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Home My WebLink AboutCOW 2004-10-25 Item 4F - Interlocal Agreement - Library Services with King County Rural Library District CO UNCILAGENDA SYNOPSIS .................................. I, itials ................................. ITEM NO. Meetbt~g Date P~pared .bp, Ma)ors remew CoHcil mvifm 10/25/04 IL .~ ITEM INFORMATION CAS NUMBER: 04-148 IORiG~N,~AGENDADATE: 10/25/04 AGENDA ITEM TITLE Interlocal Agreement for Library Services CATEGORY [] Discussion [] ~'lotion [] Resolution [] Ordinance [] Bid A~vard [] Public Heating [] Other Mtg Date 10./~$/04 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 10/25/04 SPONSOR [] Councff [] Mayor [] Adm Svcs [] Dcm [] Finance [] Fire [] Legal [] p~.vR [] Police [] SPONSOR'S King County Library District staff are interested in a new interlocal before they start SUMM~RY putting in improvements into the Tukwila Library on the North Hill. Approval of the interlocal will show the District the City is interested in working with the District. I>~.EVIEWED BY [] COW Mtg. [] CA&P Cmte [] F&S Cmte [] Transportation Crate [] Utilities Crate [] Arts Comm. [] Parks Comm. [] Planning Comm. DATE: October :t2t 2004 RECOMMENDATIONS: SPONSOR/ADMIN. Discuss the interlocal agreement; recommend it for approval COMMITTEE Community and Parks sent it to the COW. COST IMPACT / FUND SOURCE EXPENDITU1LE B.EQUIP, ED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/25/04 MTG. DATE ATTACHMENTS 10125/04 Memo from L, Lauterbach dated October 20, 2004 Draft Interlocal Agreement To: City Council From: Lucy Lauterbach Date: October 20, 2004 Subject: King County Library Interlocal Agreement When the Mayor and Dennis Robertson were to the Library Board to ask if they would increase the adult content of the Tukwila Library and add some hours, the Board said they would consider it. They sent a draft interlocal agreement for library services that includes several improvements the City had asked for, including more adult and young adult hooks and resources; more space for adult library users, and more hours. These things are included in the Agreement. An important provision in the Agreement is a reckoning, two years after the Agreement is signed, of the services at the Library. That reckoning will be done by the Library District, and will not include the City as an intermediary as they've been under the 1991 Agreement. It is this Agreement the Library District was interested in the City supporting before they undertook the improvements asked for by the City. The Community and Parks Committee wanted the whole Council's understanding of the Agreement, so it is being presented at the Committee of the Whole. INTERLOCAL AGREEMENT BETWEEN THE CITY OF TUKWILA AND THE KING COUNTY RURAL LIBRARY DISTRICT THIS INTERLOCAL AGREEMENT REGARDING THE PROVISION OF CERTAIN LIBRARY SERVICES (this "Agreement") is dated 'as of , 2004 (the "Effective Date"), as authorized by RCW 39.34, by and between the CITY OF TUKWILA, a municipal corporation of the State of Washington (the "City"), and the KING COUNTY RURAL LIBRARY DISTRICT, a municipal corporation of the State of Washington (the "DISTRICT"). VCITNESSETH: WHEREAS, the City and the District desire to memorialize the provision of certain library services atthe Tukwila Library for a period of two (2) years from the Effective Date; and WHEREAS, this Agreement shall supersede and replace any previous agreements and/or arrangements between the District and the C~ty concerning the prov~smn of lib ary services at the Tukwila Library. NOW, THEREFORE, in consideration of the mutual covenants hereinafter cqntained, the .." parties agree as follows: ' ARTICLE I DISTRICT RESPONSIBILITIES The District will provide library services within the Tukwila Library as deemed appropriate with due zegard to available resources, the City's needs and the capacity of the facilities provided by the City. In specific, the District will provide the following services in such manner as it deems reasonable, in its sole discretion: (a) Hold the Tukwila Library open to the public for a minimum of thirty (30) hours per week; {b) Expand adult and young adult-oriented print and media materials including adult fiction, non-fiction, periodicals, audio books, DVDs, CDs, and videos; (c) Offer additional technology opportunities through the District's "KCLS Tech Litb"; (d) Provide additional shelving and furniture; (e) Make available to senior citizens located in the vicinity of the Tukwila Library a "Founder's Club," which will provide personalized reading profiles and materials through the Traveling Library Center; DRAFT (f) Identify a member of the District's Board of Trustees who will attend two (2) Tukwila Library Advisory Board meetings over the course of each year of this Agreement's two (2)-year term, for a total of four (4) meetings; (g) Communicate with the City (through the City's designated liaison, Bruce Fletcher) and with the Tukwila Library Advisory Board (through the member of