HomeMy WebLinkAboutReg 2004-05-17 Item 6B - Resolution - Increase Petty Cash Fund for Fire Department COUNCIL AGENDA SYNOPSIS
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Meeting Date Prepared by Ma?o?s review Council review
5/17/04 ARD vk~.~, ~./f,/n~ f~
CAS Number: 04-069 I Original Agenda Date: 5/17/04
Agenda Item Title: Resolution increasing Petty Cash Fund for Fire Department
Original Sponsor: Council Admin. X
Timeline: Approve at May 17, 2004 Regular Meeting
Sponsor's Summary: Due to increased financial activity at the Fire station over the past two years, the petty cash
amount needs to be increased from $150 to $350.
Recommendations:
Sponsor:. Approve as submitted
Committee: Approved at May 3, 2004 meeting
Administration: Same as Sponsor
Cost Impact (if known): N/A
Fund Source (if known): N/A
Meeting Date Action
5/17/04
Attachments
5/17/04 Staff Report / Request April 8, 2004
Proposed Resolution increasing Petty Cash Funds
Safety minutes from May 3t2004 meeting
O T
ukwila Fire Department
InterOffice Memo
To: Alan Doerschel, Finance Director
From: Claris Flores, Assistant Chief Ops
Subject: Petty Cash
Date: 04/08/04
Please increase our petty cash amount to $350.00 from $200.00. The demands on the fund have
increased over the years and most of the time it cannot keep up. Thank you for your consideration
in this matter.
cc. Chief Olivas
1908
4 City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, INCREASING THE FIRE DEPARTMENT PETTY CASH FUND
2f LEVEL, AND REPEALING RESOLUTION NO. 1532.
4• WHEREAS, the Tukwila City Council previously established Change Funds and Petty
"s';T? Cash Fund levels, most recently by Resolution No. 1532; and
WHEREAS, there i need to increase the Petty ash Fund from $200.00 to $350.00 in the
s a ase tty
jib g;:' Fire Department for operational efficiency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
l 1 Finance Department 1 Water Fund 000 1 100.00 1
'`i..6
i".4.1 'Municipal Court I General Fund 000 1 150.00 I
1 Parks and Recreation 1 General Fund 000 I 300.00 I
#12- Golf Course !Foster Golf Course Fund 411 I 1,200.00
;y (or less as needed)
Section 2. The Petty Cash Fund levels are hereby set as follows:
7
Finance Department !General Fund 000 1 800.00
1 Police Investigation /Tukwila I General Fund 000 1 5,000.00
Fire Department I General Fund 000 1 350.00
h Parks and Recreation I General Fund 000 1 500.00 Public Works Div. II I General Fund 0001 350.00
;:lr; Municipal Court I General Fund 000 I 500.00
Public Works Div. I I General Fund 000 1 200.00
Petty Cash I VNET 102 I 300.00
'4 Police Investigation (VNET) I VNET 102 1 15,000.00
it t
Section 3. Resolution No. 1532 is hereby repealed.
9 PASSED BY THE CITY COUNCIL OF THE CTTY OF TUKWILA, WASHINGTON, at a
''`r"-. :r, Regular Meeting thereof this day of 2004.
ATTEST /AUTHENITCA ILL):
Jim Haggerton, Council President
Jane E. Cantu, CMC, City Clerk
zi
APPROVED AS TO FORM:
Filed with the City Clerk
By: Passed by the City Council
Office of the City Attomey Resolution Number
Fire Dept Change fund 5 /13/04
Fina.nce and Safety Committee
May 3, 2004
Present: Dave Fenton, Chair; Joan Hernandez, Dennis Robertson
Alan Doerschcl, P.honda Berry, Shelley Kcrslake, Lucy Lauterbach
1. Increase in Petty Cash Fire Department The Fire Department has had a hard time
maintaining their petty cash from period to period. They requested increasing it from $200 to
$350. Recommend resolution to increase Fire Department fund to Regular Meeting.
2. Ethics Policy As the City policy now in the Administrative Policy needs to be updated, the
Committee talked about the process for updating it. A sample of Tacoma's policy was reviewed
for its applicability to Tukwila. Other than changing the previsions that applied to their council-
manager form of government and their Public Power and Light powers, the provisions looked
like they would work well.
The Committee talked about the form the ethics policy should take. It is currently part of the
Administrative Policies, and as such is under the authority of the Mayor's office. If it is separated
and made into an ordinance, it could be made part of the TMC. The Committee recommended
this latter procedure. Recommend draft ordinance to COW.
3. Ending Fund Balance Alan talked about general City finances. L~oking at the Attachment
A 6 -Year Plan, Alan said the 2004 Beginning Fund Balance was a little higher than stated.
However, the trend is still evident that the City spends about $1.2 million more each year than it
gets in revenues. By 2009 the City may need to borrow money to cover city operations. Dennis
pointed out the City has already spent over $1 million this year in unbudgeted funds (Tukwila
Village plus new positions in Public Works and DCD for Sound Transit work replacement).
Alan said we usually have unbugeted items, but not at that level. Dennis pointed out the City is
currently spending $200,000 on the bonds we've borrowed for projects, so we can't keep
borrowing funds.
Further, Alan said both pension and health cost increases could raise"employee costs by nearly a
million, which may make the City mn out of money sooner than 2009. Alan talked of comparing
projects that result in increased revenues for the City with projects that do not bring much, if any
new revenues. The cost of the City improvements must be measured against not only quality of
life improvements, but also against whether the new project will bring the City any revenues.
Alan poirtted out that the Six-Year Plan, fragile as it is now, does not plan for any of the projects
that will be discussed in the Priorities meeting, or any capital projects that cause increased
spending other than what is now in the books. Dennis talked about the City cutting costs over
six years to reduce or get fid of the $1 million unbudgetcd spending that has traditionally
happened. Finally, Alan said if either Tim Eyeman's current initiative (or any future initiative of
his), or streamlined sales tax happens, Tukwila's budget would be reduced by further millions.
Information only.