Loading...
HomeMy WebLinkAboutCOW 2010-01-25 Item 4C - Agreement - Transportation Modeling for Transportation Element to Comprehensive Plan with Fehr & Peers for $308,4791 CAS NUMBER: 10-009 AGENDA ITEM TITLE CATEGORY SPONSOR SPONSOR'S SUMMARY REVIEWED BY MTG. DATE 01/25/10 02/01/10 MTG. DATE 01/25/10 02/01/10 Counci l Mayor Meeting Date 01/25/10 02/01/10 Disczution Motion Resolution Mtg Date 01/25/10 Mtg Date 02/01/10 Mtg Date COUNCIL AGENDA SYNOPSIS I L) V 09 I ORIGINAL AGENDA DATE: JANUARY 25, 2010 Transportation Element to the Comprehensive Plan Update Consultant's Agreement with Fehr and Peers Adm Svcs repared by BG BG ITEM INFORMATION DCD Initials Moyu, `r y viev Ordinance Mtg Date Finance C Mtg Date Fire Legal n P&R This consultant contract will provide transportation modeling services in conjunction with the 2011 update to the Transportation Element of the City's Comprehensive Plan. Fehr and Peers (formerly Mirai) has been the same firm that has been maintaining the citywide model providing annual checks on the City's level of service standards, which is also referred to as traffic concurrency. Also included is a review of the traffic impact fees and a street network plan. COW Mtg. CA &P Cmte n F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. n Parks Comm. n Planning Comm. DA IS: 01/19/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMII"1 Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $308,479.00 $385,000.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 25, 2010 CIP) Comments: RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 01/12/10 Consultant Agreement Energy Efficiency through Transportation Planning grant award letter Minutes from the Transportation Committee meeting of 01/19/10 ITEM NO, 1 4. Bid Award n Public Hearing Other Mtg Date Mtg Date Police APPROPRIATION REQUIRED $0.00 43 44 ISSUE BACKGROUND DISCUSSION RECOMMENDATION City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: January 12, 2010 SUBJECT: Transportation Element to the Comprehensive Plan Update Project No. 08 -RWO6 Fehr Peers Consultant Agreement Execute an agreement with Fehr Peers to provide transportation modeling services in conjunction with the 2011 update to the Transportation Element of the City's Comprehensive Plan. In December 2005, the City updated its Transportation Element as part of the state required update to the Comprehensive Plan, which had originally been adopted in 1995. It is now time to begin work toward the next update to the Transportation Element, which must be in place by 2011. Mirai Associates was the consultant retained by Tukwila in 2002 to develop the city -wide transportation model for the 2005 update. Now called Fehr and Peers, the same firm has been maintaining the city -wide model and providing annual checks on how well the City is maintaining the adopted Level of Service standards, which is also referred to as Traffic Concurrency. Fehr Peers has worked closely with City staff since 2002 in developing the original model, as well as maintaining it on an annual basis. This familiarity ensures a seamless update to the Transportation Element. Also part of this work will be the annual 2010 Concurrency Update, where the Concurrency Model is brought up to current conditions and a report produced. This has been an annual task since 2006. With the recent new requirements in which cities must include a more multi -modal approach, this update will go further in establishing policy framework to support that new law. A review of Tukwila's impact fee program, as well as a new look at the current fiscal climate, will also be done. Lastly, the beginnings of a street network plan will be developed, though a true street network plan is beyond the scope and budget of this update. Budgeted amount for this project is $400,000 and the contract amount with Fehr Peers is $308,479. Optional tasks, requiring a supplement agreement to authorize, are listed; however no budget amounts are identified. These tasks were identified as ways to address the changing needs of the CTED requirements as well as to complete coordination between other Comprehensive Plan elements (such as the Walk `n Roll Plan). Tukwila was recently notified of a grant award through the Department of Commerce which will fund development of pedestrian and bicycle levels of service standards Optional Task A. No city match, other than what will already be expended for the update to the Transportation Element, will be required for the Energy Efficiency through Transportation Planning grant (Federal stimulus funds through the ARRA, specifically dedicated to planning efforts). Once this grant is awarded, a supplemental contract with Fehr Peers will be brought to the Council for approval. The Council is being asked to approve the consultant agreement to provide transportation modeling services to Fehr Peers in the amount of $308,479.00 for consideration at the January 25, 2010 Committee of the Whole meeting and the February 1, 2010 Regular Meeting. Attachments: Consultant Agreement for Transportation Modeling Services with scope of work Energy Efficiency through Transportation Planning grant award letter W:1PW Eng1PROJECTSIA- RW RS Projects108RW06 Trans Element Comp PIan1INFORMATION MEMO Fehr Peers Consultant Agreement 01- 12- 10.doc Jim Haggerton, Mayor 45 46 CONSULTANT AGREEMENT FOR TRANSPORTATION MODELING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Fehr and Peers. hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Transportation Modeling services in connection with the project titled Transportation Element of the Comprehensive Plan. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement by June 30, 2011 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $308.479 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 1(51--- e (72 ,(6/0A-GS 47 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform- ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall C: \Documents and Settings \diddins \Local Settings \Temporary Internet Files \OLK1AA \Consultant Agreement Fehr Peers Comp Plan 48 Update 12- 3- 09.doc 2 be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. C: \Documents and Settings \diddins \Local Settings \Temporary Internet Files \OLKIAA \Consultant Agreement Fehr Peers Comp Plan Update 12- 3- 09.doc 3 49 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Mayor City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Tom Nos7uchi, Principal Fehr and Peers 11410 NE 122nd Way, Suite 320 Kirkland. WA 98034 -6927 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of CITY OF TUKWILA CONSULTANT By: Printed Name: Attest/Authenticated: Approved as to Form: 20 City Clerk Office of the City Attorney Title: c_ Vi Tj C: \Documents and Settings\diddins \Local Settings \Temporary Internet Files \OLK1AA \Consultant Agreement Fehr Peers Comp Plan 5 0 Update 12- 3- 09.doc 4 Exhibit A Tukwila Transportation Element Update and Street Concept Plan Scope of Work The City is planning to update the Transportation Element of the Comprehensive Plan to support the State goal of establishing an efficient multi -modal transportation system and to meet the Growth Management Act requirements, which are to forecast traffic at least 10 years, based on the Land Use Element, to provide information on the location, timing, and capacity of future growth, and to indentify state and local transportation system expansion needs to meet the current and future travel demands. Also, the City wants to review the transportation policies to see whether they reflect the Comprehensive Plan's four key objectives: 1) healthy neighborhoods, 2) a reinvigorated Tukwila International Boulevard corridor, 3) a strong industrial area and 4) a thriving Tukwila Urban Center. Fehr and Peers (the Consultant) will collaborate with City staff to update the Comprehensive Plan Transportation Element and develop a draft Street Concept Plan that forwards the City's vision while meeting the requirements of the Growth Management Act. The role of the Consultant is to provide technical information for City staff to be able to evaluate whether existing policies should be revised or new policies should be established. Drafting transportation policies and building consensus will be carried out by City staff. The Consultant will update the City's existing conditions analysis and identify deficiencies. The Consultant will also refine and update the City of Tukwila travel demand forecasting model to develop traffic volume forecasts for 2030 conditions. The street facility needs will be evaluated from a multi -modal perspective. The transportation analysis will be carried out to satisfy the most recent amendments in the Growth Management Act. The consultant's main tasks will be to update the information in the Appendix to the Transportation Element of the Comprehensive Plan, to identify transportation improvements, to describe the improvements in the Street Concept Plan and to review the impact fee program. Task 1. Project Management The Consultant project manager will be responsible for coordinating with the city's project manager and Public Works and Planning staff for all aspects of consultant tasks, including producing high quality products and meeting the agreed schedule. The Consultant project manager will make work assignments to the members of the Consultant team, including subconsultants. The Consultant project manager will prepare monthly progress reports and indicate expenditures corresponding to the tasks. Any issues and problems will be discussed with the City's project manager. The Consultant project manager will regularly meet with the City's project manager and other staff as needed at least once a month to coordinate work assignments and discuss recent progress and issues. The Consultant project manager and his designees will prepare materials necessary for presentations to groups or individuals with whom coordination is required. The Consultant project manager or his designee will attend meetings with the Planning Commission, City 1 51 52 Council and/or Council Committee as requested by the City's project manager, up