/0 of the CIPwou!d providea.660/0 wage increase. The external market for non-represented employees is approximately 20/0 and 'internal bar'" n ....'" "n'+ e-....loyee.... h~'!.-.: h"''"''...... "'''''''''''''';'v';'''g :......"'..........,....--- _.& ' ~ai.i,.~u .;L iiitJl ","'. aye IJCCII ICvCI II IIlvICCI;:'C;:' UI approximately 2.50/0. Inorderto avoid further salary compression and in anticipation of the impacts to the wage schedule when the market analysis is done in the summer of 2005, the City Council has made a determination that the wage increase for non-represented employees for calendar year 2005 shall be .660/0 COLA (90% of the CIP), and a 1.340/0 general wage adjustment, fora total wage scheduie increase of 20/0. > '.',-. - ,-_,_, '. n,! D) f~ l! JJ L~ "2 CJ r A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING RESOLUTION NO. 1537, UPDATING AND CLARIFYING THE NON-REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON-REPRESENTED SALARY SCHEDULE AND BENEFiTS SUMMARY EFFECTiVE JANUARY 1,2005. WHEREAS, ,the Tukwila City Council approved Resolution No. 1537, dated December 1, 2003, which provided that starting on January 1, 2005, a COLA would be provided to non-represented employees on odd-numbered calendar years; and WHEREAS, the COLA would be based on the Consumer Price Index (CPI) Seattle- Tacoma-BremertonArea Semi-Annual Average (first half of calendar year to first half of following calendar year); and WHEREAS, the CPlaverage for the above-stated period oftime is .74%; and WHEREAS, 90% of the CPI would provide for a .66% wage increase; and WHEREAS, the external market for non-represented employees as a whole in comparable jurisdictions is approximately 2% and internal bargaining unit employees have been receiving increases of approximately 2.5%; and WHEREAS, in order to avoid further salary compression and in anticipation of the impacts to the wage schedule when the market analysis is done in the summer of 2005, the City Council has made a determination that the wage increase for non-represented employees for calendar year 2005 shall be .66% COLA (90% of the CPI) and a 1.34% general wage adjustment, for a total wage schedule increase of 2%; NOW, THEREFORE" THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following statements are established for the purpose of adopting ,the non-represented employees' wages for 2005 and consideration for future years. 1. The following basic plan elements remain the same: a. Decision Band Methodology for creating classifications. b. Market analysis using comparable jurisdictions' top step wages. c. Regression line analysis to establish the Control Point for each DBM rating with a range of 12.5% and 30% used to establish the steps. d. Steps below the Control Point are automatic as individL!a!s mo'!e thrOL!gh the system. e. A market adjustment may be applied to a position when the wage survey results establish a new control point which is ten percent (10%) or more below the market; and internal compression exists within the career ladder or where there is difficultyin recruiting and/or retaining qualified employees. The integrity of the Decision Band Method (DBfVI) is maintained, while recognizing a wage gap based on market conditions for a specific position. The market adjustment shall be calculated by taking the difference between the newly-established control point and the market average Non-rep salary 1l.04.doc wage for the, position, and applying it on top of the established salary range for tile positions. This market adjustment shall be reviewed every two years as part of tile salary study and may be eliminated or changed based on the results of the survey. 2. The current wage plan includes a COLA for tho~,e employees that remain above the newly ,established control point, based on 90% of the Seattle-Tacoma- Bremerton Area Semi-Annual Average (first half of 2003 to first half of 2004, which is .74% plus 1.34%, for a total of 2%) for calendar year 2005. All employees who remc.in above the. control point will receive a COLA increase, which is calculated on the salcry , schedule's control point. 3. "The current wage plan provides a minimum increase of 2% to those employei3s who were previously above the control point, and are now placed onto the new salcry schedule. 4. A COLA shall be applied each January 1 during odd--numbered years based on the Seattle-Tacoma..Bremerton Area Semi-Annual Average (first half of calendar year to first half of following calendar year). . 