HomeMy WebLinkAboutCOW 2010-01-25 Item 4A - Grant Agreement - Stream Team Stewardship Training from King County1 CAS NUMBER: 10-007
MTG. DATE
01/25/10
MTG. DATE
01/25/10
COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared by Mayor's review ,Council review
01/25/10 BM
02/01/10 BM i I A
14,
ITEM INFORMATION
ORIGINAL AGENDA DATE: JANUARY 25, 2010
AGENDA ITEM TITLE Grant Agreement with King County for Stream Team Stewardship Training Program
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 01/25/10 Mtg Date 02/1/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance .Fire Le P&R Police PW
SPONSOR'S The City Council is being asked to accept a grant award of $22,208.44 to begin an
SUMMARY educational program for residents who live on properties that contain sensitive areas, such
as wetland, streams and their associated buffers. The goal of the program is to improve
wetland /watercourse function and to reduce illegal modifications of sensitive areas by
reaching out to property owners and residents. The City is required to provide a match of
$2,500. The source of the match will be from the City's Stormwater Utility Fund.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 1/11/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Department of Community Development
COIMIMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
$10,000
EXPENDITURE REQUIRED
$2,500
Fund Source: STORMWATER UTILITY FUND
Comments: As part of the NPDES program the City allocated $10,000 for public outreach.
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 1/7/10
Grant Agreement between the City of Tukwila and King County
Minutes from the Community Affairs and Parks Committee meeting of 1/11/10
1
2
Mayor Haggerton
Community Affairs and Parks Committee
From: Jack Pace, Community Development Director
Date: January 7, 2010
Subject: King County Waterworks Grant Application
Stream Team Program
To:
ISSUE
Grant Agreement with King County for Stream Team Program.
BACKGROUND
During the 2009/10 budget process, the City identified a goal of creating a "Stream Team"
program within the City of Tukwila. The goals of the City's Stream Team are as follows:
1. Education and outreach to private property owners whose land contains streams and
wetlands and /or their associated buffers;
2. Identifying, organizing and completing small enhancement projects which may include
removal of invasive vegetation within buffers and planting of native vegetation;
3. Monitoring of water quality in streams
The ultimate goal of the program is to promote long term stewardship of Tukwila's streams and
wetlands.
Recently, the City was awarded a grant by King County Natural Resources Department for the
City's Stream Team program as part of the County's Waterworks program. The City was
required to have the contract signed prior to the end of the year. In order not to forfeit the grant
award the Mayor signed the agreement with the understanding that Council would be briefed as
soon as possible. However, the Council can still choose not accept the grant award.
It was intended that the grant money would be used to kick off an educational and outreach
program to residential property owners whose properties contain streams, wetlands, and /or their
associated buffers. Staff will prepare targeted mailings and conduct several classes for
interested residential property owners and residents.
DISCUSSION
City of Tukwila
INFORMATIONAL MEMORANDUM
Jim Haggerton, Mayor
The City contains numerous streams and wetlands. Tukwila contains over 50,000 lineal feet of
streams, over 120 acres of wetlands, roughly 220 acres of stream buffer, and about 175 acres
of wetland buffers. The City's wetlands, streams, and their associated buffers play an important
function in promoting and protecting water quality and wildlife within the City, including salmon
and other fish species. The waters in Tukwila streams and wetlands eventually find their way
into the Green /Duwamish Rivers. Given that Tukwila is designated as an urban growth area
most of the City's streams and wetlands are located on developed pieces of property. Humans
and the urban environment must coexist side by side with these environmentally sensitive
areas.
3
4
INFORMATIONAL MEMO
Page 2
The City regularly takes Code Enforcement actions in cases where property owners and
residents have disturbed a wetland, stream, and /or associated buffers. Upon investigation we
often find that the violation was not malicious but instead was due to lack of knowledge of the
importance of streams and wetlands as well as a lack of awareness of the regulatory
requirements protecting stream and wetland buffers.