to a maximum of five meetings. Task 2. Transportation Existing Data Collection and Analysis The Consultant and the City will assemble existing transportation data. The data that the Consultant will assemble are specified below: Task 2.1. Vehicle Volumes The Consultant will assist Tukwila staff to identify locations where traffic counts should be collected. The locations are based on the concurrency analyses conduced in the past several years. The City will be responsible for collecting traffic counts under a separate contract with a vendor. The Consultant will suggest where the manual AM and PM peak period intersection counts and daily tube counts should be taken. The Consultant and City project manager will agree on the locations where weekday midday and weekend traffic period counts (turning move counts and tube counts) should be taken. As described in Task 2.2, it is expected that the Consultant will perform midday -peak and weekend peak period traffic analyses at 10- 15 locations near the Southcenter Mall. The level of efforts for the midday and weekend peak period traffic analyses will be determined after the counts have been collected. The City will also conduct vehicle classification counts in the corridors where heavy truck movements have been observed as a part of the daily tube counting. The City will provide the Tukwila Urban Center (TUC) cordon counts and any other recent counts that have been collected regularly. The Consultant will conduct a trend analysis where the past volumes are available. Task 2.2. Traffic Operation Analysis The Consultant will indentify speed limits and traffic control devices to serve as inputs to the traffic operations analysis. The Consultant will also obtain actual vehicle travel speeds on the arterial corridors during PM peak period using the floating vehicle method. The limits of the arterial corridors will be discussed with the City project manager before the arterial vehicle speed surveys are taken. The City will provide signal timing information at locations controlled by the City. The Consultant will calculate intersection levels of service (LOS) using Synchro for AM and PM peak periods. Using the most current Urban Street Corridor LOS method, the Consultant will calculate arterial corridor LOS using the HCM 2000 methodology. Urban Center The Consultant will also perform weekday midday and weekend peak hour levels of service analyses for up to 15 intersections, including major driveways in the vicinity of Southcenter Shopping Mall. (More intersections in the TUC will be analyzed for AM and PM peak conditions.) The Consultant will update the SimTraffic micro simulation model for the Tukwila Urban Center using the new counts and geometry data from Task 2.3. The LOS for the intersections within the Tukwila Urban Center model will be calculated using the SimTraffic model. 2 Task 2.3 Existing Roadway Geometry and Design In addition to data related to traffic operation, the Consultant will update the following data related to roadway geometry. The data assembled in the task will be stored in tables and shown in drawings. In general, the data will be verified with aerial photos or field visits, though some data may be provided to the Consultant by the City: Number of through lanes Length of left turn and right turn lanes Travel lane width Location of medians and median width Bike lane width Shoulder width On- street parking lane width if any Planter strip width Presence of barrier in planter strip Sidewalk width Presence of right turn channelization island Locations of transit stops with or without benches, and with or without shelters Pavement condition Task 2.4 Collision Data The City will provide historical accident data (2006 2008) from the city's database. Consultant will assemble historical data from the City any other sources such as the state system to gain a more complete picture of traffic collisions, including those involving pedestrians and bicycles. The Consultant will calculate collision rates with traffic volumes. Task 2.5 Transit Level of Service The Consultant will review the existing Transit Network Plan report. The Consultant will update the information in the report focusing on transit services provided in Tukwila. The Consultant will update local bus and light rail transit, commuter rail and intercity passenger travel demand information in terms boardings and alightings from King County Metro, Sound Transit and Amtrak. The Consultant will review transit level of service standard in the Comp Plan and suggest whether that methodology is still adequate. Task 2.6 City, State and Nei2hborina Jurisdictions' Planned Facility Imnrovements The City and the Consultant will work together to identify the planned transportation facility improvements by the city, and other agencies including WSDOT on I -405. Task 2.7 Identification of Existing Transnortation Issues The Consultant will evaluate the existing transportation data collected in Tasks 2.1 through 2.7. The Consultant will discuss the transportation issues identified through these tasks with City staff. The Consultant will identify potential solutions to the issues considering the transportation related goals and objectives set forth in the City's Comprehensive plan and analyze the effectiveness of the solutions using the Tukwila travel demand model, Synchro and SimTraffic operational models. 