HomeMy WebLinkAboutReg 2004-06-07 Item 6A - Bid Award - Western Equipment Distributors for Tractor With Side Mount Flail Mower for $63,616.67OCOUNCIL AGENDA SYNOPSIS [
................... Initials ITEM NO.
Meeting Date Prepared by Mayor's review Council ]'eview
6/07/04 AS ~ ~3vvvx& ,_~ &~p
TEM: O TION
CAS Number: 04-080 I Original Agenda Date: June 7, 2004
Agenda Item Title: Bid Award for the Street Department's Tractor with Side Mount Flail Mower
Original Sponsor: Council Admin. Public Works
Timeline:
Sponsor's Summary: The replacement tractor was advertised on April 23, 2004. Four bids were received and the
lowest bid was $60,810.53 including WSST from Western Equipment Distributors. Additive
bid items for a set of replacement mower blades and an extended warranty are also
recommended for acceptance. The full purchase will be $63,616.67 with a budget of $74,000.
Recommendations:
Sponsor: Award bid to Western Equipment Distributors.
Committee: Forward to Regular Cofincil to award bid.
Administration: Same as Sponsor.
Cost Impact (if known): $63,616.67 (including WSST)
Fund Source (if known): 501 Equipment Rental (pg. 175 2004 Budget, Line 24)
OF ACTION
Meeting Date Action
6/07/04
Meeting Date Attachments
6/07/04 Information Memo dated May 20, 2004 (revised to include sales tax)
Transportation Committee Meeting Minutes from May 24, 2004
INFORMATION MEMO
To: Mayor Mullet
From: Public Works DirectoJ ,~
Date: May 20, 2004
Subject: Tractor with Side Mount Flail Mower
Bid Award
ISSUE
A replacement tractor with a side mount flail mower for the Street Department has been
competitively bid and authorization for purchase is required to proceed. This is one of two
different mowers to be purchased this year.
BACKGROUND
The purchase of a replacement tractor with side mount flail mower for the Street Department is
included in the capital purchase list for the Equipment Rental program in the 2004 Budget.
ISSUE ANALYSIS
The tractor was advertised on April 23, 2004 in the Seattle Times and Daily Journal of
Commerce. Four bids were received and opened on May 7, 2004. Bid results (with sales tax)
are as follows:
Vendor Base Price With ~ Budget Comments
Western Equipment Distributors $ 55,892.04 $ 60,810.53 $ 74,000 None
Simmer Tractor & Equipment 57,960.00 63,060.48
Sahlberg Equipment Company 61,450.00 66,857.60
Coastline Tractor 67,799.00 73,765.31
An alternative bid item for a four-wheel drive unit was not accepted. An additive bid item for
a set of replacement mower blades at $245.14 and an extended warranty bid at $2,561 have
also been evaluated and are recommended for acceptance.
The budget for the unit is $74,000 (line 24, page 175 of the 2004 Budget).
RECOMMENDATION
Award the purchase to Western Equipment Distributors for $63,616.67 (includes tractor for
$55,892.04, sales tax $4,918.49, mower blades $245.14 and $2,561.00 warranty).
cc: Maintenance Division
Transportation Conimittee
May 24, 2004 DRAFT
Present: Joan Hernandez, Chair; Para Carter, Joe Duffle
Jim Morrow, Bob Giberson, Cyndy Knighton, Lucy Lauterbach
1~'1 Tractor with Side Mount Flail MoWer Bid Award A replacement tractor was scheduled to
replaced this year. Bids were solicited, and have come in under the $74,000 budget. The
lowest bid was from Western Equipment Distributors for a base price of $55,892.04. To that
figure an alternative bid item for replacement mower blades and a 5-year extended warranty will
add more, as will Washington State sales tax. Recommend bid award to June 7 Regular
Meeting.
2. Tractor with Boom Flail Mower This mower is special because unlike the side mount
mower, it has a boom that can be raised and lowered. This equipment also was bid, and several
bids were received. The lowest bid was from Sumner Tractor and Equipment with a bid of
$71,949. The budget is $89,000. Again, replacement mower blades and an extended warranty
will be added, as well as sales tax. Recommend bid award to June 7 Regular Meeting.
3. Tukwila Community Center Rotunda Gutter Replacement When this project was bid,
Ballard Sheet Metal Works won the bid. They were an excellent contractor, finishing their work
promptly and without change orders, and doing a good job. Their final records are in, and staff is
ready to close the project out. Recommend proiect acceptance~ release of retainage to consent
agenda June 7.
4. Traffic Calming Cyndy has studied traffic calming in a previous job, and knows it is not a
panacea for the problems of speeding and too much traffic on local roads. Joan asked about a
petition the Council had gotten from Riverton citizens who are concerned about speeding and
traffic volumes on 37th and S. 130th. Cyndy said she would work with those residents. She said
it's important to get a consensus from many people in a neighborhood, rather than just a vocal
few people. Other cities have made the mistake of installing expensive traffic calming devices
that didn't work, and they had to remove them later. Also, once a calming devise is put in, it's
important to check to see how it's working not just after installation, but 6 months or a year after.
Jim M said the City could put in a temporary calming device before permanent installation.
Some cities have codified their traffic calming processes, but Tukwila does not want to do that.
Cyndy had a typical steps process for a traffic-calming program, and that seemed a reasonable
first step. Another step could be a proposal process for submitting petitions. Drawings in the
packet showed different types of traffic calming. Information.
5. Six Year Transportation Improvement Program (2005-2010) This is the same program
the City does every year. It has no new programs in it, and it needs to be adopted by the end of
June. It is needed to allow project applications for grants, and though it is similar to the CIP, it
only has project planned in the next six years. Recommend adoption of TIP to COW and
Regular Meeting.
__ Committee chair approval