HomeMy WebLinkAboutCOW 2004-11-22 Item 4G - Contract Supplement #1 - Southcenter Parkway Extension Design with David Evans & Associates for $79,615 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 04-168 I ORIGINAL AGENDA DATE: NOVEMBER 22, 2004
AGENDA ITEM TITLE Southcenter Pkwy Extension Consultant's Supplement
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 11 /22/04
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R. Police PW
SPONSOR'S David Evans Associates' contract No. 04 -025 was for design of the roadway
SUMMARY improvements on Southcenter Parkway Extension. Additional design work is necessary for
the sewer from Minkler Blvd to S 200 St as well as an additional 1,400 feet of roadway to
reach the southern -most City Limit.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/8/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign Supplement with David Evans Associates
COMMITTEE Approve supplement and forward to COW and then Regular Council
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED CITY FUNDS REQUIRED
$430,192.00 $461,000.00 $111,000
Fund Source: 104.02 Commercial Streets (page 40, 2005 Proposed CIP)
Comments: Supplement No. 1 for $79, 615 bringing the total contract to $430,192,00.
Federal Hwy Surface Transp. Program grant of $200, 000 and State Arterial Program grant of $150, 000.
MTG. DATE RECORD OF COUNCIL ACTION
11/22/04
MTG. DATE ATTACHMENTS
11/22/04 Information Memo dated November 3, 2004
Consultant's Supplement No. 1
Transportation Committee Meeting Minutes from November 8, 2004
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Director
November 3, 2004
Southcenter Parkway Extension - S 180th St to South City Limit~
P .S. &E. Contract- Supplement #1
ISSUE
Authorize the Mayor to sign Contract Supplement #1 with David Evans & Associates, Inc., to
provide additional roadway design and sanitary sewer P.S. & E. for the Southcenter Parkway
Extension project.
BACKGROUND
The City has contracted with David Evans & Associates, Inc., to provide P.S. & E. for the
extension of South center Parkway from S 180th St to the South City Limits. The project design
is being coordiIiated with the proposed Segale development and annexation. Additional design
work is necessary for design of the sanitary sewer from Minkler Blvd to S 200th St as well as
an additional 1,400 feet of roadway design to reach the City's southern-most City Limit.
Preliminary 'design work on the sanitary sewer was prepared by the Segale design team. This
supplement will allow David Evans & Associates to prepare, fmal plans and the specification
manual for bidding and construction. The current contract, Supplement #1, and budget
amounts are:
Contract
Budaet
Existing Preliminary Engineering Contract
Supplement #1
Total
$ 350,577
79.615
$ 430,192
$ 461,000
ANALYSIS
A contractsupplementforpreparationofP.S. & E. has been negotiated in the amount of
$79,615.00. This contract is within budget and will provide design services for the sanitary
sewer line from S 180th St to S 200th St and approximately 1,400 feet of additional roadway
design including. advertisement for construction bids.
RECOMMENDATION
Authorize the Mayor to sign Contract Supplement #1 with David Evans & Associates, Inc., in
the amount of $79,615.00.
attachment: Consultant Agreement
(P:ProjectsIA- RW & RS Projectsl84RW37 57 Ave ExtlTCMEMO-Sup 1)
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Washington State
Department of Transportation
Organization and Address
Supplemental Agreement
David Evans & aSSOcLates, Inc.
4l~ llHth Ave SE
Bellevue, WA 98005
Attn: Catherine Mirkin, PE
Agreement Number
04-025
Project Number
Phone
(425) 519-6582
Project Title
Southcenter Parkway Extension Project
New Maximum Amount Payable
$ 430,192.00
Description of Work
The supplemental scope of services includes preparation of plans, specifications
and estimates (PS&E).for 7000 If of sanitary sewer main and 1400 If of roadway
widening onSouthcenter Parkway.
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with David Evans & Associates, Inc.
and executed on April 5, 2004 and identified as Agreement No. 04-025'
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1 , SCOPE OF WORK, is hereby changedto read:
Additional work is described in Exhibit B-2
II
..
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: Completion Date: July 1, 2005
III
Section V, PAYMENT, shall be amended as follows:
Additional payment in the amount of $79,615 shall be added to the contract
(see Exhi.bi.t D-:lJ
as set forth in the attached Exhibit A,and by this reference made a part of this supplement.
If you concur with this supplement and agree to tt,e changes as stated above. please sign in the appropriate spaces
below and return to this office for final action.