3 53 54 Task 2.8 Draft Existing Condition Renort The Consultant will develop a draft Existing Conditions Report that will summarize the analysis findings. This report will include graphics illustrating the results of the transportation data, collection effort and the multi -modal operations analysis. This draft report will become a chapter of the final report. Task 3. Tukwila Travel Demand Forecasting Model Update The Consultant will update the Tukwila travel demand forecasting model. The Consultant will use the existing model zone structure within the city, which is consistent with census tracts, PSRC's transportation analysis zones and other city's zone systems. Task 3.1 Updating Land Use Data The Consultant will work together with City Planning staff to update the existing land use information and allocate the 2030 housing and employment forecasts into the Tukwila model zone system. The City will provide the following land use data: Land use permits issued by the City since the existing land use data were updated last time (June 2008) Land development projects that are in the city's permit system but not completed Land development projects that are in discussion stage, referred to as "pipeline" projects 2015 land use forecasts (households and employment) based on the PSRC category, if available 2030 land use forecasts based on the PSRC category and the zone system The Consultant will allocate the land use forecasts from the PSRC zones to the Tukwila TAZ system. The Consultant will summarize the land use forecasts using charts and figures. Task 3.2 Model Sensitivity Check and Validation The Consultant will create 2009 base year model by updating the previous model. To ensure that the Tukwila travel demand forecasting model can accurately reflect local traffic conditions, the Consultant will perform a model validation. This validation will include both static and sensitivity tests to understand how the model will perform under various conditions with the network changes and land use changes. Up to 12 sensitivity tests will be carried out using the PM peak period model. The Consultant will create AM peak hour, midday and weekend peak period models. Static validation will be performed for the AM, weekday midday and weekend models. The results of sensitivity testing and static validation efforts will be summarized in a technical memorandum. Task 3.3 Mixed Use Adiustments The Consultant will discuss whether the updated travel demand model should include adjustments to trips generated in the Tukwila Urban Center and sections of the Tukwila International Boulevard corridor using a mixed use trip generation model with the City project manager. Unless the Consultant is given a clear approval from the City project manager, this adjustment will not be used in the travel demand model update. Task 3.4 2030 Network Improvements Initially, the model will include the funded improvements as the No Action network. 4 Task 3.5 2030 Baseline Travel Demand Model and Levels of Service Once network improvements to the Tukwila travel demand model are made and the land use data are updated to 2030, the Consultant will create the following 2030 models: AM peak, PM peak, weekday midday peak and weekend peak periods. These models will be used to project 2030 baseline vehicle volumes for the peak hour during each of the four periods. For forecasting weekend travel demand, the Consultant will create a spreadsheet based model using the midday travel demand model. The Consultant will post process the model link and turning volumes to calculate 2030 baseline levels of service as was done for the existing condition analysis. The Consultant will calculate 2030 intersection level of service using Synchro. The vehicle speeds in each corridor will be estimated with Synchro and SimTraffic. For the Tukwila Urban Center area, the Consultant will evaluate 2030 traffic operation using SimTraffic. The Consultant will obtain corridor levels of service using the HCM 2000 method. Task 3.6 Identification of Issues Based on the results of the Baseline demand forecasts and operations analysis, the consultant will work with the City project manager to identify the 2030 transportation issues that need to be addressed, considering the transportation related goals and objectives set forth in the City's Comprehensive Plan. The Consultant will identify potential solutions to these issues in Task 6. Task 3.7 Modeline Renort The consultant will prepare a memo summarizing efforts to update the 2030 Tukwila travel demand forecasting model and traffic operational analysis results. This report will also summarize the potential transportation problems identified through the analysis. Portions of the report will be attached to the final