HomeMy WebLinkAboutReg 2004-06-07 Item 4C - Final Acceptance - Tukwila Community Center Rotunda Gutter Replacement by Ballard Sheet Metal Works for $31,203.84 COUNCIL AGENDA SYNOPSIS
....... ~---' ...... Initials ITEM NO.
, Meeting Date Prepared b~ Mayor's review Council review
6/07/04 TP ~ ~
CAS Number: 04-077 I Original Agenda Date: June 7, 2004
Agenda Item Title: Accept as complete Tukwila Community Center Rotunda Gutter Replacement Project
and release rctainage.
Original Sponsor: Council ~ldmin. Public Works
Timeline:
Sponsor's Summary: Ballard Sheet Metal Works began work on Contract No. 04-024 in March 2004 and
substanially completed the gutter replacement project by April 16, 2004. No change orders
were issued. The total contract amounted to $31,203.84 and $1,434.00 was withheld for
reta'mage.
Recommendations:
Sponsor: Accept project as complete and authorize release of retainage.
Committee: Forward to Consent Agenda of Regular Council.
Administration: Same as sponsor.
Cost Impact (if known): $31,203.84
Fund Source (if known): 303 Facilities
Meeting Date Action
6/07/04
Meeting Date Attachments
6/07/04 Information Memo dated Apri120, 2004
Notice of Completion of Public Works Contract 04-024
Transportation Committee Meeting Minutes from May 24, 2004
INFORMATION MEMO
To: Mayor Mullet
Prom: Public Works Director~
Date: April 20, 2004
Subject: Tukwila Community Center Rotunda Gutter Replacement
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$1,434.00.
BACKGROUND
The Notice to Proceed for Contract No. 04-024 with Ballard Sheet Metal Works, Inc., of
Seattle, Washington, was issued March 26, 2004, for the replacement work of Project No.
03-BG07 Tukwila Community Center Rotunda Gutter Replacement.
This contract was substantially completed on April 16, 2004.
No change order was issued during the contract.
The contract'cost is summarized as follows:
Contract Award Amount $ 28,680.00
Sales Tax Paid (8.8%) 2,523.84
Total Amount Paid (incl. retainage) $ 31,203.84
ACTION TAKEN
The f'mal payment has been issued, f'mal records are being prepared and this acceptance will
formalize the closeout of this project.
RECOMMENDATION
All work required under this contract has been completed. It is recommended that this contract
be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and
authorize the release of retainage, subject to the standard claim and lien release procedures.
attachment: Notice of Completion of Public Works Contract
EState of Washington
Department of Revenue
PO Box 47474
Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 600 135 028
Date 4/29/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
City of Tukwila ~
6200 Southcenter Blvd.
Tukwila, WA 98188
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Tukwila Community Center Rotunda Gutter Replacement 03-BG07 04-024
Contractor's Name Telephone Number
Ballard Sheet Metal Works, Inc. 206-784-0545
Contractor's Address
4763 Ballard Ave. NW, Seattle, WA 98107
Date Work Commenced Date Work Completed Date Work Accepted
3/26/04 4/16/04
Surety or Bending Company
Indemnity Company of California
~ Agent's Address
17780 Fitch, Suite 200, Irvine, CA 92614
Contract Amount $ 28,680.00
Additions $ + Liquidated Damages $
Reductions $ -
Sub-Total $ 28,680.00 ' Amount Disbursed $ 29,769.84
Amount of Sales Tax Paid at 8.8 % $ 2,523.84 Amount Retained $ 1,434.00
(If various rates apply, please send a breakdown.)
TOTAL ~ 31,203.84 TOTAL $ 31,203.84
Comments: Signature
Type or Print Name
Finance Approval ~,, Phone Number
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TTY) users please call (800) 451-7985. You may also access tax information on our Interact home page at http://dor.wa.gov.
REV 31 0020e (6-27-0l)
TransportatiOnMay 24, 2004C°nimittee DRAI:I
Present: Joan Hernandez, Chair; Pam Carter, Joe Duffle
Jim Morrow, Bob Giberson, Cyndy Knighton, Lucy Lauterbach
1. Tractor with Side Mount Flail Mower Bid Award A replacement tractor was scheduled to
be replaced this year. Bids were solicited, and have come in under the $74,000 budget. The
lowest bid was from Western Equipment Distributors for a base price of $55, 892.04. To that
figure an alternative bid item for replacement mower blades and a 5-year extended warranty will
add more, as will Washington State sales tax. Recommend bid award to June 7 Regular
Meeting.
2. Tractor with Boom Flail Mower This mower is special because unlike the side mount
mower, it has a boom that can be raised and lowered. This equipment also was bid, and several
bids were received. The lowest bid was from Sumner Tractor and Equipment with a bid of
$71,949. The budget is $89,000. Again, replacement mower blades and an extended warranty
will be added, as well as sales tax. Recommend bid award to June 7 Regular Meeting.
. Tukwila Community Center Rotunda Gutter Replacement When this project was bid,
allard Sheet Metal Works won the bid. They were an excellent contractor, finishing their work
promptly and without change orders, and doing a good job. Their final records are in, and staffis
ready to close the project out. Recommend prelect acceptance~ release of retainage to consent
agenda June 7.
4. Traffic Calming Cyndy has studied traffic calming in a previous job, and knows it is not a
panacea for the problems of speeding and too much traffic on local roads. Joan asked about a
petition the Council had gotten from Riverton citizens who are concemed about speeding and
traffic volumes on 37th and S. 130th. Cyndy said she would work with those residents. She said
it's important to get a consensus from many people in a neighborhood, rather than just a vocal
few people. Other cities have made the mistake of installing expensive traffic calming devices
that didn't work, and they had to remove them latar. Also, once a calming devise is put in, it's
important to check to see how it's working not just alter installation, but 6 months or a year after.
Jim M said the City could put in a temporary calming device before permanent installation.
Some cities have codified their traffic calming processes, but Tukwila does not want to do that.
Cyndy had a typical steps process for a traffic-calming program, and that seemed a reasonable
first step. Another step could be a proposal process for submitting petitions. Drawings in the
packet showed different types o f traffic calming. Information.
5. Six Year Transportation Improvement Program (2005-2010) This is the same program
the City does every year. It has no new programs in it, and it needs to be adopted by the end of
June. It is needed to allow project applications for grants, and though it is similar to the C1?, it
only has project planned in the next six years. Recommend adoption of TIP to COW and
Regular Meeting.
__ Committee chair approval