5., The City shall conduct an in-house market analysis of the non-representBd compensation system during the summer of odd-numbered years. The results of the analysis will be implemented on January 1 of the following eVI~n-numbered year. G.The, Decision Band method of job evaluation will be used to establish the relative internal value and relationship of all non-represented jobs within the City of Tukwila. 7.", Merit will continue to be eliminated from the plan at this time due to economic conditions as well as' a desire that the wage schedule for non-represented employees better reflect the wages offered by those jurisdictions determined to be comparable, and may be reconsidered as a plan element in subsequent years. 8. Step increases from the minimum to the control point for all positions shall be annually on the employee's performance review date. Thew will be no step increases during 2005 for any employee at or above the control point. Section 2. Non-represented salary schedule and benefits summary. A. The non-represented salary schedule, attachment "N hereto, shall be approved, effective January 1,2005. B. The non-represented benefits summary. attachm3nt "B" hereto, shall be approved, effective January 1 , 2005. PASSED BY THE CITY COUNCIL OF THE CITY OF TUI<WILA, WASHINGTON, at a Special Meeting thereof this day of 2004. ATTEST/AUTHENTICATED: Jim Haggerton, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: / Passed by the City Council:_1 Resolution Number: I /_- Office of the City Attorney Non-rep salary ll-O+.doc -:-:: C~TY OF TUK\lViLA NON..REPRESENTED SALARY SCHEDULE -- 2005 ------- Classification Title Administrative Support Technician Office Technician Office Specialist Administrative Assistant -- "--~-~- Program Coordinator Management Coordinator Management Analyst Program Administrator Program Manager Administrative Manager r -oepartm.entMa~'--r Department AdministratJr 1- Assistant Director Department Head Department Director City Administrator ----~~-- Non-repsalary 11-04.doc I Job Title Administrative Support Technician Personnel Technician I L Administrative Secretary Civ. Svc....S,ecretary/Exam. Deputy City Clerk Executive Secretary Legal Assistant Systems Administrator Personnel Assistant City Clerk Court Administrator Police Records Manager Legislative Analyst Personnel Analyst Public Works Analyst Safety & Risk Analyst Internal Ooerations Mar. ---'-=--'--1 ___ Public WorkS; Coord~a-tor___~l Asst. City Administrator Police Lieutenant Senior Engineer BuildinQ Official Asst. Parks & Rec. Dir. Maint. Operations Mgr. Planning Mgr. Police_Captain Deputy Community Dev. Director Deputv Public Works Director Asst. Fire Chief City Engineer Economic Development Administrator Admin. Services Director DCD Director Finance Director Parks & Rec. Director Fire Chief Police Chief PW Director City Administrator I I 1 Rang~' A12 J I I 821 B22 -~-~ ! B23 I l--(;41-------1 . . C42 ! I, il I I --061-\ I J l I C43 D62 063 D72 E81 E83 E91 F102 ,. Attachment A-1 2005. Salary Structure (Monthly) DBM (Minimum) Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 1 A11 1 3,0281 3,1231 3,2181 3,3121 3,407 1 I A12 1 3,2471 3,3491 3,451 I 3,5531 3,6551 1 A13 1 3,4711 3,5791 3,6871 3,7951 3,9031 I 821 1 3,6091 3,745 3,881 I 4,0161 4,1521 ! 822 I 3,8241 3;968 4. 11? I tI. ?&;R I A ~()() I .,"- I .,---.... I ., ......... I 1 823 I 4,040 I 4,192 4,3441 4,496 1 4,6481 1 I 831 1 4,2201 4,405 4,5891 4,7741 4,9591 1 1 832 1 4,5351 4,734 4,9331 5,1321 5,331 1 1 I 041 I 4,6981 4,886 5,0751 5,2641 5,452 1 5,641 1 I C42 1 4,9061 5,103 5,2991 5.496 I 5,6931 5,8901 1 043 1 5,1131 5,318 I 5,5231 5,7281 5,9331 6,1381' . I 051 1 5,2651 5,5011 5,7381 5,9751 6,211 I 6,448 I I 052 1 5,5661 5,8171 6,0671 6,3181 6,5691 6,820 I I 061 1 5,7031 5,9891 6,2751 6,5601 6,8461 7,131 1 1 062 5,905 6,2001 6,495 I 6,7901 7,0841 7,3791 1 063 6,102 6,407 1 6,7121 7,0171 7,3221 7,6271 I ~-.. 6,230 .... ro--r/ . 6,-913 i 7,255 i 7,5961 7,938 i I UI I 0,:;)11 I 072 6,525 6,8821 7,239 I 7,5961 7,9531 8,3101 E81 6,632 6,9631 7,2951 7,6261 7,9581 8,2891 8,621 E82 6,818 7,1601 7,5021 7,8431 8,185 I 8,5271 8,868 E83 7,012 7,3631 7,7141 8,0651 8,415 1 8,7661 9,117 E91 7,249 7,6121 7,9751 8,3381 8,701 1 9,0641 9.427 E92 7,535 7,913 I 8,290 I 8,6671 9,0451 9,422 I 9,800 I F101 7,822 8,2141 8,6051 8,9971 9,3891 9,780 I 10,1721 F102 8,108 8,5141 8,920 I 9,3261 9,7321 10,138 I 10,5441 Non-rep sala:-y 1l-04.doc . ATTACHMENT B NON-REPRESENTED EMPLOYEE BENEFITS ~~OCIAL SECURITY (FICA): Social Security benefits shall be provided as contained in Section 2.,52.010 ofthe Tukwila Municipal Code. STATE-WIDE EMPLOYEE: RETIREMENT SYSTEM (PERS): Retirement shall be provided as Gontained ihSection 2.52.020 of the Tukwila Municipal Code. HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the