HomeMy WebLinkAboutReg 2004-08-16 Item 4E - Final Acceptance - Foster Golf Course Clubhouse, Pro Shop and Restaurant by Wade Perrow Construction for $3,691,788.98 COUNCIL AGENDA SYNOPSIS
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U. p ITEM INFORMATION 1
CAS NUMBER: 04-118 ORIGINAL AGENDA DATE: 8/16/04
AGENDA ITEM TITLE Foster Golf Links Clubhouse Construction Project Proiect Completion and
Acceptance
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date At Date Mtg Date
SPONSOR Council Ma
Adm Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S Wade Perrow Construction has completed the Clubhouse Construction Project and
SUMMARY fulfilled their contract obligations. As part of the project close out process, the City
Council needs to accept the Project as Completion and authorize the Retainage to be
Released.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: August 10, 2004
RECOMMENDATIONS:
SPONSOR /ADMIN. Proiect Completion and Acceptance and Retainaqe to be Released.
Cori PEE Same as Sponsor
ICOST IMPACT FUND SOURCE!
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$169,659.42 $169,659.42
Fund Source: 411.00.594.760.62.19
Comments: The $169,659.42 had been earned but this 5% retained as part of the Public Works
project process. The Clubhouse Construction Project is complete and the rentention ready to be
released.
1 MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
8/1&/04 Memoradum August Il 2004 from Rick Still
Notice Of Completion Of Public Works Contract Standard Form
CAP minutes dated 8/10/04
MEMORANDUM
TO: Mayor Steve Mullet
Members of the City Council
FROM: Rick Still, Assistant Director of Parks and Recreation
DATE: August 11, 2004
SUBJECT: Additional Information Requested Regarding:
Foster Golf Links Clubhouse Construction Project
Project
Number 89-BG09-GOLF 03-03, Contract No. 03-110
Prol eot Completion and Acceptance
BACKGROUND:
The attached August 4, 2004 Memorandum discusses the Project Completion and Acceptance for the
Foster Golf Links Clubhouse Construction Project. The Community Affairs and Parks Committee
requested that additional information be provided to clarify any issues regarding additional work
performed as part of this and the overall Golf Course improvements project.
This information is for the Scope of Work in the bid documents and the items mended by Change
Order. This is not a detailed listing for all of the golf course projects. However, a more detailed
description of Wade Perrow Construction's Contract is as follows:
~ Contract ~
T~I w/WSST_ $3,~
~ ~ncy '~ ~
Original Project Amount $3.34g,244.80
City Council Authorized Increase in Contingency
Kitchen Equipment I 300,000.00 Reimbursed by Concessionaire
Water Feature I 100,835.84 Transferred from Golf Coume Improvement Project
Contingency Amendment Total 400,835.84
IAmendedContingencyTM I $ 705,312'641
Change Orders wNVSST $594,688.40
Change Orders $52,332.58 -
Total Change Orders wNVSST $647,020.98
WPC Final Project Amount $3,691,788,98
* Funds available for project scope not in WPC's contract, i.e. Underground Storage Tank Issue.
DISCUSSION:
The numbers above include 18 Change Orders increasing the contract length by 45 days and the
contract amount by $594,688.24. There are over 50 items revised by Change Order, most notably: the
Kitchen Equipment, both Water Features, and the s~wer, line replacement. It does not include the
underground storage tank removal and restoration projects, which were corrected by various smaller
specialty contracts.
RECOMEiENDATIOBI:
Staff recommends that thc City Council accept the Foster Golf Links Clubhouse Construction Project
as complete and authorize release of 5% retainage ($169,659.42), subject to standard claim and lien
release procedures.
cc: City Administrator
Director o~Parks & Recreation
Owner's Representative - File
A State of Washington
Department of Revenue
PO Box 47474
JREVENIJE Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 602 233 923
Date 7/20/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Assigned To
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of,Contract Contract Number
Foster Golf Links Clubhouse Project #89-BG09-GOLF 03-02 03-110
Contractor's Name
Telephone Number
Wade Perrow Construction LLC 253-851-9309
Contractor's Address
PO Box 1728, Gig Harbor, Wa 98335
Date Work Commenced Date Work Completed Date Work Accepted
!6/30/03 6/30/04
Surety or Bonding Company
Safeeo Insurance Company of America (Western Region Surety Office)
Agent's Address
Rainier Blvd, 1st Floor, 4854 154th PI NE, Redmond, Wa 98052
Contract Amount $ 2,798,500.00
Additions $ + 601,667.40 Liquidated Damages $
Reductions $ - 6,979.00
Sub-Total' $ 3,393,188.40 Amount Disbursed $ 3,522,129.56
Amount 6f Sales Tax Paid at 8.8 % $ 298,600.58 Amount Retained $ 169,659.42
(If various rates apply, please send a breakdown.)
TOTAL $ 3,691,788.98 TOTAL $ 3,691,788.98
Comments: Signature
Type or Print Name Diane Jaber
Finance Approval: ,"~ .N~ , Phone Number 206-433-187I
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TTY) users please call (800) 451 ~7985. You may also access tax information on our Intemet home page at http://dor.wa.gov.
REV 31 0020e (6-27-01)
Community and Parks
August 10, 2004
Present: Pam Linder, Chair; Joe Duffle, Dave Fenton
Rick Still, Steve Lancaster, Lucy Lanterbach
1. Proiect Completion and Acceptance. The Foster Golf Course Clubhouse, Pro Shop and
Restaurant Construction has been completed. There were two authorized change orders (budget
transfers from other portions of the project) in the Wade Perrow Construction (WPC) contract
that exceeded the original 10% contingency: one was for kitchen equipment and the other for the
water feature. The Committee had approved those items at the time they were discovered. The
Committee asked about the old fuel tank and the sewer line that had to be replaced. Rick said the
sewer line replacement is included in WPC's contract and the underground storage tank was
removed under a different contract, Landau Associates. The recommended City Council action
will close the books for Wade Perrow's contract for constructing the Clubhouse, Pro shop and
Restaurant. Recommend contract completion and release of retainage to Regular Meeting.
2. Second Quarter Report. Para asked Steve about the new consultant working on TVS. Steve
said he would introduce Lisa Verner to the Council in the next several weeks. She has been very
good already. Para also asked about DCD having no activity on several items in the Permit
Coordination, and Steve explained that staffwas working on ordinances that have been brought
to Council. The work items can be done at any time in the year, he said, and will be done in the
future. Para also asked Rick about the ?arks report promised to the Committee. Information:
3. Development Steve said there are two concurrent activities at the Lewis and Clark site.
Sendant is hawng a pre-apphcat~on on thetr ear readiness/maintenance shop and car wash they'll
have where the bowling alley is. At the same time, a church wants to use the space for their
worship. Dave had heard the church has permission from Cendant to be there for 6 months.
Information.
Committee chair approval