HomeMy WebLinkAboutReg 2004-08-02 Item 6 - Resolution - Declare Emergency Due to Erosion Damages to Public Property J %LA. k,
COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 04-110 1 ORIGINAL AGENDA DATE: AUGUST 2, 2004
AGENDA ITEM TITLE Resolution declaring an emergency in response to erosion damage on
42 Ave 5 Bridge (near the Tukwila Community Center).
CATEGORY Discussion Motion Resolution Ordinance BidAward Public Hearing Other
Mtg Date Mtg Date Mtg Dale 8/2/04 Mtg Date Mtg Date Mtg Date Mg Date
SPONSOR Council Mayor
Adm Svcs DCD Finance Fire Legal PdrR Police PW
SPONSOR'S On July 27, staff discovered that a significant amount of roadway and bridge foundation
SUMMARY support soils had been eroded and require immediate repair on the 42 Ave S bridge. This
resolution will declare an emergency and allow staff to immediately enter into a construction
contract per RCW 39.04.280.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE:
RECOMMENDATIONS: Approve resolution.
SPoNsoR /ADMIN. Approve resolution.
COMMITTEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Estimate $50,000.00
Fund Source: Fund 104.01 Bridges
Comments: Funds are available in the 2004 Annual Bridge Inspections (pg. 33 2004 CIP)
MTG. RECORD OF COUNCIL ACTION
MTG. ATTACHMENTS
8/2/04 Information Memo with pictures
Resolution
RCW 39.04.280 Competitive bidding requirements exemptions
Letter from Sargent Engineers (Bridge Inspectors)
h:\ pubworks \users\gail \gail\cas\resolution emergency 42 8- 2- 04.doc
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo/--q~
Date: July 28, 2004
Subject: Emergency Declaration Resolution
42"a Avenue South Bridge Erosion
ISSUE
On July 27, 2004, staff discovered that a significant amount of roadway and bridge foundation
suppor~ soils had been eroded sometime in the recent past and require immediate repair to
prevent loss of roadway and structure.
BACKGROUNd.
Sargent Engineers visited the site on July 27 and has developed a simple yet effective repair
plan (letter attached). Staff will immediately go out to secure a solid bid to perform this work
at a reasonable cost and as quickly as possible. The attached resolution has been drafted to
allow staff to immediately enter into a construction contract and complete the repair work
expeditiously and at the best price and quality possible.
RECOMMENDATION
By City Council resolution, approve emergency declaration and authorize Public Works to
immediately repair the erosion damage by construction contract exempt from competitive
bidding.
attachments: Draf~ Resolution
RCW 39.04.280
Sargent Engineers' letter
Photos
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1908
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO
DAMAGES TO PUBLIC PROPERTY DUE TO EROSION, WHICH
J OCCURRED AT THE NORTHWEST CORNER OF THE 42ND AVENUE
v' SOUTH BRIDGE APPROACH.
WHEREAS, it has been determined that significant erosion has occurred at the
northwest corner of the 42nd Avenue South bridge approach; and
WHEREAS, the erosion has resulted in significant loss of roadway and structural
support; and
V WHEREAS, the repairs to the roadway and bridge abutment are required
immediately; and
WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive
bidding exemptions; and
WHEREAS, the Mayor of Tukwila has declared an emergency in order to allow
t City forces to respond with appropriate resources to restore damages and prevent
further impacts to public and private property; and
t WHEREAS, the City Council wishes to provide their suppport and endorsement of
Y the Mayor in his action to declare an emergency and for the City's efforts to respond to
the emergency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
A WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency discovered
on July 27, 2004, due to damage which occurred at the northwest corner of the 42nd
Avenue South bridge approach, brought about by erosion; and the need for protective
actions; and hereby authorizes City forces to respond in the manner which is most
effective and expedient, without regard for the procedures and formalities which
s would otherwise govern the assignment of duties, procurement of materials, and
i f contracting of services. This situation is an emergency as defined in RCW 39.04.280(3).
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKW ILA, WASHINGTON,
at a Regular Meeting thereof this day of 2004.
ATTEST /AUTHENTICATED:
Jim Haggerton, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
fi
Filed with the City Clerk
Passed by the City Council:
a Office of the City Attorney Resolution Number:
Erosion 7/29/04 1 Of 1
Public Works 39.04.250
Effective date~1992 e 223: See noto following RCW 39.76.011. bidding requirements. The purpose of this section is to
Waiver of rights, construction--Application--1992 c 223: See supplement and not to limit the current powers of any
RCW 39.04.900 and 39.04.901. municipality to provide exemptions from competitive bidding
requirements.
39.04.260 Private construction performed pursuant (1) Competitive bidding requirements may be waived by
to contract for rental, lease, or purchase by state--Must the governing body of the municipality for:
comply with prevailing wage law. Any work, construction, (a) Purchases that are clearly and legitimately limited to
alteration, repair, or improvement, other than ordinary a single source of supply;
maintenance, that the state or a municipality causes to be (b) Purchases involving speeinl facilities or market
performed by a private party through a contract to rent, conditions;
lease, or purchase at least fifty percent of the project by one (c) Purchases in the event of an emergency;
or mom state agencies or municipalities shall comply with (d) Purchases of insurance or bonds; and
chapter 39.12 RCW. [1993 c 110 § 1.] · (e) Public works in the event of an emergency.