The Stream Team program is also consistent with the goals and policies of the City's
Comprehensive Plan. Goal 4.4 states a goal of having citizens who understand Tukwila's
ecosystem and act responsibly regarding their functions. Policy 4.4.4 further notes that the City
should create an educational program for all segments of the community on the multiple
purposes of the City's sensitive areas and on individual responsibilities regarding them.
The ultimate goal of the Stream Team and the proposed educational program is to make
property owners and residents stewards of their own properties, which will result in overall better
protection of sensitive areas in the City.
The educational program will culminate with a restoration project to restore the buffer for the
portion of Cottage Creek which is located on the grounds of City Hall and funds will be used to
support installing a community rain garden at Codiga Park.
The total cost of the program, which includes the educational component and the restoration
project, is $29,761.62. The City has requested $22,208.44 from King County to fund the
program. The City will provide an in -kind match of $7,553.18. The in -kind match includes
incidental costs, such as using tree stumps from the City's stockpile, cost of publishing
information in the Hazelnut, and appropriate staff time. The City will be providing a cash match
of $2,500. The source of the cash match will be from the Stormwater utility which has allocated
monies for public outreach. Most of the cash match will be used to pay City permit fees for the
proposed project, thus the cash match is essentially transferring funds from one City account to
another.
The City will use over $5,000 of the funds it receives from King County to off -set staff time
associated within this program. Given the current economic situation and the reduction of sales
tax revenue for City, the grant application provides a good opportunity for the City to shift staff
labor from the general fund to a grant application.
In the future, this program could reduce future labor costs by reducing code enforcement
complaints associated with disturbance of sensitive areas.
RECOMMENDATION
The Council is being asked to consider approval of the Grant Agreement at the January 25,
2010 Committee of the Whole Meeting and subsequent February 1, 2010 Regular Meeting.
ATTACHMENTS
Grant Agreement with King County
W:12010 InfoMemos\Strea mTeam.doc
AGREEMENT
BETWEEN
CITY OF TUKWILA
AND
KING COUNTY
OCTOBER 1, 2009 TO MARCH 31, 2011
09 -195
Council Approval
This is an Agreement between CITY OF TUKWILA, hereinafter the "RECIPIENT and King County,
a political subdivision of the state of Washington, hereinafter the "COUNTY entered on October 1,
2009. The purpose of this Agreement is to set forth the terms, conditions and the legal and administrative
relations that apply to the RECIPIENT in exchange for financial assistance in carrying out a proposed
project entitled STREAM TEAM STEWARDSHIP TRAINING PROGRAM, hereinafter the
"PROJECT'.
Section 1. Background and Recitals:
A. Recipient description: The City of Tukwila is a south King County City with a population of
roughly 17,000 people.
Legal status: The City of Tukwila is a Washington municipal corporation and was incorporated
in 1908.
B. Proposed PROJECT: Education and hands -on training for Tukwila residents and property
owners whose properties contain wetlands, streams, and/or their buffers. The training will
explain buffer functions and culminate by planning and implementing an actual stream
enhancement project for Cottage Creek at Tukwila City Hall and installing a rain garden at
Codiga Park. Both projects are located within the Green River Watershed.
C. Recipient experience in carrying out the PROJECT: The RECIPIENT maintains that it is
qualified to conduct the PROJECT. As a regulatory agency, the City works on wetland and
stream restoration projects on a regular basis.
D. This award is made in accordance with one or more of the funding authorities described
in Exhibit G of this agreement.
E. As determined by King County, this PROJECT will improve and protect the natural resources of
King County and adjoining areas where applicable.
F. The County plans and proposes to remunerate the RECIPIENT for the purpose described in
Subsection B above in an amount up to, but not exceeding $22,208.44 (The "AWARD
provided that the RECIPIENT also contributes to this PROJECT a cash and in -kind match valued
at $7,553.18 and verified according to the Terms and Conditions below.
