HomeMy WebLinkAboutCOW 2004-11-08 Item 4C - Resolution - Reject All Bids for Allentown / Foster Point Water and Sewer Improvements COUNCIL AGENDA SYNOPSIS
O o N` Initials ITEM IVa
*A j 1 1 X Date Pre p ared Meeting 1 "1 by Mayor's review Council review
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ITEM INFORMATION
CAS NUMBER: 04-155 ORIGINAL AGENDA DATE: NOVEMBER 8, 2004
AGENDA ITEM TITLE Reject all bids for Allentown /Foster Point Water Sewer Improvement Project
CATEGORY Discussion Motion El Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 11/08/04 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S All six bids submitted for the Allentown /Foster Point Water Sewer Improvement Project
SUMMARY were over the budgeted amount. This resolution will reject all bids. The project will be
rebid after considering possible areas of cost savings. Possible changes in scope include
eliminating a water line upgrade and using native soil instead of new, imported gravel for
foundation and backfill.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/2/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Reject all bids by resolution.
COMMIITTEE To COW with recommendation to reject all bids by resolution
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$7,100,676.00 $6,200,000.00
Fund Source: 103 Residential Streets, 403.01 Water, 403.02 Sewer 412 Surface Water
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
11/08/04
MTG. DATE ATTACHMENTS
11/08/04 Information Memo dated October 26, 2004
Bid Opening from October 15, 2004
Resolution rejecting all bids
Information Memo on cost saving options dated October 26, 2004
Utilities Committee Minutes from November 2, 2004
INFORMATION. MEMO
Mayor Mullet
Public Works Directo~
October 26, 2004
AlIentownlFoster . Point Water. & Sewer Imorovements
BID AWARD I REJECTION
Project No. 01-SW02
To:
From:
Date:
Subject:
ISSUE
Award or reject all bids for the Allentown/Foster Point Water & Sewer Improvements project.
BACKGROUND
The project was advertised for bids on September 15 and 22, 2004, and six (6) bids were
opened on OctoberJ5,2004. The engineer's estimate was $5,514,548.13. Mid-Mountain
Contractors, Inc., submitted the low bid of $6,502,976.00, which is $988,427.87 over the
engineer's estimate (not including 10% contingency).
ANALYSIS
In order to award the project to Mid-Mountain Contractors, the City would need to increase
the project funding by approximately $900,000 to pay for the higher bid and the associated
increased contingency.. The alternative is to reject all bids and re-advertise the project after
implementing any cost saving revisions.
BUDGET AND .ow SUMMARY
Construction (Bid Amount)
Sales Tax 8.8 %
Subtotal
Contingency (10%)
Total
Actual
$ 5,977,000.00
525.976.00
$ 6,502,976.00
597.700.00
$ 7.100.676.00
RECOMMENDATION
Em!ineer's
Estimate
$ 5,068,518.51
446.029.62
$ 5,514,548.13
506.851.85
$ 6.021.399.98
Bud{!et
$ 6,200,000.00
$ 6.200.000.00
Reject all bids and re-advertise the project after exploring possible contract cost reductions
and/or increasing the budget through alternate funding sources.
attachments: Bid Tabulation
draft resolution
(P:ProjCCI5\A- SW Projccl5\OISW02\Bid Rcje.:tion uc 110204)
~.L I f OF TUKWILA
OFFICE OF THE CITY CLERK
Jane E. Cantu. CMC. City Clerk
ALLENTOWN/FOSTER POINT WATER AND SEWER IMPROVEMENTS
Project No. 04-DR01
BID OPENING
October 15, 2004 - 10:00 a.m.
THE FOLLOWING DOES NOT REPRESENT A BID AWARD
BID THREE (3)
SECURIT ADDEN- TOTAL PROJECT COST
Y DUMS INCLUDES SUBTOTAL OF APPARENT
PRESENT ACKNOWL ITEMS 1&2 RANK OF
BIDDER NAME ? -EDGED? AND 8.80/0 WSST BID
FRANK COLUCOO CoNSTRUCTION 6
COMPANY YES YES $10,878,064.45
1
MIDMOUNTAIN CONTRACTORS, INC. YES YES $6,502,976.00
4
TRI-5TATE CONSTRUCTION, INC. YES YES $8,334,080.00
2
RODARTE CONSTRUCTION, INc. YES YES $7,392,960.00
3
JAMES W. FOWLER COMPANY YES YES $7,774,200.00
5
D. D. J. CONSTRUCTION CO., INC. YES YES $9,193,600.00
ENGINEER'S ESTIMATE N/A N/A $6,021,399.98 N/A
The above figures appear as written within bid dm:umentc; and as read a!o!.!d at b!d
opening.
THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise.