report as an appendix. Task 4. Concurrency Model Update In addition to the 2030 travel demand forecasting model, the Consultant will update the 2014 concurrency model to 2015 conditions. This model will be used to analyze concurrency conditions. Using land use information obtained in Task 3, the Consultant will create a PM peak hour model. The Consultant will update the 2014 operational model to 2015 to calculate levels of service to evaluate whether the concurrency standards can be met in 2015. The Consultant will prepare the 2015 concurrency report. If there are locations where the levels of service cannot meet the existing standard, the consultant will identify needed improvements. Any recommended facility improvements in this analysis will be included in the improvements described in Task 6. Task 5. Financial Analysis The consultant and the City will jointly work to develop a financial plan. The City will provide estimates of historical and anticipated transportation expenditures City -wide and specifically in the Tukwila Urban Center. The consultant and the City will develop a list of the potential future funding sources, estimate amounts likely to be available and identify projects that would be eligible for each funding source. The transportation improvements discussed in Tasks 7 and 8 will be evaluated from a point of the financial feasibility. 5 55 56 The consultant will prepare a memo summarizing the financial analyses, and recommendations for changing City's policies and projects in the Street Concept Plan. Task 6. Initial Identification of Transportation Facility Improvements and Sensitivity Analysis Using the results of Task 3 to indentify transportation issues with the 2030 Baseline forecasts, traffic operational analyses, and pedestrian and bike LOS analysis, the Consultant will propose an initial list of the transportation facility improvements that the City would need to meet the LOS standards for all modes of transportation. (The pedestrian and bicycle LOS analysis will be carried out under the EETP grant.) The Consultant will prepare planning level cost estimates for each of the initial improvement projects. The cost estimate will be done without any detailed engineering analyses and costs will be provided in ranges. The Consultant will initially perform three network concept analyses to demonstrate the effectiveness of the initial improvement projects with regard to auto, pedestrian and bike modes. The improvements will be grouped in three network concepts for the three modes. Using the 2030 PM peak hour model, the Consultant will run the model with the modified networks. Using various display tools such as difference plots, demand to capacity graphics, and select link assignment runs, the Consultant will prioritize the initial improvement project list based on such criteria as availability of street right -of -way, impacts on properties, cost, community support and environmental impacts. In order to further refine the network improvements, the Consultant will perform 10 individual network link sensitivity runs to optimize the improvement projects. The Consultant may hold a workshop with City staff to show the effectiveness of the initially proposed improvements and changes to be made in the list. The Consultant and the City staff will jointly develop an initial list of preliminary transportation facility improvements that will be included the Street Concept Plan. Task 7. Initial Street Concept Plan The Consultant will draw the facility improvements identified in Task 7 on aerial photos using an appropriate scale (e.g.1" to 200 feet) for each of the improvement concepts in the Tukwila Urban Center (TUC) and the areas outside the TUC. The drawings will show how widening of the roadway and/or changes to the intersection can be accomplished within the existing right -of- way. They will also show any proposed pedestrian and bicycle improvements. These drawings will show planning -level right -of -way needs to implement the proposed improvements. The Consultant will show a typical cross section of each of the proposed improvements with the number of lanes, median if proposed, curbs, sidewalks and planning strips, and bike lanes if proposed or will reference a typical cross section in subarea plans if they exist. The Consultant and the City project manager will jointly evaluate the feasibility of each improvement project. The Consultant will update the planning -level cost estimated prepared in Task 7 including construction and right -of -way cost estimates. Task 8. Refinement of the initial Transportation Facility Improvements Based on the financial feasibility analysis in Task 6 and model sensitivity runs in Task 7 and the feasibility evaluation and refined cost estimates in Task 8, the Consultant and City staff will jointly refine the list of the transportation facility improvements in Tasks 7 and 8. The Consultant will make further adjustments to the cost estimates and refine the TUC Street Concept Plan drawings if necessary. Through this process, the City may