HomeMy WebLinkAboutSpecial 2004-09-13 Item 3B - Final Acceptance - Sewer Lift Station #12 Pump Upgrade / Generator Project by Gary Harper Construction for $217,726.67 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
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I CAS NUMBER: 04-129 I ORIGINAL AGENDA DATE: SEPTEMBER 13, 2004
AGENDA ITEM TITLE Accept as Complete Sewer Lift Station No. 12 Pump Upgrade and Generator and
release retainage.
CATEGORY Dircussion Motion Resolution Ordinance Bid Award Public Heaving Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 9/ 13/04
ISPONSOR Council Mayor Actin Svcs DCD Finance Fire Legal PevR Police PW
SPONSOR'S Gary Harper Construction, Inc. completed the pump upgrade on June 14, 2004. This
SUMMARY project included new pumps and motors, back up power generator and an improved
waterproof coating system for Sewer Lift Station No. 12 (located in the Key Bank parking
lot near the mall). The final cost after ten change orders and underruns came to
$217,726.67.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planting Comm.
DATE: 9/8/04
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept project as complete and authorize release of retainage.
CoMMrrrEE Forward to Council for approval
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$217,726.67 $259,779.50
Fund Source: 403.02 Sewer Fund
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
9/13/04
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1 MTG. DATE ATTACHMENTS
1 9/13/04 Information Memo dated August 30, 2004 with Change Order Log
I Notice of Completion of Public Works Contract 04 -022 1
Utilities Committee Meeting Minutes from September 8, 2004 j
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INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo~TC~
Date: August 30, 2004
Subject: Lift Station No. 12 Pump Upgrade and Generator
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$10,005.82.
BACKGROUNd.
The Notice to Proceed for Contract No. 04-022 with Gary Harper Construction, Inc., of
Redmond, Washington, was issued on April 22, 2004, for the construction of Project No.
97-SW03. The project included new pumps and motors, electrical controls, back up power
generator and an improved waterproof coating system in the dry well and wet well.
This contract was substantially completed on June 14, 2004. There were ten change orders
during construction (detailed on attached log) and two bid items were undermn by $27,853.91.
Closeout paperwork has been completed and verified, and the project is now ready for final
acceptance.
The contract cost is summarized as follows:
Contract Award Amount ~ 214,880.00
Change Orders 13,090.34
Underruns (27,853.91)
Sales Tax 17,610.24
Total Amount Paid (incl. retainage) $ 217,726.67
ACTION TAKEN
The fmal payment has been issued, final records are being prepared, and this acceptance will
formalize the closeout of this project.
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage, subject to the standard
claim and lien release procedures.
BG:ad
attachments: Change Order Log
Notice of Completion of Public Works Contract
Lift Station No. 12 Pump Upgrade and Generator
A S~ate of Washington
Department of Revenue
PO Box 47474
~'~'~'~ Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 601 606 620
Date 8/18/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Assigned To
City of Tukwila
6200 Southeenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Sewage Lift Station No. 12 Pump Upgrade & Generator 97-SW03 04-022
Contractor's Name Telephone Number
Gary Harper Construction, Inc. 425-883-3837
Contractor's Address
10621 169th Ave. NE, Redmond, WA 98052
Date Work Commenced Date Work Completed Date Work Accepted
4/14/04 6/21/04
Surety or Bonding Company
Western Surety Company (Bond No. 929324582)
Agent's Address
Bratmd Middleton, P.O. Box 2940, Tacoma, WA 98401
Contract Amount $ 214,880.00
Additions $ + 13,090.34 Liquidated Damages $ 0.00
Reductions $- 27,853.91
Sub-Total $ 200,116.43 Amount Disbursed $ 207,720.85
Amount of Sales Tax Paid at 8.8 % $ 17,610.24 Amount Retained $ 10,005.82
(If various rates apply, please send a breakdown.)
TOTAL $ 217,726.67 TOTAL $ 217~726.67
Comments: Signature
Type or PrintName Diane Jaber
Finance Approval ~ ' ' , Phone Number 206-433-1871
The Disbursing Officer must complete and mail THliEE copies of this notice to the Department of Revenue, '
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TRY) users please call (800) 45 D7985. You may also access tax information on our Interact home page at http://dor.wa.gov.
REV 31 0020e (6-27-01)
Utilities Committee
September 8, 2004
Present: Para Carter, Chair; Para Linder, Dennis Robertson
Jim Morrow, Frank ]:riarte,: Ryan Larson, Mike Cusick, .Jill
Hosqueda, Bob Giberson, Gall Labanara, Pat Brodin, Lucy
Lauterbach; ]onatha~ Hagar, Dan Dolan, Rick Dronen - Level 3
Communications
1. Asset Analytics Contract David Lumen's contract with the City
expired. A new contract has been drafted and has an attached work program
of tasks to be done. A revised statement was passed out, with a clarification
that City crews have been trained and are able to work on fiber optic
systems. Pam L wanted to be clear that any work City crews do on fiber
optic takes away from their already-crowded work schedules. Dennis asked
who is on the Connectivity Committee. He wanted included in the memo
when this goes to Council what this authorizes and also a list of deliverables
in the midpoint, perhaps including the alternatives being considered.
Recommend Contract to COW if possibler or 9/20 Reqular I~leetinq
for approval.
2. Franchise Level 3 Communications Level 3 is a national and
international provider of high tech computer and telecommunications
service. They wish to serve a major customer in the north end of the City.
They want to install 8, 11/4.'~ conduits from S. Norfolk Street through boring
along the street. Their lines will enable other telecom providers to use their
lines to serve the business community. Just as was done in the late 90's
when many telecom companies were going through the City,,no problems
are expected. Dennis asked if there were any reasons the City would not
want this to go through, and staff answered there were not. They said they
are public rights of way to benefit the public, including telecom providers.
Recommend franchise approval to COW if possible~ or 9/20 Reqular
t4eetinq if not.
3, Lift Station 1:2 Upqrade Coml~letion This pump station near Strander
and Andover Park West had a major upgrade this spring and summer. The
project had ten change orders, but some cost more and others cost less,
with the final tally an underrun of over $14,000. Everyone was pleased with
how the project turned out. Accept pro,~ect and release retainaqe for
Pump 12 Upqrade pro~ect on consent aqenda of a Reqular Heetincl.