HomeMy WebLinkAboutReg 2004-06-07 Item 4D - Final Acceptance - South 134th Place Overlay & Drainage By SCI Infrastructure LLC for $518,368.90 J �vJI L A
COUNCIL AGENDA ,SYNOPSIS
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ITEM INFORMATION
CAS Number: 04-078 I Original Agenda Date: June 7, 2004
Agenda Item Title: Accept as Complete S 134'" Place Overlay Drainage Project and release retainage.
I Original Sponsor: Council Admin. Public Works
I Timeline:
Sponsor's Summary: SCI Infrastructure, LLC, completed the roadway and drainage project on November 19, 2003.
Increased quantities on several bid items amounted to $47,806.40. The total contract
amounted to $518,368.90.
Recommendations:
Sponsor: Accept project as complete and authorize release of retainage.
Committee: Forward to Consent Agenda of Regular Council.
Administration: Same as sponsor.
Cost Impact (if known): $518,368.90
I Fund Source (if known): 412 Surface Water 104.02 Commercial Streets
RECORD OF COUNCIL, ACTION
Meeting Date 1 Action
6/07/04 I
APPENDICES
Meeting Date I Attachments
6/07/04 Information Memo dated May 13, 2004
Notice of Completion of Public Works Contract 03 -106
Utilities Committee Meeting Minutes from May 18, 2004
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo,~rl'r)
Date: May 13, 2004
Subject: South 134t~ Place Overlay and Drainage Pro,|ect
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$25,918.44.
BACKGROUND
On May 19, 2003, the City entered into Contract No. 03-106 with SCI Infrastructure, LLC, of SeaTac,
Washington, for construction of Project No. 03-DR02 South 134z Place Overlay & Drainage. This
roadway and drainage project included replacement of five driveway culverts, completion of a high
flow bypass, roadway widening and overlay, and related work.
Construction began on June 23, 2003, and was substantially completed on November 19, 2003.
No change orders were issued during the contract. There were overruns in several of thc bid items
resulting in about a 10% project cost increase. The final contract cost is summarized as follows:
Contract Award Amount (without sales tax) $470,562.50
Increased Quantities 47,806.40
No Sales Tax (Rule 171) 0.00
Total Amount Paid (incl. retainage) $518,368.90
$25,918.44 in retainage has been withheld from the progress payments to SCI Infrastructure, LLC.
ACTION TAKEN
The final payment has been issued, final records are being prepared, and this acceptance will formalize
the close-out of this project.
RECOMMENDATION
All work required under this contract has been completed. It is recommended that this contract be
forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the
release of retainage, subject to the standard claim and lien release procedures.
RL:ad
attachment: Notice of Completion of Public Works Contract
~ State of Washington
Department of Revenue
/' P, EVENOE Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 602 094 857
Date 4/28/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Assigned To
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
South 134th Place Overlay & Drainage Project No. 03-DR02 03-106
Contractor's Name Telephone Number
SCI Infrastructure, LLC 206-242-0633
Contractor's Address
2825 South 154th Street, Seattle, WA 98188
Date Work Commenced Date Work Completed Date Work Accepted
6/23/03 11/19/03
Surety or Bonding Company
SAFECO Insurance Company of America
Agent's Address
Parker, Smith & Feek, Inc., 2233 112th Ave. NE, Bellevue, WA 98004
Contract Amount $ 470,562.50
Additions $ + 47,806.40 Liquidated Damages $
Reductions $ - 0.00
Sub-Total $ 518,368.90 Amount Disbursed $ 492,450.46
Amount of Sales Tax Paid at % $ 0.00 Amount Retained $ 25,918.44
(If various rates apply, please send a breakdownO
TOTAL $ 518,368.90 TOTAL $ 518,368.90
Comments: Signature
Type or Print Name
Finance Approval ~"~ Phone Number
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TTY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov.
REV 31 0020e (6-27-01)
Utilities Committee
May 18, 2004
Present: Pam Carter, Chair; Pam Linder, Dennis Robertson
Jim Morrow, Frank Iriar~e, Bob Giberson, Gall Labanara
1. South 134th Place Overlay & Drainage - Project Completion and Acceptance This project
included replacement of five driveway culverts, completion of a high flow bypass, and roadway
widerdng and overlay near Farwest Paint. Pictures were shown of the garbage that had to be cleared
out of the drainage pipes. Pam Carter found a transposition error that will be corrected.
Recommend move to Regular Consent Agenda with recommendation to accept project and
release retainage.
2. Exterior Painting of Community Center~ City Hall and Fire Station #53 - Project Completion
This project was approximately 99% completed, however the contractor did not finish and his
company no longer exists. Retainage will be absorbed by the City. Jim noted how painters and
roofers are notorious for incomplete work, especially when the City is required to take the lowest
bidder. We will be asking tougher questions on all references and would like to have a 12-month
contract with a reputable painter. Recommend move to Regular Consent Agenda with
recommendation to accept project.
3. Bow Lake Transfer Station Upgrade Project Pam Carter requested that this update be presented to
Committee. Frank stated that Bow Lake is one of the busiest transfer stations in the area due to self-
haulers, the mall and commercial customers. Bow Lake is over 30 years old and needs to be updated
to meet current demands and prepare the facility for waste export. King County proposes numerous
improvements including purchasing 5 acres'to expand the station to 17 acres and adding yardwaste
collection. This is in the early planning stages and design will not be completed until 2005. Discussion
included the Allied Waste suing King County and the proposed Harbor Island Intermodal Waste
Facility..Information.
Added:
· Connectivity Dennis presented his original memo on connectivity from 2/13 and a new memo on
risk calculations that will be given to Council also. He has determined that some estimates will
need to be reviewed and the business survey may need to be revised. Jim said that connectivity is a
total commitment once the bonds are issued. Information.
· Traffic Calming Jim let UC know the Transportation Committee will be presented with the log of
traffic issues citywide and some of the proposed solutions. Discussion included Council's response
to constituents and was told that RFAs are still used and Council can call PW and Jim to check the
status of any situation.
· Mural on Connection Box Pam Carter shared a picture from Santa Fe, NM that showed a
community program that painted murals on the large silver connection boxes. She also noted that
these convicted of graffiti are required to keep them clean.
· S 180th St Grade Separation Received the Washington State 2004 Project of the Year from the
American Public Works Association and the award was shown at committee. This is one of three
awards. This project also received the National Project of the Year.
.~, ~o .Committee Chair Approval