Section 2. Terms and Conditions:
A. The PROJECT shall be in accordance with the Scope of Work attached hereto as Exhibit A with
such modifications as may be approved by the Manager of Water and Land Resources Division in
the COUNTY's Department of Natural Resources and Parks.
0 :3 0r%
5
6
B. The COUNTY will, upon execution of this Agreement, establish procedures to allow payment to
the RECIPIENT of all eligible expenses up to the limit of the AWARD.
C. The RECIPIENT shall be responsible for making a request for payment not more frequently than
once every three months but not less frequently than every six months starting with the effective
date of this Agreement. The first request shall be no more than half of the amount of the Award.
The final request shall be no less than one fifth of the amount of the Award. Each request shall be
presented in the format shown in Exhibit E of this Agreement (the Request for Payment and Task
Summary form). It will include allowable reimbursable costs and /or an advance, unless such an
advance is prohibited in this Agreement. The Task Summary is a summary of the PROJECT
progress to date as well as any future work described in the Scope of Work (Exhibit A of this
Agreement).
D. Failure to submit the aforementioned request for payment and report on the PROJECT progress
within any seven month period may be cause for the COUNTY to terminate this Agreement for
non performance.
E. Costs eligible for payment shall include those costs identified in the Budget and incurred during
the effective dates of this Agreement.
F. Any and all activities to be funded by this Agreement to the RECIPIENT shall be completed by
March 31, 2011.
G. Final payment shall be made on condition that the RECIPIENT submits the following documents
no later than April 30, 2011:
a. A Written Final Report documenting the successful completion of the PROJECT
according to the Scope of Work (Exhibit A of this Agreement). The written final report
shall also include, but not be limited to, the following attachments as they apply:
i. Outreach materials such as handouts, brochures, posters, newspaper clippings;
ii. Any other printed materials created for the PROJECT or about it;
iii. Documents such as site plans, plant lists, publications, reports, analyses and other
items that illustrate the successful completion of the PROJECT;
iv. Pictures of the PROJECT.
b. A completed Exhibit F of this Agreement (F1: Programmatic Close -Out F2:
Financial Close -Out), accounting for all PROJECT costs including all cash and/or in -kind
match itemized in the Budget.
H. Failure to provide the aforementioned documentation may result in the forfeiture of part or all
amounts due to the RECIPIENT.
1. The RECIPIENT shall also return any money remaining from the COUNTY's disbursement by
April 30, 2011.
J. The RECIPIENT agrees to acknowledge the COUNTY in all publications and signage that have
been produced as part of the PROJECT described herein as well as in press releases, public
service announcements, on posters, flyers and in electronic postings such as "home pages The
RECIPIENT will use the wording provided in Exhibit C of this Agreement and Credit and
Disclaimers as provided in the Scope of Work (Exhibit A, Task 4 of this Agreement).
K. Other conditions governing this award: Must provide outreach to diverse groups and
must include a demonstration rain garden.
Page 2 of 14
CITY OF TUKWILA 2009---Cycle I
Section 3. Legal and Administrative Relations:
A. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to
generally accepted accounting principals and to meet the requirements of all applicable state and
Federal laws. The RECIPIENT shall maintain and submit to the COUNTY any such records as
the COUNTY may require to conduct any audit of the PROJECT it may elect to conduct or to
substantiate expenditures submitted for payment to the COUNTY. The RECIPIENT shall
maintain and retain books and records related to the Agreement for at least three years after the
termination of said Agreement.
B. The COUNTY's financial assistance to the RECIPIENT shall be construed by the parties as a
special disbursement to the RECIPIENT to fund activities, as described herein that generally
benefit the COUNTY's efforts to protect environmental resources. It shall not be construed as a
contract for services between the RECIPIENT and the COUNTY.
C. The RECIPIENT shall be solely responsible for the recruiting, training and supervision of its
employees and volunteers. Individuals hired and paid by the RECIPIENT shall not, in any event,
be construed to be employees of, or contractors to, the COUNTY and the RECIPIENT shall
indemnify and hold harmless the COUNTY from any and all claims arising from any contention
that said individuals are employees of, or contractors to, the COUNTY.