By: (afhi'\"in't' e. t'tlr/t.:". D_JJe-vu", I AJ,ft r; By:
(JHAA~ ,;:7h~ L.-~
Consultant Signature
Approving Authority Signature
DOT Form 140-063 EF
Revised 10/97
Exhibit "A"
Summary of Payments
Total
Basic Agreement Supplement #1 Total
$108,162.00 $2b,088.00 $134,250.00
$183,833.00 $44,340.00 $228,173.00
$ 26,133.00 $ 1,360.00 $ 27,493.00
$ J2,449.00 $ 7,827.00 $ 4O~276.00
$350,577.00 $79,615.00 $430,192.00
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
DOT Form 140-063 EF
Revised 10/97
CITY OF TUKWILAENGINEERING DESIGN SERVICES
SOUTHCENTERP ARKW AY EXTENSION PROJECT
SCOPE OF SERVICES
SUPPLEMENT #1
SECTION 1.00 PROJECT DESCRIPTION AND DELIVERABLES
PROJECT DESCRIPTION
This supplemental scope ,of services includes preparation of plans, specifications and estimates
(PS&E) 'for the sanitary sewermainJrom South 200th Street to Minkler Boulevard (roughly
10,20010 and 1400 If of roadway widening on Southcenter Parkway from the existing south city
limit to the future south city limit. The roadway section will include a five-lane roadway (two
lanes in each direction with a center two-way left turn lane) with curb, gutter and six-foot
sidewalks onthe both sidesofthe road., Other improvements include an enclosed storm drainage
system, illumination,. utility relocations, channelization and signing. Construction documents for
the sanitary sewer main and the additional'1400 If of roadway widening will be incorporated into
the PS&E documents being prepared under the basic scope of services for the Southcenter
Parkway Extension Project.
It is assumed the sanitary sewer main will be a gravity flow system. If a pump station is required
instead ofa gravity main system it will be considered an extra service to provide that design.
1.02 PROJECT DELIVERABLES FURNISHED BY THE CONSULT ANT
The Consultant shall maintain a project file for pertinent work items. These files win be
delivered to the City at the conclusion of the project. In addition to the project files, the
Consultant shall ,deliver the following documents and products to the City as part of this
agreement:
. PS&E contract plans for review at 60% and 90% submittals (25 sets of half-size plans
and 25 specs) and one final set of signed reproducible contract documents (10 full
size plans and 50 half-size final plans and specs
1.03 ITEMS FURNISHED BY THE CITY
. All available "As-Built" information;
. Any applicable preliminary design, geotechnical or environmental documentation;
. CityofTukwilaComprehensive Plan (sanitary sewer section only);and
DAVID EVANS AND ASSOCIATES, INC.
c:\windows\temp\southcenter - supplemental services #1.doc,
Scope of Services
SECTION 2.00 PROJECT MANAGEMENT AND QUALITY CONTROL
2.01 PROJECT MANAGEMENT
Direction of the Consultant staff and review of their work over the course of the Project shall be
provided. This work element includes preparing the monthly progress reports, invoices,
attending progress meetings, and planning work items for the following month.
Periodic monitoring of the Consultant's design budget will occur over the course of the Proj ect.
Current status, as, well as budget projections, will be developed. This work element is intended
to help monitor costs and budgets and to,propose corrective actions. These actions could include
fonnal requests for scope modifications and respective budget adjustments.
Drawings and documents received and generated over the course of the Project will require
review, coordination and file management to be completed by the Consultant.
2.02 COORDINATION MEETINGS
No additional coordination meetings are anticipated for the roadway widening work.
Coordination meetings for the sanitary sewer design is cover under Section 6.
2.03 QUALITY CONTROL/QUALITY ASSURANCE REVIEW
This task is for QC/QA review of the Consultant's deliverables by a designated QC/QA staff
member. The review shall cover documents, reports, plans, specifications, cost estimates and
pertinent infonnation on an ongoing basis. The QC/QA program entails the periodic review of
study criteria, design, assumptions,.concepts and presentation of product fonnat and assures that
the overall Project objectives are being fulfilled.
The City will provide additional quality review. This will be coordinated with the Consultant
Project Manager and pertinent staff members. Support groups within the City will review and
provide direction of pertinent work items and will coordinate with the Consultant Project
Manager and pertinent staffmernbers.
DAVID EVANS AND ASSOCIATES, INC.
2
c:\windows\templsouthcenter - supplemental services # \.doc
Scope of Services
3.01 BASEMAPPING
The basemapping for the. 1400 lfofroadway widening has been completed by Segale Business
Park (SBP) and shall be made available to the Consultant.
