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HomeMy WebLinkAboutCOW 2004-04-26 Item 3C - Bid Award - Watson Asphalt Paving Company for 2004 Overlay & Repair Program for $727,940 Initials ITEM NO. Meeting Date Prepared by Mayo?s review Council review ,2 ,o4 ' c. CAS Number: 04-058 I Original Agenda Date: April 26, 2004 Agenda Item Title: Bid Award 2004 Overlay & Repair Program Project No. 04-RW01 Original Sponsor: Council Admin. Public Works Timeline: SpOnsor's Summary: This project will provide roadway repairs and overlays on city street segments. The project was advertised for bids on March 17 & 24, 2004. Bids were opened April 1, 2004 with four bids received. The low bid of $727,940.00 is from Watson Asphalt Paving Company. The bids were checked and verified for responsiveness and references. Recommendations: Sponsor: Award the contract to Watson Asphalt Paving Company. Committee: Forward to COW and then Regular Council with recommendation for award. Administration: Same as Sponsor. Cost Impact (if known): $727,940.00 FUnd Source (if known): 104/02 Commercial Streets (pg. 42 2004 CIP) Meeting Date Action 4/26/04 Meeting Date Attachments 4/26/04 Information Memo dated April 5, 2004 Map Bid Tabulation Recommendation Letter Highline Water District Letter Transportation Committee Meeting Minutes from April 12, 2004 INFORMATION MEMO To: Mayor Mullet From: Public Works Directo,~rf'O Date: April 5, 2004 Subject: 2004 Annual Overlay & Repair From:am Project No. 04--RW01 Bid Award ISSUE Award the bid for construction of the 2004 Annual Overlay and Repair Program. BACKGROUND This project will provide roadway repairs and overlays on the following street segments: Olympic Ave S (Riverside to Glacier) Todd Bird (Olympic to West Valley Hwy) Strander Bird (River to West Valley Hwy) 57a Ave S (S 144~ St to 14100 BIk) Ryan Way (MLK Jr Way to 51~t Ave S) The project was advertised for bids for two weeks and bids were opened April 1, 2004. Four bids were received with the low bid of $727,940.00 from Watson Asphalt Paving Company. The engineer's estimate was $892,400.00. Highline Water District has requested that the City postpone the overlay and repair of 43~ Ave S because of a 2005 water main replacement project, for savings of approximately $30,000. ANALYSIS All bids were checked and tabulated and no errors were found. Watson Asphalt Paving Company provided references for jobs of similar scope and size and has performed work successfully in Tukwila. All references contacted provided positive recommendations for Watson Asphalt Paving Company's work. 2004 Overlay Bid Results Engineer's Estimate Budeet Bid Amount $ 727,940.00 $ 892,400.00 $1,000,000.00 Contingency 10% 72,794.40 89,240.00 Total $ 800,734.00 $ 981,640.00 $1,000,000.00 The low bid is within the available budget and contingency. Budget includes $250,000 for the overlay of Strander Blvd (Andover Park E to Green River) and is being designed as part of the Strander Blvd Drainage project. If the Strander Diainage project can not be constructed this year due to permitting windows, a number of options are av~tilable for these funds. KPG has mapped pavement repay areas for Glacier St, Riverside Drive and Cascade Ave near Todd Blvd and Olympic Ave S.. RECOMMENDATION. Award the construction bid for the 2004 Overlay Program to Watson Asphalt Paving Company in the amount of $727,940.00. attachments: Map of Projects Bid Tabulation Recommendation Letter Highline Water District Letter 2004 OVERLAY PROGRAM I PG ENGINEERS ARCHITECTS LANDSCAPEARCItr~.'ECTS 753 9th Avenue N Seattle. WA 98109 April 1,2004 'r~L~o~/~8~-~9*o VAX ~o~/~88-1~9 Mr. Bob Giberson, P.E. Acting City Engineer City of Tukwila Public Works Tukwila, WA 98188 Re: 2004 Overlay Program Project No. 04-RW01 Recommendation for Contract Award Dear Bob: KPG, Inc has reviewed the projects and references submitted by Watson Asphalt Paving Company Inc. for the referenced project. All references checked indicated that Watson has done a good job on roadway overlay and repair projects. We are therefore' recommending that the City award Project No 04-RW01 entitled 2004 Overlay Program to Watson Asphalt Paving Company, Inc. Please call me at (206)267-1052 if you should have any questions or require further information. Sincerely yours, Project Engineer March 29, 2004 Serving the Southwest Metropolitan Area since 1946 Mr. Bob Giberson, P.E. Acting City Engineer MAR $1 ?004 City of Tukwila Administration/Engineering T~JKv~ 6300 Southcenter Blvd. PUBUC WORKS Tukwila, WA 98188 Re: City