D. The RECIPIENT agrees to indemnify, defend and hold harmless the COUNTY, its agents,
officers, officials and employees from all claims, alleged liability, damages, suits, losses, costs to
or death of person or damage to property allegedly resulting from the operation of the
RECIPIENT or any of its employees under this Agreement.
E. Nothing in this Agreement shall be construed as prohibiting the RECIPIENT from undertaking or
assisting projects developed outside the purview of this Agreement, or entering into agreements
with other parties to undertake said projects in accordance with whatever terms and conditions
may be agreed to between the RECIPIENT and other parties.
F. The COUNTY shall be under no obligation to continue this Agreement and may request partial or
full reimbursement of payments it made to the RECIPIENT should the RECIPIENT fail to
perform according to the Terms and Conditions of this Agreement, whether or not failure to
perform is within the RECIPIENT's control.
G. This Agreement may be amended at any time by written concurrence of the parties and will
terminate upon fulfillment of all obligations contained herein.
H. Either party may terminate this Agreement with a thirty day written notice. The RECIPIENT
shall return any unused portion of the funds paid and/or advanced for all expenses incurred up to
the day of termination of this Agreement as provided in Section 2, Subsection B.
I. Invalidity or unenforceability of one or more provisions of this Agreement shall not affect any
other provision of this Agreement.
J. This Agreement is approved as to form by the King County Prosecuting Attorney.
K. The parties have executed this Agreement as of the date first written above.
Page 3 of 14
CITY OF TUKWILA 2009 —Cycle 1
7
8
CITY OF TUKWILA by:
Signature: 14;1
Recipient prin ame title: r.,� 55 °A)
Additional Signatures (if needed)
KING COUNTY by:
Page 4 of 14
CITY OF TUKWILA 2009 -Cycle 1
Date:
01
Signature: G t Date: 1.7
Mark Isaacson, Division Director, Water and Land Resources Division
Vfrd
e
EXHIBIT A: SCOPE OF WORK
Page 5 of 14
CITY OF TUKWILA 2009—Cycle 1
TASKS OUTLINED DESCRIPTION:
TASK 1 a) Submit a letter of commitment stating the nature of the support from your
main project partners.
b) Submit copies of award letters or other appropriate verification for cash
and in -kind contributions greater than $1,000.00
TASK 2 SUB -TASK OUTCOME
Project Work SUB -TASK 1 Identify The City's GIS Department will identify all $7,997 72
Plan and communicate with properties within the City that contain
stakeholders wetland /streams and /or their associated buffers
and send them targeted mailings The mailings
will identify the presence of the sensitive area
and provide basic information about care and
invite the property owner /tenant to a FREE
class on how to care for streams and wetlands
A new page on the City's website will be an
information resource for the public.
SUB -TASK 2. Develop A minimum of two trainings will be conducted $6,296 60
educational program by City staff with the following information about
and conduct training stream and wetlands functions in an urban
environment; impacts on the Green River
Watershed and the Sound; stewardship,
regulatory requirements, safe removal of
invasive vegetation, native plants and their
care, and how property owners can do basic
enhancement projects on their own
The training will cumulate with a hands -on
restoration project of Cottage Creek on the
grounds of City Hall and installation of a rain
garden at Codiga Park.