recommend changes to the LOS standards. The City staff and the Consultant will jointly create a final set of the transportation facility improvements for 2030 to be included in the Transportation Element. Using the final set of the improvements in the Street Concept Plan, the Consultant will re- calculate intersection and corridor LOS. The final project lists will be evaluated for the inclusion in the City's future Capital Facility Plan. Task 9. Transportation Element Policy Review The Consultant and City staff will review the existing transportation policies in the Transportation Element. The Consultant will offer its comments on the existing transportation policies. City staff will be responsible for revising the existing transportation policies and proposing new policies. Task 10. Transportation Impact Fee Program Review Early in the planning process, the City project manager will provide all documents including spreadsheets, data sheets, memos and reports that have been used to calculate the current impact fees to the Consultant. The Consultant will review the documents. The Consultant will review the information that was used to prepare the impact fees. The purpose of the review is for the Consultant to gain thorough understanding of the work that was done to create the impact fee program as the existing program was carried out jointly by multiple consultants and City staff. The Consultant will meet with the City project manager to discuss the impact fee program in detail and clarify any outstanding questions. Task 11. Draft and Final Reports The Consultant will prepare a draft and final report that will be suitable as the appendix to the Transportation Element of the Comprehensive Plan and a draft and final Street Concept Plan report. These reports will contain maps, figures and drawings identifying existing and future transportation infrastructure needs within the City. These maps will cover roadway, transit, and bicycle /pedestrian facilities. Subconsulting Parts of Task 5 and Task 10 will be done by Henderson Young, a subconsultant to Fehr and Peers. The main tasks to be performed by Henderson Young will be the financial analysis in 7 57 58 Task 5. Fehr Peers and Henderson Young will work together to conduct the impact fee analysis and update the impact fee schedule in Task 10. KPG will work as a sub consultant to Fehr Peers to prepare cost estimate tasks in Tasks 7, 8 and 9. Optional Task A. Calculate Pedestrian and Bike Levels of Service The Consultant will work with the City project manager to establish pedestrian and bike analysis corridors on the City arterial network. The Consultant will identify the existing pedestrian and bike facilities. The Consultant will review the pedestrian and bike data and need analysis in the Walk 'n Roll Plan and make a list of possible actions that should be included in the Transportation Element. Combining the previous steps, the Consultant will calculate 2030 levels of service for the pedestrian and bike corridors. The LOS analysis will be based on the current methods such as those described in NCHRP report 616 or the updated 2010 Highway Capacity Manual. The Consultant will have a workshop with City public works and planning staff to review the results to the pedestrian and bike corridor LOS analyses. The City may want to set initial level of service standards for pedestrian and bike modes. The Consultant will test potential pedestrian and bike improvements to meet the initial LOS standards. The City staff and the Consultant will discuss the feasibility of the improvements in Tasks 7 through 9. The Consultant will prepare a draft memorandum summarizing the data and methods used to calculate pedestrian and bike LOS along with the results of the analysis. Optional Task B. Transportation Impact Fee Program Update The Consultant will update the impact fee rates using the same methodology as the City had used, with the updated project lists in the Street Concept Plan in Task 9 and travel characteristics with the update modeling information generated in Tasks 3, 7 and 9. If changes in current law require modification to the impact fee methodology, the Consultant will discuss with the City project manager and make some recommendations for change, as needed. The Consultant will prepare a free standing report summarizing the information used to update impact fees. 1 2 Transportation Existing Data Collection and Analysis 3 Tukwila Travel Demand Forecasting Model Update 4 5 Financial Analysis 6 Initial Identification of Transportation Facility Improvements and Sensitivity Analysis 7 Initial Street Concept Plan for Tukwila Urban Center (TUC) 8 Refinement of the initial Transportation Facility Improvements 9 Transportation Element Policy Review 10 11 Optional Task Optional Task Project Management Exhibit B Budget Concurrency Modeling Update Transportation Impact Fees Program Review Draft and Final Reports Direct Cost Total Calculate Pedestrian and Bike Levels of Service Transportation Impact Fee Program Update $23,675 $25,345 $40,250 $25,790 $23,720 $44, 