The Consultant shall prepare the base map for the sanitary sewer design from South 180th Street
to Minkler Blvd usingtheSBP, survey, info and City of Tukwila GIS info. If additional
topographic survey is necessary, to complete the, sanitary sewer design, the survey work will be
covered under Section 3.0l of the basic services agreement for the Southcenter Parkway
Extension Project.
DAVID EVANS AND ASSOCIATES, INC.
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Scope of Services
SECTION 4.00 DESIGN
The Consultant shall design and prepare roadway plan/profiles from the existing south city limit
an additional 1400 ,If to the'so':!thand sanitary sewer main plans from South 200th Street to
Minkler Boulevard.
4.01 REVIEW EXISTING DATA AND ESTABLISH DESIGN STANDARDS
The Consultant shall review the following documents for relevant geometric design criteria and
establish applicable design standards for: the project.
. SouthcenterParkwayExtension Design 'Report;
. City of Tukwila Engineering Design and Development Standards;
. AASHTO Policy on Geometric Design of highways and Streets (1994);
. WSDOT Design Manual;
. WSDOT Local Agency Guidelines, and
. Manual of Uniform Traffic Control Devices.
Particular emphasis shall be, placed ,on identifying those elements that may be subject to
interpretation, engineering judgment or modification due to adverse field conditions. All
elements shall be reviewed with City staff prior to the start of detailed design.
In preparation of the sanitary , sewer main design the Consultant shall review the following
documents:
. CityofTukwilaComprehensive Plan (Sanitary Sewer Service)
. Department of Ecology Design Criteria for Sewerage Works
. City of Kent Comprehensive Plan (Sanitary Sewer Service)
. SegaleProperty EIS (for sanitary sewer loadings)
The Consultant shall prepare all drawings using AutoCAD R2000 in conformance with City
standards. Project schedules shall be prepared using Microsoft Project, spreadsheets in Microsoft
Excel and text documents in Microsoft Word.
4.02 PROJECT SITE VISITS (2 TOTAL)
The Consultant shall conduct one site visit with City maintenance, design, and construction staff
to review and discuss design considerations. Where appropriate, elements identified by these site
visits will be incorporated into design.
The Consultant shall. conduct one additional site visit with City staff to resolve design questions
and issues.
DAVID EVANS AND ASSOCIATES, INC.
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Scope of Services
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4.03 INTERMEDIATEUESIGN (60% COMPLETION)
The Consultant shalLdevelop the design to a 60% completion level, and participate in a review
coordination meeting to respond to City staff questions and comments (covered under the basic
services). The City will provide one consolidated set of review comments. Review comments
will be responded to and incorporated as applicable into the design. The 60% design will include
the following elements, as a minimum, prepared by the Consultant:
. Roadway plans and profiles (4 sheets);
. Miscellaneous details(l sheet);
. Channelization and signing plans (2 sheets);
. Illumination plans (2 sheets);
. Temporary erosion/sedimentation control plans (4 sheets);
. Sanitary sewerrmiinplanandprofiles (20 sheets);
. Sanitarysewer main details (1 sheet);
. Construction Cost Estimate; ,and
. Specifications
4.04 FINAL DESIGN (90% COMPLETION)
The Consultant shall prepare a complete'design for review by the City and participate in a review
coordination' meeting to respond to 'City, staff questions and comments (covered under the basic
services). The City will provide one consolidated set of review comments. Review comments
will be responded to and incorporated as applicable into the design. The 90% design shall include
the following elements,' asa minimum, prepared by the Consultant:
. Roadwayplans and profiles (4 sheets);
. Miscellaneousdetails (I sheet);
. Channelization and signing plans (2 sheets);
. Illumination plans (2 sheets);
. Temporary erosion/sedimentation control plans (4 sheets);
. Sanitary sewer ma.in plan and profiles (20 sheets);
. Sanitary sewer main details (I sheet);
. Construction Cost Estimate; and
. Specifications
The Consultant shall calculate quantities and prepare a detailed construction cost estimate.
4.05 PREPARE FINAL CONTRACT DOCUMENTS (100% COMPLETION)
The Consultant shall prepare final contract documents in accordance with City's review
comments from the final design coordination meeting and in accordance with regulatory agency
pennit conditions. The following work shall be completed as part of the final contract document
preparation:
. Plan modifications and/or revisions in response to City review comments from the
final design coordination meeting;
. Final design ofproject elements;
DAVID EV ANSAND ASSOCIATES, INC.
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c:lwindowsltemplsouthcenter - supplemental services #\.doc,
Scope of Services
. SpeciaF>provisionsand listing of City standard specifications, with fill-ins, to be
iIlcorporated.in the construction contract documents, and
. Prepare a final (100% Completion) list of bid items, quantities, and a construction
cost,estimate for a set of signed and reproducible construction contract documents.