DATES
September 2009
Sept -Oct -Nov
2009
Dec Jan -Feb
2009 -2010
9
TASK 3
Permits/
permission
(if applicable)
TASK 4
Credits
TASK 5
Final report
10
Workshop attendees, other volunteers, and
Public Works and Parks and Rec crews will
take part in the following
A. Hand removal of ivy and other invasive
plants (using volunteers) Mow Reed Canary
grass (Public Works or Parks Dept crews) and
sheet mulch over top using cardboard
(volunteers to do work, cardboard donated by
areas businesses)
B Add habitat features to stream buffer (large
woody debris) to improve buffer function and
provide habitat for urban wildlife Logs to be
provided from stock pile from routine tree
removal projects
C Amend soils with two inches of Cedar Grove
compost or equivalent to improve growing
conditions for plants. Compost to be delivered
to site and incorporated by volunteers
D. Plant buffer with native trees, shrubs,
emergents (goal to achieve overhanging
vegetation to shade stream and shade out
RCG) and add diversity to buffer As buffer
already has some mature native trees, an
additional 25 trees will be planted,
approximately 530 native shrubs and
groundcover, and 200 willow or red osier
dogwood stakes. Planting to take place in a
series of work parties with volunteers
E Mulch with wood chips to help conserve soil
moisture and keep down weeds Wood chips to
be donated by tree removal companies.
F Install temporary irrigation (soaker hoses run
from City Hall spigot) to ensure plant survival
for at least two dry seasons. Irrigation to be
managed by Urban Environmentalist)
G Contractor fabricates and City crew installs
interpretive sign to explain the restoration,
importance of stream ecosystem and riparian
vegetation City Staff will obtain needed permit
approval during this phase
H Install rain garden at Codiga Park.
Monitoring and maintenance of the restoration
site will be done by City staff, with assistance
from volunteers, so that they can learn how to
monitor restoration sites. Work parties with
volunteer stewards will be held on an on -going
basis for weeding, as necessary
Staff will create and maintain a database of
individuals who participated in the classes and
restoration effort to aid with future projects.
Train Public Works and Parks Staff regarding
values and functions of stream and wetlands
and their buffers and techniques for non
chemical vegetation maintenance and
preservation of restored sites
State all required project permits and authorizations
The project properties are owned by the City of Tukwila. SEPA will be
required, as well as an HPA from WDFW (for placement of wood in the
stream channel). The only required permit is Special Permission from the
Director for working within the buffer area of a Type IV stream
Plan for grant acknowledgement
The grant will be acknowledged on all direct mailings, the City's website, in
any information provided at the classes, via staff's presentation, on signage
at the restoration site, in a story drafted by City staff for inclusion in the
City's Newsletter (Hazelnut) and in any press releases issued by the City
Submit a final report and the financial closeout documentation. Cannot be
later than 30 days after the end date of the project.
Sub -Task 3 Restore
Lower Cottage Creek
riparian habitat and
install rain garden
Sub -Task 4 Monitoring
and Maintenance of
Restoration Site
Sub -Task 5.
Stewardship Database
Add more tasks here if
necessary:
Subtask 6
Page 6 of 14
CITY OF TUKWILA 2009 —Cycle 1
$7,914 12 (City
will also provide
$1000 cash for
materials)
In -kind
labor /permit fees
part of City cash
match
In -Kind Labor
In -Kind Labor
In -Kind labor -staff
March
November
2010
On -Going
(This task will
continue past
the grant
period.)
March
November
2010
November
2010
Jan Feb 2010
Sept 2009
November
2010
December 31,
2010
EXHIBIT B: BUDGET
BUDGET ITEM
Salaries
benefits
Freelance workers $5,000
and consultants
Sub
Project supplies,
materials and
equipment
Commercial
services (e.g.,
printing, back
hoeing)
Office expenses
Other costs
Sub
Grand Total
GRANT I BASIS FOR CALCULATION
REQUEST I AND BREAKDOWN
$5,348 44 Senior Planner (38 hours X
$49.28 $1 ,872.64),
Urban Environmentalist (50
hours X $51 42 $2,571),
Planning Intern (52 hours X
$13.64 $709.28),
Graphic /GIS Specialist (6
hours X $41 95 $251 70)
(remaining funds come out of
City of Tukwila budget)
$10,348.44
$4,195
Assistance from private
graphic design professional for
mailers and handouts.
Interpretive wetland sign
production by pro sign
company
$1,000 for graphic design,
$2,500 for sign
manufacturing.