Application--1993 e 110: "Section 1 of this act shall not apply to (2)(a) The waiver of competitive bidding requirements
any project for which a call for competitive bids was made before July 25, under subsection (1) of this section may be by resolution or
1993." [1993 c 110 § 2.] by the terms of written policies adopted by the municipality,
at the option of the governing body of the municipality. If
39.04.270 Electronic data processing and the governing body elects to waive competitive bidding
telecommuncafions systems--Municipalities--Acquisition requirements by the terms of written policies adopted by the
method---Competitive negotiation--Findings, intent. (1) municipality, immediately after the award of any contract,
The legislature finds that the unique aspects of electronic the contract and the factual basis for the exception must be
data processing and telecommunications systems and the recorded and open to public inspection.
importance of these systems for effective administration If a resolution is adopted by a governing body to waive
warrant separate acquisition authority for electronic data competitive bidding requirements under (b) of this subsec-
processing and telecommunication systems. It is the intent tion, the resolution must recite the factual basis for the
of the legislature that municipalities utilize an acquisition exception. This subsection (2)(a) does not apply in the event
method for electronic data processing and telecommunication of an emergency.
systems that is both competitive and compatible with the' (b) If an emergency exists, the person or persons
needs of the municipalities. . designated by the governing body of the municipality to act
(2) A municipality may acquire electronic data process- in the event of an emergency may declare an emergency
ing or telecommunication equipment, software, or services situation exists, waive competitive bidding requirements, and
through competitive negotiation rather than through cornpeti- award all necessary contracts on behalf of the municipality
tire bidding, to address the emergency situation. If a contract is awarded
(3) "Competitive negotiation," for the purposes of this without competitive bidding due to an emergency, a written
section, shall include, as a minimum, the following require- finding of the existence of an emergency must be made by
merits: the governing body or its designee and duly entered of
(a) A request for proposal shall be prepared and record no later than two weeks following the award of the
submitted to an adequate number of qualified sources, as contract.
determined by the municipality in its discretion, to permit (3) For purposes of this section "lemergency" means
reasonable competition consistent with the requirements of unforeseen circumstances beyond the c6ntrol of the munini-
the procurement. Notice of the request for the proposal must pality that either: (a) Present a real, immediate threat to the
be published in a newspaper of general circulation in the proper performance of essential functions; or (b) will likely
municipality at least thirteen days before the last date upon result in material loss or damage to property, bodily injury,
which proposals will be received. The request for proposal or loss of life if immediate action is not taken. [1998 c 278
shall identify significant evaluation factors, including price, § 1.]
and their relative importance.
(b) The municipality shall provide reasonable procedures 39.04.290 Contracts for building engineering
for technical evaluation of the proposals received, identifica- systems. (I) A state agency or locai government may award
tion of qualified sources, and selection for awarding the contracts of any value for the design, fabrication, and
contract.
histaliation of building engineering systems by: (a) Using a
(c) The award shall be made to the qualified bidder competitive bidding process or request for proposals process
whose proposal is most advantageous to the municipality where bidders are required to provide f'mal specifications and
with price and other factors considered. The municipality a bid price'fur the design, fabrication, and installation of
may reject any and all proposals for good cause and request building engineering systems, with the final specifications
new proposals. [1996 c 257 § 1.] being appro9ed by an apprepdate design, engineering, and/or
public regulatory body; or Co) using a competitive bidding
39.04.280 Competitive bidding requirements-- process where bidders are required to provide final specifica-
Exemptions. This section provides uniform exemptions to tions for the final design, fabrication, and installation of
competitive bidding requirements utilized by municipalities building engineering systems as part of a larger project with
when awarding contracts for public works and contracts for the final specifications for the building engineering systems
purchases. The statutes governing a specific type of munici- portion of the project being approved by an appropriate
pality m~ty also include other exemptions from competitive
(2002 Ed.) [Title 39 RCW--page 9]
SARGENT
~a~gent Engineers, Inc.
32o~on,.L~Nw JUL 2 9 2004
Olympia, Washington 98502-9241
Tel 360 867.9284
Fax 360 867-9318 TU KW I LA
sargentongineem.com PUBLIC WORKS
July 28, 2004
Mr. Bob Giberson, P.E.
City of Tukwila Public Works
6300 Southcenter Boulevard, Ste. 100
Takwila, WA 98188-2544
RE: 42"d Avenue South Bridge No. TUK14 - Erosion at Northwest Wingwall
Project No.: A03134.00
Dear Mr. Giberson:
On July 27, 2004, Charles Mayhan, of Sargent Engineers, Inc., visited the subject bridge
site at the request of Robin Tiachtnak, City of Tukwila Public Works. The assignment was to
evaluate the eroded sinkhole at the west wingwall of the north abutment and suggest an
appropriate repair.
The erosion has produced a sinkhole under the approach guardrail behind the wingwall
and abutment bulkhead wall which has a near vertical face approximately under the roadway fog
line (outside lane line) and extends along the guardrail six to eight feet. There is some more
minor erosion adjacent to the north end of the sheet pile wall. This erosion appears to be long
term and primarily due to roadway runoff passing through the cracked asphalt just behind the
guardrail line. There is an eddy pool area at the current water surface, near the south end of the
sheet pile wall which may have caused some erosion near the wall, but since the early to mid
1990's was the last time a high water event of the necessary elevation to cause erosion at the
abutment it seems unlikely to be significant cause'of the sinkhole. The sinkhole was exposed
when the asphalt collapsed, possibly due to traffic impact to the gnardrail or traffic vibration.
The most immediate repair is to block the openings at the bases of the wingwall and the
abutment bulkhead wall and fill in the eroded area, possibly with a controlled density fill to make
future erosion less likely. For more long term, installing ~i catch basin and a curb along the
roadway, to direct the flow toward the catch basin, should eliminate the primary cause of the
erosion.
Mr. Bob Giberson, PE
Page 2
July 28, 2004
If you have any questions or comments please contact me at the phone number noted in
the return address.
Sincerely,
Sargent Engineers, Inc.
Charles E. Mayhan, P.E.
Senior Engineer
CEM