HomeMy WebLinkAboutReg 2004-11-01 Item 4C - Final Acceptance - 2004 Overlay Program by Watson Asphalt Paving Company for $762,473.38 117, COUNCIL AGENDA SYNOPSIS
ITEM No.
Meeting Date 1 Prepared by 1 Mayors review Council review
o i 11/0 I BG A ti I f% /1'
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ITEM INFORMATION
CAS NUMBER: 04-151 ORIGINAL AGENDA DATE: NOVEMBER 1, 2004
AGENDA ITEM TITLE Accept as complete 2004 Overlay and Repair Program Construction Contract and
release retainage.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 11 /01104
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P Police PW/
SPONSOR'S Watson Asphalt Paving Company, Inc. completed the overlay and repair project on July 28,
SUMMARY 2004. One change order added work on S Glacier St, Cascade Ave S and Riverside Dr and
unit price underruns amounted to $73,466.62. The total contract amounted to
$762,473.38.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/25/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
COMMrrl'EE Accept contract and forward to Consent agenda for approval
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$762,473.38 $1,000,000.00
Fund Source: 104.02 Commercial Streets (page 42, 2004 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
11/01/04 I
MTG. DATE I ATTACHMENTS
11/01/04 Information Memo dated October 15, 2004
Notice of Completion of Public Works Contract 04 -035
Transportation Committee Meeting Minutes from October 25, 2004
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public.WorkS.Directo~
October 15, 2004
2004 Overlay Program
Project Completion and Acceptance
ISSUE
Accept construction contra.ct as complete and authorize release of retainage in the amount of
$38,123.67.
BACKGROUND
The Notice to Proceed for Contract No. 04-035 with Watson Asphalt Paving Company, Inc.,
of Redmond,. Washington, was issued on June 1, 2004, for the construction of Project No.
04-RWOl. The base project provided repairs and overlays on five roadway segments
(Olympic Ave, ToddBlvd, Strander Blvd, 57th Ave S, and Ryan Way).
This contract was substantially completed on July 28,2004. There was one change order
during construction (due to favorable bids, added work on S Glacier St, Cascade Ave S, and
Riverside Dr). The unitprice underruns amounted to $73,466.62, primarily due to less
pavement repair required. Closeout paperwork has been completed and verified, and the
project is now ready for fmal acceptance.
The contract cost is summarized as follows:
Contract Award Amount
Change Orders
Underruns
Total Amount Paid (inc!. retainage)
$ 727,940.00
108,000.00
(73,466.62)
$ 762,473.38
ACTION TAKEN
The final payment has been issued, fmal records are being prepared, and this acceptance will
formalize the closeout of this project.
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage, subject to the standard
claim and lien release procedures.
BG:ad
attachment: Notice of Completion of PublicWorks Contract
(P:Projects\A- RW\04RWOl\lnfo Memo Closeout - Watson Asphalt Paving)
~ State of Washington
u Department of Revenue
,At.:. PO Box 47474
. REVENUE Olympia W A98504-7474
Date 8/18/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's Registration No. (UBI No.) 179017188
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, W A 98188
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
Contract Number
2004 Overlay Program (project No.04-RW01)
Contractor's Name
04-035
. Telephone Number
Watson Asphalt Paving Company, Inc.
Contractor's Address
425-883-3837
P.O. Box 845, Redmond, WA 98073
Date Work Commenced
Date Work Completed
Date Work Accepted
6/1104
Surety orBonding Company
St.Paul Fire & Marine Insurance (Bond No.TC6069)
Agent's Address
7/22/04
Bush Cotton & Scott, LLC, P.O. Box 30 18, BothelI, WA 98041-3018
Contract Amount
Additions
Reductions
$ 727,940.00
$ + 108,000.00
$ - 73,466.62
Liquidated Damages
$
0.00
Sub-Total
Amount of Sales Tax Paid at 0.0 %
(If various rates apply, please send a breakdown.)