$1,500 for consultant
assistance in design and
construction of project area
$615 for Compost
$3,020 for plants
$300 for willow and dogwood
stakes
$260 for Irrigation supplies
$5,165 Commercial Printing Services
for pamphlets, handouts and
mailers.
$2500 for mailers
$1500 for pamphlets
$1000 for mailers
$165 compost delivery
$1,500 Estimated postage for direct
mailings to all property owners
and residents with sensitive
areas on their properties
$1,000 of cost of translation of
documents into Spanish based
upon the City's Code
Enforcement hiring interpreters
in previous years
$11,860
$22,208 44
MATCH
CASH
Page 7 of 14
CITY OF TUKWILA 2009 —Cycle 1
BASIS FOR CALCULATION
IN -KIND AND BREAKDOWN
$3,965 68 Deputy Director
management (2 hours X $50
per hour $100)
Urban Environmentalist
Staff design restoration plan
$205 68
City Public Works Staff
mowing and prepping of
restoration area $1,000
Staff time by City Parks
Staff for hauling /removal of
debris and other materials in
restoration area $1,500
Sign Installation $960
Administrative Support to
send letters and prep other
dots. ($20 per hour X 10
hours $200)
$3,965 68 dittagaffiMM
$1,000 $500 The City will provide a cash
match from the Stream Team
for purchase of supplies.
Woody debris for stream
donated from City's stockpile.
$1,500 $150 of cost of translation of
documents into Spanish
($250),
Community Center Room
Rental for Classes (2 -2.5
hour room rentals
$50 /hour $250 $150, In-
Kind.
Permit fee for required
SEPA application from City
of Tukwila ($1,000)
Permit fee for required
special permission
Application from City of
Tukwila ($250)
$2,500
$2,500
$437 50 Publication cost for City's
Newsletter
$1,087 50
$5,05318
SOURCE OF
MATCH
General Fund
General Fund
Stream Team
Fund
12
EXHIBIT C: CREDIT AND DISCLAIMERS FOR THE KING COUNTY FUNDED PROJECTS
Official Logo Dimensions Requirements: contact your grant administrator. The above logo must be
included on all documents, brochures, flyers, newsletters, newspaper advertising and etc.
Logo Location on Printed Materials: on the inside title cover of all bound documents or at the back of a
brochure, at the end of a document or bottom right of an interpretive panel, a poster or a flyer the
following credit.
1 This project is funded in part by a King County WaterWorks grant.
For items where opinions or advice or a list of organizations or businesses are included in the
introduction or in the body of the document (e.g., an interpretive panel, a guidebook, and a directory)
add the disclaimer sentence:
The content herein does not constitute an endorsement by King County government, its employees,
and its elected and appointed officials.
Grant Exchange Web Page: http://www.kingcounty.gov/environment/grants- and awards /grant
exchange.aspx
Permanent and Announcement Signage: Signage must have the King County Department of Natural
Resources and Parks and Grant Funding source logos along with appropriate text, if applicable. Please
contact Grant Exchange for the jpg, gif and/or word logo files.
Page 8of14
CITY OF TUKWILA 2009 —Cycle 1
EXHIBIT E
Remit to: CITY OF TUKWILA
6300 Southventer Blvd, Suite 100, Tukwila, WA 98188
DATE from
KING COUNTY DEPARTMENT OF NATURAL RESOURCES AND PARKS
WATER AND LAND RESOURCES DIVISION
REQUEST FOR PAYMENT
Paid staff
Contract workers/
consultants
Supplies
equipment
Purchased services
Travel
Indirect
Real estate related
Other Costs
TOTAL
Make sure to fill the Task Summary related to this request on the back of this page
BUDGETED PRIOR THIS BALANCE OF DESCRIPTION
AMOUNTS FROM REQUESTS REQUEST AWARD (Describe here and refer to
AGREEMENT attached support information)
BUDGET
As an authorized representative of the above named recipient and to the best of my knowledge, I represent that this request for payment is true
and accurate and reflects costs incurred by the recipient in carrying out the project named above for those planned or completed activities
summarized on the back of this form.