the Board of Trustees described under subparagraph (f) of this Article I) regarding issues facing the Tukwila Library; and (h) Track and record usage statistics for the Tuk.wil~i Library, including foot traffic counts and circulation strategies, and will make such datti; available to the Tukwila Library Advisory Board as requested. ARTICLE II CITY RESPONSIBILITIES The City will take 'affirmative steps to promote the Tukwila Library and increase its patronage, including without limitation, promoting the Tukwila Library in the City's newsletter, the Hazelnut. "· ARTICLE III TERM This Agreement shall take effect upon the Effective Date and continue in effect for a period of two (2) years from the Effective Date. After such time, the nature, scope and level of services provided at the Tukwila Library shall be deteimined by the District, in its sole discretion. ARTICLE IV MISCELLANEOUS Section4.01 Interlocal Cooperation Act ProviSions. The'parties acknowledge that: (1) they have entered this Agreemem pursuant to the express authority granted by Chapter 27.12 KCW; (2) pursuant to R.CW 39.34.100, the powers and authority conferred by the Interlocal Cooperation Act (Chapter 39.34 RCW) are supplemental to powers or authority conferred by any other law; and (3) nothing contained in the Interiocal Cooperation Act limits the power or authority of either party to-contract pursuant to Chapter 27.12 RCW. To avail themselves of the supplemental powers and authority granted by the Interlocal Cooperation Act, the parties agree that: (a) No separate legal or administrative entity within the meaning of RCW 39.34.030(3)Co) or "joint board" within the meaning of RCW 39.34.030(4)(a) is created by this Agreement; 2 (b) The establishment and maintenance of a budget for the services described in this Agreement, as well as the financing necessary therefore shall be pursuant to Chapter 27.12 RCW; (c) The is appointed as the "administrator" within the meaning of RCW 39.34.030(4)(a) responsible for administering the City's rights and duties set forth in this Agreement, and the District's Director is appointed as the "administrator" within the meaning of RCW 39.34.030(4)(a) responsible for administering the District's rights and duties set forth in this Agreement; (d) The City will, pursuant to RCW 39.34.040, cause this Agreement to be filed with the King County auditor immediately upon the full execution hereof by the parties; and (e) This Agreement shall supersede and replace any previous agreements and/or arrangements between the City and the District concerning the provision of library services at the Tukwila Library. Section 4.02 Notices. Except as otherwise provided herein, all notices, consents or - other communications required hereunder shall be in writing and shall be sufficiently given if "addressed and hand delivered or mailed by first-class mail, as follows: -. To the City: City of Tukwila Attention: [Mayor Steve M. Mullet] 6200 Southcenter Blvd. Tukwila, WA 98188 To the District: King County Library System Attention: Bill Ptacek, Director 960 Newport Way NW Issaquah, WA 98027 The City or the District may, by notice given hereunder, designate any further or different addresses to which subsequent notices, consents .or other communications shall be sent. Notices shall be deemed served upon deposit of such n6tices in the United States mail in the manner provided above. Section 4.03 Amendment. This Agreement may not be amended without the prior written consent of the parties hereto. 3 IN WITNESS WHEREOF, the City and the District have caused this Agreement to be executed in their respective names by their duly authorized officers, and have caused this Agreement to be dated as of the date set forth on the first page hereof. CITY OF TUK .WILA, WASHINGTON ;. Steve M. Mullet Mayor Attest: Jane Cantu City Clerk KING COUNTY RURAL LIBRARY DISTRICT Judge Richard Eadie President, Board of Trustees Attest: Wai.-Fong T. Lee Secretary, Board of Trustees 4 STATE OF WASHINGTON ) ) SS. COUNTY OF KING ) I certify that I know or have satisfactory evidence that and are the persons who appeared before me, and acknowledged that they signed this instrument, on oath stated that they are authorized to execute the instrument and acknowledged it, as the Mayor and Clerk, respectively, of the CITY OF TUKWILA, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this day of ,2004. I " Notary Public Print Name My commission expires (Usc this spaz~ for notarial stamlffs~al) STATE OF WASHINGTON ) COUNTY OF KING ) I certify that I know or have satisfactory evidence that. and are the persons who appeared before me, and acknowledged that they signed this instrument, on oath stated that they are authorized to execute the instrument and acknowledged it, as the President and Secretary, respectively,, of the Board of Trustees of the KING COUNTY RURAL LIBRARY DISTRICT, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument Dated this day of ,2004. Notary Public Print Name My commission expires 5