The Consultant shall assemble all plan sheets, general and special provisions, cost estimate, and
associated documentation ,for" submittal as an Ad Ready PS&E package. The Consultant shall
prepare the advertisement ,'for ,bid and reproduce the construction documents. The City will
distribute plans and specifications to prospective bidders.
DAVID EVANS AND ASSOCIATES, INC.
6
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Scope of Services
SECTIONS.OO UTILITY COORDINATION
It is assumed the utility coordination work for the 1400 lf of roadway widening can be completed
under the basic sc:opeofservices. The Consultant shall provide additional coordination and
participate in meetings as required to identify, existing utilities, determine and resolve utility
conflicts with the proposed sanitary sewer design.
5.01 NOTIFICATION.oF UTILITIES
The Consultant shall notify the City and franchise utility companies of the sanitary sewer design
and arrange to have, the utility locations surface marked and request utility as-builts. The City
and Consultarit shall collaborativelydevelopa list of utility companies within the existing City
right-of-way. The Consultant shall contactthe utility companies.
5.02 COORDINATION MEETINGS
It is assumed that no additional coordination meetings will be required for the 1400 lf of roadway
widening, and any coordination ' for the sanitary sewer,main design will be consolidated into the
roadway coordination meetings identified in the basic scope of services.
5.03 UTILITY COORDINATION
The Consultant shall. prepare the, roadway widening and sanitary sewer main design to avoid
known utility conflicts if practical. The Consultant and the City shall identify utilities that need
to be potholed.Potholingwill be completed by an AirN ac System. The Consultant shall meet
with each affected utility company one (1) time in the office and one (1) time in the field. The
City will pothole city-owned , utilities if necessary~ Franchise utilities will pothole their own
utilities if necessary at their own expense.
All utility conflicts shall be identified and potholed prior to submittal of 60% plans.
The Consultantshall provide hard copies and electronic files of proposed plans to the utility
companies. Plan will be provided at the 60% and 90% submittals.
DAVID EVANS AND ASSOCIATES, INC.
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Scope of Services
SECTION 6.00, AGENCY COORDINATION
The Consultant shall' provide"agency coordination and participate in meetings as required to
ensure full coordination with local agencies.
6.01 COORDINATION WITH CITY OF TUKWILA UTIL TIES
The basic scope of servicesinc1udedConsultant participation in up to two (2) meetings with the
City, of Tukwila Utilities Department to provide coordination for the horizontal and vertical
aligmnent of the proposed sanitary sewer line proposed along the Southcenter Parkway
Extension. It is anticipated an additional two (2) meetings will be required with the City Utilities
Department to complete the design work.
6.02 COORDINATION WITH CITY OF KENT/KING COUNTY
The basic scope of services included Consultant participation in up to two (2) meetings with the
City of Kent and King County regarding potential improvements south of the City of Tukwila
City limits. It is anticipated these two meetings will be sufficient to coordinate the complete
sanitary sewerdesigh.
DAVID EVANS AND ASSOCIATES, INe.
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Scope of Services
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SECTION 7.00 PRIVATE PROPERTY OWNER COORDINATION
The Consultant shall coordinate, the design of the sanitary sewer main with the private property
improvements adjacent to the SouthcenterParkway Extension project.
7.01 COORDINATION WITH LOCAL DEVELOPMENT
The Consultant shall participate in up to two (2) meetings with SBP to coordinate potential
developmenfwith the sanitary sewer main design. The Consultant shall prepare meeting minutes
and distribute them to theCitywithin five (5) days of the meeting.
The Consultant shall also work withiexisting developments between South 180th Street and
Minkler Boulevard that are impacted by the sanitary sewer main design.
7.02 DESIGN ISSUES WITH LOCAL DEVELOPMENT
The Consultant shall address and coordinate design issues that arise between the potential private
developmenLand the SouthcenterParkwayExtension project. The Consultant shall work with
the private' property ownertoprovide sanitary sewer service stub locations and inverts. The
Consultant shall also work with the private property owner to coordinate frontage improvements
along the 1400 If or roadway widening.
DAVID EVANS AND ASSOCIATES, INC.
9
c:lwindowsllemplsoulhcenler - supplemental services #1.doc.