Signature of preparer Date
Return completed form to:
Ken Pritchard King County Water and Land Resources Division
King Street Center 201 S Jackson St., Suite 600, Seattle, WA 98104
OFFICE USE BELOW THIS LINE
to End date for this Grant is: March 31, 2011
$22,208.44
Request for Payment form (Page 1 of 2)
INVOICE
Page 9 of 14
CITY OF TUKWILA 2009—Cycle I
13
14
TASK ACTIVITIES TO BE PAID IN DATE cyo
(taken from Exhibit A: Scope THIS REQUEST ACTIVITIES COMPLE-
of Work) TOOK/WILL TED
TAKE PLACE
Request for Payment form
Page 2 of 2
TASK SUMMARY (FROM SCOPE OF WORK)
ACTIVITIES PLANNED OR CARRIED OUT WITH THIS REQUEST
Page 10 of 14
CITY OF TUKWILA— 2009 —Cycle 1
EXHIBIT F: CLOSE -OUT REPORT
Recipient
Project
1 Time Period of this PROJECT
Total Award
Amount due at Close -Out
FI:
Checklist
Ili
1 CITY OF TUKWILA
STREAM TEAM STEWARDSHIP TRAINING
PROGRAM
I October 1, 2009 March 31, 2011
$22,208.44
i
PROGRAMMATIC CLOSE -OUT
Letter(s) of Commitment from key partners
Written Final Report, documenting the successful
completion of the PROJECT according to the EXHIBIT A:
SCOPE OF WORK TIMELINE in your agreement. The
report shall include, but not limited to, the following
attachments as they apply.
1. Report Narrative
2. Outreach Materials, such as: handouts, brochures,
posters, newspaper clippings, press releases, and web
page screen hard copies
3. Copies of Printed Materials, created for the PROJECT
or about it, /or other items that illustrate the
successful completion of the PROJECT
4. Copies of pictures, film, video, PowerPoint
presentation in CD, DVD, email /or documentation
presenting your PROJECT, if applicable
Page 11 of 14
CITY OF TUKWILA 2009 —Cycle 1
1
1
i
Previously Attached Missing
Submitted
15
16
F2:
Checklist
FINANCIAL CLOSE -OUT
EXHIBIT E: REQUEST FOR PAYMENT, completed for
final remittance amount.
EXHIBIT F: CLOSE OUT REPORT, including attached
receipts /or auditable accounting detail (may include: ledger
based copies, cancel checks, payroll records), both cash and
in -kind match documentation (backup).
Previously Attached Missing
Submitted
PROVISIONS
By signing this Financial CLOSEOUT, I an authorized representative of the
above named award recipient (RECIPIENT), confirm that I have examined the information contained
herein and that, to the best of my knowledge, it is a true and accurate account of all the financial expenses
and in -kind contributions incurred by the above named project in the course of fulfilling the conditions of
the AGREEMENT between RECIPIENT and King County (COUNTY), dated
I hereby acknowledge that there are no further expenses associated with this project, nor any pending or
future claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in
Attachment B (Budget) of the AGREEMENT. I understand that the RECIPIENT is fully bound by the
provisions of the AGREEMENT including, but not limited to, the return of COUNTY funds that are
unspent or whose spending is unsubstantiated according to the Terms of the AGREEMENT, and the right
to examine records. I further understand that the COUNTY, upon examining this Financial CLOSEOUT
and the Final Report submitted by the RECIPIENT will determine the amount of the balance due to the
RECIPIENT.
SIGNED DATE
Page 12 of 14
CITY OF TUKWILA 2009 —Cycle 1
Item
1 -Paid staff
2- Contract
workers /consultant
s
3 -Sub of Lines 1&
2
4- Supplies and
equipment
5- Purchased
services (e.g.,
printing,
excavation)
6- Travel
7- Indirect costs
(rent, utilities, etc.)
