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Home My WebLink AboutReg 2004-11-01 Item 7B - Resolution - Cancellation of Outstanding Warrants, Treasurer's Checks and Gift Certificates 1LA COUNCIL AGENDA SYNOPSIS p t 6►' \2 '1, Initials ITEM No. -.i 4 p I s Meeting Date 1 Prepared by 1 Mayor's review Council review a ��i� p> 11/01/04 1 ARD 1 ,A,vi 7908 1 1 1 1 1 ITE IN FORMATION CAS NUMBER: 04-153 I ORIGINAL AGENDA DATE: 11./1/04 AGENDA ITEM TITLE Annual write -off of Outstanding Court Treasurer's Checks and Gift Certificates. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date 10/18/04 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTY/ SPONSOR'S Annual write -offs per RCW. See attachments SUMMARY REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 10/18/04 RECOMMENDATIONS: SPONSOR /ADMIN. Move to Regular Meeting COMMITTEE Move to Regular Meeting COST IMPACT /..FUND SOURCE: EXPENDITURE REQUIRE D AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: N/A Comments: MTG. DATE I iff*f RECORD OF COU NCI L ACTI 11/1/04 I MTG. DATE r ATTACHMENTS 11/1/04 1 Staff Report from October 18, 2004 1 Resolution (i na_Q form() 4- 1 Minutes from Finance &'Safety Committee meeting on October 18, 2004 1 1 1 1 To: MayorSteve Mullet From: Alan Doerschel,Director Finance Department Date: October 18,2004 Subject: Annual Write-Off of Outstanding Municipal Court I Treasurer's Checks and Gift Certificates The attached proposedresoluticmwill write-offa total of$4,189.90 in unclaimed/outstanding items. General Fund Municipal Court Checks Treasurer's Checks Canceled General Subtotal. $1,697.01 205.69 $1,902.70 Water Fund Treasurer's Check Canceled 58.70 Golf Course Gift Certificates Canceled Grand Total $2,228.50 $4,189.90 Once the City cancels these outstanding items, the amounts will be returned to the General and Water Utility funds respectively. 4 y am j.;r 1908 'Washingto Was R esolution 14 o. t 7 :::t: i:� O F THE CITY pg1}ERIN'G UTION TONS G ;f... A gESOL WASHING pSTANDIN CITY Of TUKWILA, OF CANCELLATION TREAS ER S CHECKS 'f��: THE. ICIPACERTCOURT ATES• ed f AND GIFT Unclaimed Property Department of Revenue orrnancY period of Washington, P a ;cates ending rop 3 ft c ertificate s WHEREAS d the Teporcourt /treasurer's checks and ;aj' municipal unable attempts to o utstandi n g all reas carer s 2002, and finance Department has unredeemed all re municipal court/treasurer's Vii WHEREAS, the City of outstanding uru cancel all resolve the non-collection wishes to d t certificates, and of Tu kwila 2003, checks an g Council of the ecks issued prior to Jul 1, City court /treasurer's ch WHEREAS, the unicipal a rced rn 2002; L OF THE KWILA, outstanding,a eS s ued prior to ICY CITY OF TU and gift certificates COUNCIL THE CITY ALL OWS' EFORf N HEREBY RESOLVES AS F Nation of municipal courtltTeasurex s t w ASHIN es the canoe Council declares Attachment A. w1 C it y A W led on GT ON The Tuk detailed CITY OF TU checks and g certificates, d OF T� 2004. i T CITY CO d of r.;; ED BY thi PASS s lar Meeting at a Reg TED: ;ic;,;:. erton, Councii Pxesident ATTEST/ AHEICA Tim Hagg CMG, City Clerk City Clerk: Cantu, Filed with the City Council' Jane E• BY: Passed by r `:;;;fir.":: APPROVED ASTO R Attorney Office of the City puts W 2004 10129/04 Page 1 of 1 Attachment "A" ID NUMBER , 000 - General Fund Various 11164 11199 11300 11406 7239 DATE VENDOR ~..._.~ Various 08/30/02 10/03/02 02/14/03 06/20/03 09/27/02 Aggregate-Various (under $50) Kim Alan Kirkpatrick Curtis Garfield Thomuson Henry Demetrius Taylor Viking Valiente-Gramajo First American Title Insurance Co. General Fund Total: 401- Water Utility Fund 12739 10/22/01 12739 10/22/01 Toni Morelli Toni Morelli 411 -Foster Golf Course Sixty-four (64) miscellaneous gift certificates GRAND TOTAL: AMOUNT $211.01 $400.00 $59.00 $820.00 $253.00 $159.69 $1,902.70 $300.00 ' ($241.30) , $2,228.50 $4,189.90 Finance and Safety Committee October 18, 2004 Present: Dave Fenton, Chair; Joan Hernandez, Dennis Robertson Alan Doerschel, Darlene Heskett, Rhonda Berry, Peter Beckwith, Lucy Lauterbach; Kevin Fuhrer; resident Ron Phelps 1. Amendment to Public Defender Contract David Kirshenbaum's firm has handled public defender services for the City for many years. Their reputation is very good, and they have not had a pay increase for three years. They asked Jor an increase of 6%, to $9,000/month, or $108,000/year. Darlene had compared their cost to similar costs of defense attorneys for King County and for the national average. The annual cost for those attorneys was $292,740 at King County and $328,000 nationally. Tukwilagetsa very good rate for good work. Recommend contract to COW. 2. Cancellation of Accounts Receivable Each year Alan has to write offuncollectable bills . owed by people. This year there are fewer write offs; Alan said they were the lowest they've been in ten years. The fines they owe are mostly from fire inspection fees when they fail multiple times and need to be retested. There are disputes between the equipment providers and the clients who fail the tests. One family,the McCoy residence, had fourteen charges for false alarms, with >k. five on one day. Alan thought they'd left town. Recommend resolution to Regular Meeting. .3. . Annual Write-Off of Warrants. Checks and Gift Certificates Just as the City writes off ... .. · ... uncollectable bills, they al~o write off uncashed checks from the City to individuals or I companies. The largest number of gift certificates that were not cashed in were from golf course certificates. One water customer who the City owes money to was also listed in the accounts receivable list. Recommend issue to Regular Meeting., 4. Animal Control Issue The City Attorney's office had drafted new language for, the animal control ordinance. The new language gives the City specific authority that had been listed for King County to do. The appeal process is also being changed to go the City's hearing examiner rather than King County's. The Committee heard from Ron Phelps who lives next to three pit bulls that escape with some regularity. He cannot use his back yard because the dogs are so loud in their barking. and charging the. fence whenever anyone is in Ron's yard. Ron is not anxious to complain because the home with the dogs has retaliated in the past when people have complained about the dogs. All the negatively affected people are somewhat fearful of the house and the dogs that have gotten out at least six times ,in the past year~ Ron said the pit bulls could eat his small dogs easily if they were in the yard when the pit bulls escaped. Peter did not know ifthe City could regulate back yard behavior, but said he would check. At the next Committee meeting Walt Washington, the head of A_l1imal Control, will be invited. Reschedule. 5. ClearDathConsuItant Agreement Alan noted that this Agreement had been in Committee last month, and it has been refined and changed according to the Committee's wishes. The Scope of Services had one new item of providing technical assistance to the new Economic Development Administrator, and the Committee recommended deleting that. Otherwise they recommended the contract to Council. Recommend contract to COW. .