of Tukwila 2004 Overlay Proqram 43'~ Ave. S. From S. 160t~ St. to North to End Dear Mr. Giberson: It has been brought to the District's attention through your consultant KPG that the City intends to overlay the above-referenced roadway in Late Spring/Early Summer 2004. The water main located there is on our list to be replaced in the near future. We are writing to request that you delay the overlay on 43'd Ave. S. Due to budget constraints, the District cannot commit to replacing the main at this time, however, we may be able to replace the main by the end of this year or in early 2005. We believe it would be in the best interests of our respective entities and the property owners along 43rd Ave. S. Also, we would like to inquire if you would be interested in splitting the cost of the paving, since the overlay has already been scheduled. If you have any questions, please don't hesitate to contact me. I can be reached at (206) 824- 0375, Ext. 102. Very Truly Yours, Thomas D. Keown, ~.E. Construction/Operations Manager TDK:maf Cc: Jim Morrow, Director, Tukwila Public Works Department Matt Everett, HWD General Manager 23828 - 30th Ave. S. · P.O, Box 3867 · Kent, WA 98032 · (206) 824-0375 / FAX: (206) 824-0806 Transportation Contmittee April 12, 2004 Present: Joan Iternandez, Chair; Pam Carter, Joe Duffle Jim Morrow, Robin Tisclwnak, Pat Brodin, Steve Lancaster, Bob Giberson, Cyndy Knighton, Lucy Lauterbach; Brent Carson-Westfield Southcenter 1. Transportation Concurrency and Impact Fees Since a lawsuit has prevented the City from imposing impact mitigation fees recently, staff if anxious to update the mitigation fee list and to base it on reliable criteria. Cyndy explained that since the last meeting where this was discussed she did reduce the former highest cost-per-trip amount from $12,900 to $2,500 based on the Committee's request. A justification for impact fees based on the RCWs was followed by an explanation of the method of first deciding whether the fees were needed, and if so, applying the correct impact fees. Cyndy led the Committee through the columns on a table of draft impact fees. They understood that the peak volume of traffic used to multiply the cost/trip was calculated through subtracting the modeled peak volumes from 1990 to 2010. The fee is a one- time cost. The City or consultant does a transportation study to determine peak volumes. The fees will be paid until the impact fee amount is paid off. Right now the 1990 numbers are being used, but this will be an interim ordinance and methodology. In the next year, more analysis and different methods of determining costs will be done, and a more final version will be proposed. Pam asked if anyone had stopped their development because of impact fees, and Cyndy said they had not. Joan asked how the City judges traffic at a redeveloped site, and Cyndy said the transportation study will say if there is more or less traffic than before, and charge (or not) accordingly. The Committee wanted the Council to have plenty of time to digest this complex issue. Refer issue to that evening's meeting; reschedule. 2. Green River Signal Interconnect King County is installing cameras and intemonnects in the South end. Tukwila has already put in some fiber optic line, and is ready to install some more to complete much of the CBD wiring, The City can use our program as a match to the County's putting in cameras and fiber optic. The bids we got were lower than the engineer's estimate, but the lowest bidder neglected to include Washington State sales tax, and was disqualified. The second lowest bidder was Totem Electric of Tacoma. King County is ready to move ahead with their project, so awakding this bid is important to do in a timely manner. Staffhad maps showing where only fiber optic would be placed, and where both fiber and intercormect cable wires would be put in. Forward bid award to COW and Special Meetin~ that evening. 3. 2004 Overlay Program By getting bids out before the big construction season starts the City saves money on the bids. Watson Asphalt was the low bidder for this years' projects. One project on thi's year's list was 43ra Ave. S. from 160th tO the end, but Highline requested that it not be done because they are planning to do some improvemefits in the street soon. Strander also may not be able to be done because of the surface water project near there. Instead the City may substitute some streets below S. 180th in the Segale Business Park area. Recommend bid award to Watson Asphalt for $727~940.00 to Council.