8 -Real estate
related costs
9 -Other costs
10 -TOTAL 1
Grant Budget Grant Grant Cash match Cash Match In -kind match In -kind
Actual Balance proposed Actual proposed Match Actual
Remaining
1
Page 13 of 14
CITY OF TUKWILA 2009 —Cycle 1
i 1 1
17
18
EXHIBIT G: FUNDING AUTHORITY
The Funding authority for this Award is checked below:
✓WaterWorks, The Water Quality Block Grant Fund and/or SPLASH, The Community
Action Grant: The COUNTY, through its Department of Natural Resources and Parks,
operates a regional system of sewage treatment and conveyance facilities for which it collects
charges from local governments. Said charges constitute the source of revenue for operation
of the COUNTY's sewage treatment system. By agreement with said local governments, this
revenue can be used only to fund expenditures that are related to the development, operation,
maintenance, and replacement and improvement of said system. By budget authority, the
COUNTY funds activities related to the regional water quality objectives advanced by the
development of the sewage treatment system.
Wild Places in City Space, Urban Reforestation and Habitat Restoration (URHR): The
COUNTY, administers the Urban Reforestation and Habitat Restoration Fund, a First Tier
fund established by King County Ordinance 11193 for the purpose of funding urban
reforestation and habitat restoration project in the Urban Growth Area of King County.
Rural Community Partnership Grant (RCPG): King County Ordinance 13695 extends the
Surface Water Management Service Area to unincorporated rural areas of King County. The
Rural Community Partnership Grant is a community service of the Rural Drainage Program,
adopted by King County Metropolitan Council Motion 2001 -0168 "(to) provide small grants
to neighborhood groups to work collaboratively with the county to solve local problems in
the rural portion of the said Service Area."
Page 14 of 4
CITY OF TUK WILA —2009—Cycle 1
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
January 11, 2010 5:00 p.m.; Conference Room #3
PRESENT
Councihnembers: Joe Duffie, Chair; Joan Hernandez and Verna Seal
Staff: Shawn Hunstock, Jack Pace, Brandon Miles and Kimberly Matej
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:02 p.m.
I. PRESENTATIONS
No presentations.
III. MISCELLANEOUS
Meeting adjourned at 5:23 p.m.
Next meeting: Monday, January 25, 2010 5:00 p.m. Conference Room #3
L�
r R Committee Chair Approval
Mirkites by KAM.
City of Tukwila
Community Affairs and Parks Committee
II. BUSINESS AGENDA
A. Stream Team Program: Grant Aereement with Kine County
Staff is seeking full Council approval to enter into a grant agreement with King County for an educational
program entitled Stream Team Stewardship Training Program.
Staff provided a brief background of the Stream Team concept which is being created to promote long
term stewardship of Tukwila's streams and wetlands. The Stream Team Stewardship Training Program is
intended to reach out to residents whose property contains streams and wetlands and /or associated buffers
providing education on the protection and care of these sensitive areas. The Program also includes a
restoration component.
Staff explained that Mayor Haggerton signed the grant agreement in December 2009 due to late arrival of
the agreement and the County desiring expedient processing; however, the Council can still exercise
authority not to accept grant funding. This agreement requires a $2,500 cash match from the City.
Stormwater Utility Funds will be utilized for the match.
Committee Member Seal requested clarification as to why this item was coming forward to Council for
approval. Staff responded that the item was coming forward for full Council approval because matching
funds were involved.
After a brief discussion among the Committee, members made a two -fold decision: 1.) recommend
acceptance of the grant, and 2.) have a full Council policy discussion regarding the most efficient way to
proceed with such items. An important factor to consider is that currently, Council approval is required
for items over $40,000. Matching grant reporting requirements to Council also need clarification as
outlined in the both the Financial and CIP policies. UNANIMOUS APPROVAL FOR GRANT
ACCEPTANCE. FORWARD TO JANUARY 25 COW FOR DISCUSSION ON GRANT
COUNCIL REPORTING PROCESS.
19