TOTAL
$ 762,473.38
$ 0.00
Amount Disbursed $ 762,473.38
Amount Retained $ 0.00
TOTAL $ 762,473.38
$ 762,473.38
Comments: Retainage Bond No. TC6070
provided by Watson Asphalt. Sales Tax Rule
171 applies.
Signature
Type or Print Name Diane Jaber
{'\ \ Phone Number 206-433-1871
Finance AppLV v'al . ~. (. r
d #
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, W A 98504-7474,immediate1y after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate fonnat for the visually impaired, please call (360) 753-3217. Teletype
(TrY) users please call (800) 451-7985. You may also access tax infonnation on our Internet home page at http://dor.wa.gov.
REV 3 J 0020e (6-27-0 J )
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Transportation Committee
October 25, 2004
Present:
Joan Hernandez, Chair; Pam Carter,Joe Duffie
Jim Morrow, Frank Iriarte, Bob Giberson, Cyndy Knighton, Robin Tischmak,
Gail Labanara, Pat Brodin, Alan Doerschel, Sara Haileh, Lucy Lauterbach;
residents Annieand J oeW ade, Heidi Watters, Becca Harlan ,Philip Smith
1. TrafticCalmin!! Citizens had come to talk about traffic calming on3ih/S. l30th Streets. Cyndy
said there are variances inbothtraffic calming measures and in programs. She and the engineering
intern have surveyed 15 cities in the US and Canada, and have found programs similar to what
Tukwila has been aiming for. Mostofthe cities foundwithtraffic calming programs are much larger
than Tukwila:Cyndy and Sara will use parts of several programs to pllt together our own program.
Jim said the city could use a full time person to do traffic calming. As there is not such a staff, the
program has to be done as time allows. If a major traffic calming project is to be done, some other
program will have to betaken offthetable.Joan corrected a neighborhood name for S. 160th from
Crestview to McMickenon the Traffic Calming Priority worksheet.
The citizens on S. Both and 37thhave formed a committee, as staff asked them to do. Their street will
be a test case of our program, once we have one. Citizens are anxious to move ahead now, but first the
program will have to beput together. Jim has ordered three rubberized street humps that can be placed
somewhere, thenlater moved and placed elsewhere. Joe warned against speed bumps that can lead to
lawsuits from low rider motorcycles sailing over them. Cyndy explained the difference between speed
bumps (higher, harder to go over) and speed humps, which are lower and more flat, and are therefore a
little easier to drive on. One thing that will need to be done on the street is an origin and destination
study. Ifthat shows people going to. one place of work, Cyndy could talk to that organization. Another
first step is to correctly identify what the problem is, and not what just anecdotal information (speeding
tra:ff.ic) people think. An accident history and traffic counters will also be helpful. Information.
.~
2. 2004 Overlay Pro~ram Close-Out The 2004 program had five roads on it: Olympic Ave, Todd
Blvd (both southofS. 180tl1), Strander, 57th Ave, and Ryan Way. The contractor, Watson Asphalt
Paving Company, Ine.started in June and was done by the end of July. Staff was very impressed with
their work, and hope they'll be able to work with them again. An under run was gained because less
paving repair than anticipated was needed. Because of the under run, a little more work could also be
done on the streets Glacier, Cascade and Riverside which are also south ofS. 180th. Committee
recommendation to accept proiect as complete. and authorize release of retaina!!e on consen~
a~enda of a Re1!ularlVleetin2.
3. 2005 CIP The Committee started with their CIPs,. In residential streets, more paybacks from the
Allentown sewer project will supply some. funds for neighborhood enhancements, which will possibly
be water/sewer projects in the other part of Allentown. Under the Bridges CIP staff reported that the
State DNR is charging the. City a fee for our pedestrian bridge, and will require other permits if any
utility pipe is hung on the bridge. 2005 will be used to close out the Interurban bridge. In commercial
streets. Alan said it would be hard to do Southcenter Parkway extension unless the project was revenue
neutral. The S.17Sth project will need Council approval to proceed (it is largely unfunded now).
Klickitat will need a payment plan, though there is a start on some mitigation funds. Reviews ended
with the Tukwila Urban Center Master Plan. Continue review next meeting.
~'
Committee chair approval