Scope of Services
Southcenter Parkway Extension Project
Supplemental Services #1
Estimated Pension Hours Summary
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EXHIBIT D-2
SOllthcenter Parkway Extension Project.. Estimated Person-hours/Costs Summary
Supplemental Services #1
Summary
Classification Hrs. x Rate = Cost
1 PrincipallQuality Control 6 $50.00 $300
2 Project Manager 116 $46.00 $5,336
3 Sr; Engineer 142 $36.00 $5,112
4 Design Engineer 242 $30.00 $7,260
5 Sr CADD Drafter 8 $28.00 $224
6 CAPD Drafter 276 $22.00 $6,072
7 Sr. Traffic Engineer 4 $40.00 $160
8 Traffic Engineer 16 $29.00 $464
9 Landscape Architect 16 $35.00 $560
12 Senior Environmental Planner 0 $43.00 $0
13 Senior Scientist 0 $35.00 $0
14 Scientist 0 $29.00 $0
15 Environmental Tech 0 $26.00 $0
16 Survey Manager 0 $45.00 $0
17 Survey Office 0 $29.00 $0
18 Survey Crew 0 $40.00 $0
19 Support I Clerical 30 $20.00 $600
Total Hrs. 856
Overhead Cost' @
Net Fee .@
Subtotal
169.96% of Direct Labor
30.00% of Direct Labor
$26,088
$44,340
$7,827
$78,255
Direct Salary Cost
Direct Non..salary Cost
a) Reproduction, Plans
Reports
b) Deliveriesl Mail
c) Travel (Personal Miles)
d) Utility locate (APS)
e) Potholing (APS)
Subtotal
800 Sheets @ $0.75 ISheet $600
o Each @ $45.00 lEach $0
2 Each @ $15.00 lEach $30
100 Miles @ $0.30 IMile $30
2 holes @ $350.00 hole $700
$1,360
Hrs.
$79,615
Total
Updatad 1/8/99
Printed 11/12/2004
"
Transportation Committee
November 8, 2004
Present:
Joan Hernandez, Chair; Pam Carter, Joe Duffie
Pat Brodin, RobinTischmak, Jim Morrow, Kevin Fuhrer, Alan Doerschel, Frank
lriarte,Oail Labanara, Lucy Lauterbach
1. Interurban Avenue South Desi!!nThe cityhas received a $396,000 federal grant for funding
the design of road improvements on Interurban Avenue S. from 143rd to Fort Dent Way. After
interviewingfiveofthe fourteenfirmsthat were interested, staff chose KPO by a wide margin.
Theyscored higher than other companies on every rating criterion. The design and engineering
costs of $434,710.24 are withintheproject budget, although Joan noticed that in the CJP there is
notmoneyfor construction until after201O. She asked if the design work being done now would
still be useful ifconstruction didn't occur until that many years ahead, and Jim assured her it
would. The Committee approved the scope of work that was included.. Authorize mayor to
shm contractwithKPG fordeshm services for Interurban.
2.' SouthcenterParkwavExtension SuoplementDavid Evans already has a $351,000 contract
to design theextensionof~outhcenter Parkway to the south city limits. Additional design work
is needed for the sewer line from Minkler to S.200th and the additional 1 ,400 feet of roadway to
reach the city's southern boundary, so a supplement to the contract has been prepared. Segale did
some preliminarydesignworkonthe sewer, but the majority of design still remains to be done.
A supplement has been negotiated inthe amount of $70,615, and is within budget. Advertising
for construction is included in the work. Jim said the City cannot afford to build the road or
sewer without bonds, and wecouldn't pay the bond payments without assistance from the TVS
project. Pam pointed outthat the only reasonfor the sewer project is to serve the TVS project.
The sewer money is within the S.180th Street project in the CJP. Recommend authorizint!;
mavor tosi!!n supolement for extension.,
3. Tukwila International Boulevard (TIB} Phases 2 and 3 of the TIB project were previously
discussed in late 2003 and early 2004, but there was not enough money to do both phases, so the
southern section that would continue the previous improvements north, had been chosen. Since
the first of the year the City has received more funding, and is now able to do both phases, if
some savings are found.' The Committee considered the $16.5 m and $l6.15m versions and
recommended the $16.15 million dollar version, and also considered other savings that could be
made if necessary., Move discussion to COW"
4. Cascade View Park Cascade View Community ,Park construction is complete, and the city is
ready to release theretainage of the contractor. Though the contract was largely done in 2003,
there were a number of landscape issues that have remained open. Those are now resolved, and
the project canbe closed out Joan a.skedwhat the $8,571.20 cost overruns were for and \vas
informed they were partly for gravel, asphalt and the sidewalk extension. Recommend Droiect
acceDtance and release of retaina!!eto consent a!!enda of a Re!!ular Meetin2,
,'~