HomeMy WebLinkAboutReg 2004-11-15 Item 6D - Final Acceptance - Cascade View Community Park by Rodarte Construction for $740,857.31 COUNCIL AGENDA SYNOPSIS
k `ti Initials ITEM NO.
0 Meeting Date 1 Prepared by 1 Mayor's review 1 Council review
us x 11/15/04 1 BG3r ei H
rsos i 1
ITEM INFORMATION
CAS NUMBER: 04-159 I ORIGINAL AGENDA DATE: NOVEMBER 15, 2004
AGENDA ITEM TITLE Accept as complete Cascade View Community Park Construction Contract and
release retainage.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 1111 5 1 04
SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P&R Police PTV'
SPONSOR'S Rodarte Construction, Inc. completed the park project on October 3, 2003, however a
SUMMARY number of landscaping issues remained unresolved until recently. Unit price overruns
amounted to $8,571.20. The total contract amounted to $740,857.31.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/08/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
COMMI I"I"EE Accept contract and forward to Consent agenda for approval
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$740,857.31 $804,000.00
Fund Source: 301 Parks Recreation (page 8, 2004 CIP)
Comments: Total budget was $930, 000 which also included the play equipment and art elements.
MTG. DATE RECORD OF COUNCIL ACTION
11/15/04
MTG. DATE ATTACHMENTS
11/15/04 Information Memo dated November 2, 2004
Notice of Completion of Public Works Contract 03 -094
Transportation Committee Meeting Minutes from November 8, 2004
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public. Works. Directo~
November 2, 2004
Cascade View Community Park
Project. Completion and Acceptance
ISSUE
Accept construction. contract as complete and authorize release of retainage in the amount of
$35,567.86.
BACKGROUND
The Notice to Proceed for Contract No. 03-094 with Rodarte Construction, Inc., of Auburn,
Washington, was issued on June 1, 2003, for the construction of Project No. 97-PK03.
This contract was substantially completed on. October 3, 2003; however, a number of
landscaping issues remained unresolved until recently. All remaining items of work have been
resolved. . Closeout paperwork has been completed and verified, and the project is now ready
for final acceptance.
The contract cost is summarized as follows:
Contract Award Amount
Unit Price Overruns
Sales Tax Paid
Total Amount Paid {incl. retainage)
$ 702,786.00
8,571.20
29,500.11
$ 740,857.31
ACTION TAKEN
('-'..
The final payment has been issued, final records are being prepared, and this acceptance will
formalize the closeout of this project.
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage, subject to the standard
claim and lien release procedures.
BG:ad
attachment: Notice of Completion of Public Works Contract
(P:Projects\A- PK Projecrs\97PK03\lnfo Memo Closeout - Rodarte Construction. Inc.)
~ State of Washington
~/~DepartmentofRevenue
'//..iJJJ.:. PO Box 47474
· REVE~UE91~', W A 98504-741'
Contractor's Registration No. (UBI No.) 600264803
Date 9/28/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Assigned To
City ofTukwila
6200 Southcenter Boulevard
Tukwila, WA98188
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
Cascade View Community Park (Project No. 97-PK03)
Contractor's Name
Contract Number
03-094
Telephone Number
Rodarte Construction, Inc.
Contractor's Address
253-939-0532
P.O. Box 1875, Aubum,WA 98071-1875
Date Work Commenced Date Work Completed
Date Work Accepted
6/1/03
Surety or Bonding Company
United States Fidelity and Guaranty Company
Agent's Address
10/3/03
Terril,Lewis and Wilke, P.O. Box 1789, Yakima, W A 98907
Contract Amount $ 702,786.00
Additions $+ 8,571.20
Reductions $-
Liquidated Damages
$
0.00
740,857.31
Amount Disbursed $ 705,289.45
Amount Retained $ 35,567.86
TOTAL $ 740,857.31
Sub-Total $
Amount of Sales Tax Paid at % $
(Ifvarious rales apply, please send a breakdown.)
TOTAL $
711,357.20
29,500.11
Comments:
Signature
Finance Approval -. 'C) \-'.
o
Type or Print Name Diane Jaber
Phone Number 206-433-1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TIY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov.
REV 31 0020e (6-27-01)
Transportation. Committee
November 8, 2004
Present:
Joan Hernandez, Chair; Pam Carter, Joe Duffie
PatBrodin, RobinTischmak, Jim Morrow, Kevin Fuhrer, Alan Doerschel, Frank
Iriarte, GailLabanara, Lucy Lauterbach
. 1. Interurban Avenue South Desi2:n The city has received a $396,000 federal grant for funding
the design ofroad improvements on Intemrban Avenue S. from 143rd to Fort Dent Way. After
interviewing five ofthe fourteen firms that were interested, staff chose KPG by a wide margin.
They scored higher than other companies on every rating criterion. The design and engineering
costsof$434,710.24 are within the project budget, although Joan noticed that in the CIP there is
not money for construction until after 2010. She asked if the design work being done now would
still be useful ifconstmctiondidn't occur until that many years ahead, and Jim assured her it
would. The Committee approved the scope of work that was included.. Authorize mavor to
~ifm contract with KPGfordesi2:n services for Interurban.
2.Southcenter Parkwav Extension Supplement David Evans already has a $351,000 contract
to design the extension of Southcenter Parkway to the south city limits. Additional design work
is needed forthe sewer linefrom Minkler to S. 200th and the additional 1,400 feet of roadway to
reach the city's southern boundary, so a supplementto the contract has been prepared. Segale did
some preliminary design work on the sewer, but the majority of design still remains to be done.
A supplement has been negotiated inthe amount of $70,615, and is within budget. Advertising
for constmctionis included in the work. Jim said the City cannot afford to build the road or
sewer without bonds, and we couldn't pay the bond payments without assistance from the TVS
project. Pam pointed out that the only reason for the sewer project is to serve the TVS project.
The sewer money is within the S. 180thStreet project in the CIP. Recommend authorizin~
mavor to sie:n supplement for extension.
3. Tukwila International Boulevard (TIB) Phases 2 and 3 of the TIB project were previously
discussed in late 2003 and early 2004, but there was not enough money to do both phases, so the
southern section that would continue the previous improvements north, had been chosen. Since
the first of the year the City has received more funding, and is now able to do both phases, if
some savings are found. The Committee considered the $16.5 m and $16.15m versions and
recommended the $16.15million dollar version, and also considered other savings that could be
made if necessary. Move discussion to CO'V.
*
4. Cascade View Park Cascade View Community Park construction is complete, and the city is
ready to release the retainage of the contractor. Though the contract was largely done in 2003,
there were a number oflandscape issues that have remained open. Those are now resolved, and
the project can be closed out. loan asked what the $8,571.20 cost overruns were for and was
infonnedthey were partly for gravel, asphalt and the sidewalk extension. Recommend proiect
acceptance and release of retaina1!e to consent ae:enda of a Re1!ular Meetim!.