906 $36,525 $27,184 $7,500 $16,215 $32,070 $5,300 $308,479 59 60 November 25, 2009 Dear Mayor Haggerton: STATE OF WASHINGTON DEPARTMENT OF COMMERCE 128 l0'h Avenue SW PO Box 42525 a Olympia, Washington 98504 -2525 (360) 725 -4000 The Honorable Jim Haggerton Mayor of Tukwila 6300 Southcenter Boulevard, Suite 100 Tukwila, Washington 98188 RE: Energy Efficiency through Transportation Planning grant award I am pleased to inform you that City of Tukwila was selected by The Washington State Department of Commerce for grant funding through the Energy Efficiency through Transportation Planning (EETP) grant program. Your grant in amount of $69,500 is awarded through Growth Management Services to develop bicycle and pedestrian level of service standards which will be incoporated into development review standards and public improvement plans. This funding is available through April of 2012. This grant is a sub -grant of the Energy Efficiency and Conservation Block Grant (EECBG) program, which was funded through the U.S. Department of Energy and American Recovery and Reinvestment Act (ARRA). You were among 34 applicants requesting over $2.6 million in grant funding. Growth Management Services could fund only a small portion of the proposals with the $770,000 available. The evaluation team selected eight projects throughout the state that best align with the goals and eligibility requirements of the grant funding program. A summary of the funded projects is available on our Web site at www.commerce.wa.gov /recovery. Anne Fritzel from our office will contact you this month to discuss the terms of the grant, ARRA contracting and reporting requirements, and any refinements to your scope of work. You can contact her by phone at 360.725.3064 or by email at annefritzel @commerce.wa.gov. Congratulations on your successful proposal, and we look forward to working with you. Sincerely, Leonard Bauer, AICP Managing Director Growth Management Services cc: Cyndy Knighton, Senior Engineer, City of Tukwila TRANSPORTATION COMMITTEE **TUESDAY MEETING DUE TO HOLIDAY Meeting Minutes January 19, 2010 5:00 p.m. Conference Room 1 City of Tukwila Transportation Committee PRESENT Councilmembers: Verna Seal, Chair; Joan Hernandez and De' Sean Quinn Staff: Bob Giberson, Robin Tischmak, Cyndy Knighton, Stan Anderson, Gail Labanara, Jack Pace, Nora Gierloff, Shawn Hunstock, Steve Lancaster and Kimberly Matej CALL TO ORDER: The meeting was called to order at 5:03 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Transportation Element to Comprehensive Plan Staff is seeking full Council approval to enter into an agreement with Fehr Peers (formerly known as Mirai Associates) in the amount of $308,479 for transportation modeling services as required for updating of the transportation element of the City's Comprehensive Plan. The Comprehensive Plan update is required to be completed by 2011. Fehr Peers has provided traffic modeling and concurrency services for the City since 2002. They are familiar with the City and its traffic functions. The work provided in the agreement includes but is not limited to: transportation data collection and analysis; forecasting model update; concurrency update; impact fees review; initial street concept plan; transportation facility improvements and the transportation element policy review. Staff noted that City has been selected as a grant recipient for funding through the Washington State Department of Commerce for Option Task A: Calculate Pedestrian and Bike Levels of Service, as discussed on page 13 of the Committee agenda packet. However, funds have not yet been distributed to the Department of Commerce via the appropriate federal government agency. Once the award is ready to process, staff will return to Committee with additional information. This project was one of eight chosen state wide, and the award amount is $69,500. UNANIMOUS APPROVAL. FORWARD TO JANUARY 25 COW FOR DISCUSSION. B. Tukwila Transit Center and Andover Park West Design Report and Siting Decision In order to move forward with a completed Design Report for the Tukwila Transit Center and Andover Park West, staff is seeking hill Council direction on a siting decision for the northbound transit stop. Completion of this report has been delayed for almost two years due to pending litigation which is no longer in question. Staff provided a brief overview of the report and its siting suggestions in consideration of pedestrian friendliness, functionality and urban appeal. In conclusion, staff recommends that Council consider the Farside Concept siting option for the north transit stop, as it best meets the needs of pedestrians, transit users and vehicular traffic. King County Metro Transit Service is also in favor of the Farside Concept siting. Currently, complete funding is not available for this project. Staff will continue to seek grant opportunities, and is hopeful that a new federal initiative may offer opportunities for funding. SUPPORTIVE OF STAFF RECOMMENDATION (FARSIDE CONCEPT). FORWARD TO FEBRUARY 8 COW FOR DISCUSSION. 61