DATED this lS1H day of October, 2004.
/5/
Jane E. Cantu, CMC, City Clerk
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
W ASHINGTON~ REJECTING ALL BIDS SUBMITIED FOR THE
ALLENTOWNjFOSTER POINT WATER AND SEWER IMPROVEMENTS
PROJECT.
WHEREAS, sealed bids were solicited for the Allentown/Foster Point Water and
Sewer ImproVeIIlE~ntsProject; and
WHEREAS, bids were opened and read aloud by the City Clerk on October 15,
2004; and
WHEREAS, a budget was set for the construction of the water and sewer
improvements; and
WHEREAS, all responsive bids were over the budgeted amount for the
construction of the Allentown/Foster Point Water and Sewer Improvements Project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
1\11 bids are hereby rejected due to budget limitations.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a RegularMeeting thereof this day of , 2004.
ATTEST/ AUTHENTICATED:
Jim Haggc... ~VH, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
.
Rejecting AlIentown 1114/04 Page I of I
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Directo~
October 26, 2004 .
Allentown/Foster Point Water & Sewer Imorovements
Project No.Ol-SW02
ISSUE
The six.bids for the. Allentown/Foster Point Water and Sewer Improvements came in over
budget by approximately $900,000.00. This memo addresses possible areas of cost savings
through changes in the scope of work included in the project.
BACKG~{n}ND
In the year 2000, the City of Tukwila began design of sanitary sewers for the Allentown/Foster
Point neighborhoods of Tukwila. The funding source was to be City monies and a low interest
loan from the Washington State Public Works Trust Fund Board. The loan was secured in the
spring of 2004, . with construction .slated for late 2004 and 2005.
ANALYSIS
City staff and their consultants have reviewed the construction plans and information supplied
by the low bidder. The following are areas where money may be saved:
1) No Sales Taxon Road Material (Rule 171)
2) Eliminate water line upgrades between Foster Point and
Allentown along the river (continue to use WD 125 lines).
3) Revise pipe trench sections to eliminate the use of new,
imported foundation gravel and allow use of natiye soil.
4) Revise pipe trench sections to allow the use of suitable
native materials as backfill. The current detail requires
the use of new, imported crushed gravel.
5) Eliminate sidewalks, curbs, and gutters in Foster Point.
Replace with thickened edge pavement sections to direct
drainage to proposed catch basins.
Total Possible Savings
RECOM:MENDATlON
Review above cost savings options for the project.
MC:lw
(P:Projects\A- SW Projccts\OISW02\Cost Savings OptionsUC 110204)
Amount Saved
$175,000.00
100,000.00
100,000.00
500,000.00
63.000.00
$938.000.00
Utilities Committee
November 2, 2004
Present:
Pam Carter, Chair; Pam Linder, Dennis Robertson
Frank Iriarte, Gail Labanara, Ryan Larson, Alan Doerschel, Kevin Fuhrer, Lucy
Lauterbach
1. Cascade View Open House.PublicWorks is getting ready to hold a second open house on
the design of the Cascade View Drainage Improvement Project. It is scheduled for next week,
November 9th from 6 p.m.-Sp.m. at Cascade View Elementary School. Staff said they would get
there early to set up three or four tables with information rather than having a formal meeting.
Citizens had moved thechairsfrom tables at the recent Allentown/Foster Point meeting to make
the planned open house intoarneeting. 184 private property restorations will be done, and
licenses to construct on those properties are needed. So far 50 have come back, and staff hopes to
get more at the meeting. Information.
.*
2. Allentown/Foster Point Sewers Six bids came in for the AllentownIFoster Point sewers.
The lowest of the six was $900,000 over the Engineer's estimate. After studying the bids, Public
Works decided the best option was to rej ect aU the bids and see what could be cut from the
contract and re-bid later.. The Committee accepted that recommendation. Staff asked contractors
for ideas about what could be cut.
The five options to lower costs were not charge sales tax on the project; eliminate water line
upgrades between Foster Point and Allentown; use native soil instead of imported materials in
backfill and foundation inthe pipe trenches; and eliminate sidewalks, curbs and gutters in Foster
Point. The Committee talked about these options. Tests are being done to see if the soil is
suitable to be used. Staff should know about that in 6-8 weeks. The Committee discussed
sidewalks in Foster Point, and thought the only place they might be appropriate if there was
money, was on one side of 56th. They accepted all the recommendations for cuts. l\'Iove to
Council a recommendation to reiect bids for Allentown/Foster.
3. Bud2et and CIPThe Committee reviewed the Surface Water CIP projects, and the Public
Works budgets. They are the first committee to finish all their budget reviews. Recommend
bud!!ets for Council review.
3c Committee chairapproval