Tukwila hAunicipal Code. SICK LEAVI;: Sick leave shall be provided as contained in Section 2.52.040 of the Tukwila IlI1unicipalCode. ' MEDICAL INSURANCE: The City shall pay 100% of the premium for the regular full-time employee and all dependents under the City of Tukwila self-insured medical/dental plan or Group Health Cooperative. Regular part-time employees shall be entitled to benefits on a pro- rata basis. [)ENTAL!NSURANCE: The City shall provide 100% of the premium for the regular full-time E~mployee and all dependents under the City of Tukwila self-insured medical/dental plan. Regular part-time employees shall be entitled to benefits on a pro-rata basis. LIFE INSURANCE: For renular full-time employees, the City shall pay the premium for Plan C (Multiple of annualearninHs) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. VISION/OPTICAL/HEARING CARE: The City shall provide coverage for eye examinations, vision, optical, and hearin!j care to non-represented regular full-time employees and their dependents at the, rate of $200 per person, to a maximum of $400 per family unit, each year. Hegular part-time employe'9s and their dependents shall be entitled to benefits on a pro-rata basis. ()!SABILllYINSURANCE: The City shall provide 100% of the premium for regular full-time employee$ for a comprehensive long-term disability policy. VACATION: Following the 5th month of continuous employment, annual vacation leave of 6 full days (six, 8-hour periods) !;hall be granted. Thereafter, an additional day of annual leave shall nccrue each month, up to a total of 12 days. Three additional days of annual leave shall be wanted on the employee's anniversary date after the 3rd, 4th, and 5th years. After 6 years, the E!mployee shall be granted 1 day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384, or 48 days. Years, Vacation Years Vacation or Service Accruai or Service, Accrual 0-1 years 12 days* 10 years 19 days 1-2 years 12 days 11 years 20 days 3-6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 15 years 24 days (maximum) *Six (6) full days will be granted following the 6th month of continuous employment. UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Assistant Fire Chief; Police Lieutenant, Police Captain, Fire Chief, Police Chief. Non-rep salaryl1-04.doc Finance and Safety Committee November 15,2004 Present: Dave. Fenton,< Chair; Joan Hernandez, Dennis Robertson AlanDoerschel, Viki Jessop, Kevin Fuhrer, Rhonda Berry, Nick Olivas, Lucy Lauterbach 1. 2005 BudQ'et Review The Committee reviewed Administrative Services. They asked Viki what information would be available for public access on the web. Dave asked where connectivity wason the City's agenda. He wanted it to be kept alive even ifthere cannot be action now. Viki said she might do some reclassifications of positions next year, and asked whether they should be budgeted. Alan said he generally pays those on the year-end budget adjustments, since the changesusuallydon't start until midyear. In the Fire Department they learned the Department has not been able to staff the aid car more than 5%a year because of having to cover for vacation, Kelley days and days off. The Committee talked about considering the cost of overtime versus an extra worker. They also talked about the potential for very large future costs for taking care of health care costs for LEOFF I firefighters their whole lives.' There is a fund to pay for it" though future costs may take much of or more than the budget. The Committee recommended some clarifications and needed changes, and approved their budgets. Budeetreview complete. \V 2. Non-Reo COLA Increases Every even-numbered year (such as 2004) non-represented -""employee salaries are !ffialyzed for an in,house market !ffialysis. Iu odd years non-rep employees receive a Cost of Living (90% of the Seattle-Tacoma-Bremerton Semi-Annual Average. Employees who are above the control point in the study receive a COLA in even years. A resolution to pass the annual increase was passed out at Committee. Recommend issue to November 22 COW and Soecial MeetinQ'. 3. Animal Control Issues Dennis raised the issue of the City's current approach to animal control by paying for 12 hours extra patrol in Tukwila each week may not be achieving our goal of providing the best animal control. He thoughtit would be better to contract for some amount like $10,000 for animal control responding to calls of dangerous dogs. This could be done with either Des Moines or King County., The Committee thought this might have merit. The idea will need further research. Information. Committee chair approval