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Home My WebLink AboutCOW 2004-04-26 Item 3D - Contract Supplement #1 - 2004 Overlay and Repair Program Design with KPG for $108,112.60 Meeting Date Prepared b~l Mayor's revicw C?uncil review 4/26/04 · CAS Number: 04-059 ] 'g' g : p ' Agenda Item Title: 2004 Over lay amd Repair Program Consultant's Supplement Original Sponsor: Council Admin. Public Works Timeline: Sponsor's Summary: In December 2003, KPG began design of the 2004 Overlay and Repair Program. Final design is complete and the bid award for construction is underway. This supplement is for KPG to perform construction management services for the overlay program for a fee not to exceed $108,112.60. Recommendations: Sponsor: Authorize the Mayor to sign supplement with KPG, Inc. Committee: Authorize Mayor to sign supplement and forward to COW for information only. As a supplement to an existing contract, no formal action is needed by Council. Administration: Same as Sponsor. Cost Impact (if known): $108,112.60 for a new contract amount of $176,636.39 Fund Source (if known): 104.02 Commercial Streets (pg. 42 2004 CIP) Meeting Date Action 4/26/04 Meeting Date Attachtnents 4/26/04 Information Memo dated April 5, 2004 Supplemental Agreement No. 1 to Contract 03-141 Project No. 04-RWO1 Transportation Committee Meeting Minutes from April 12, 2004 INFORMATION MEMO To: Mayor Mullet From: Public Works Directot~~ Date: April 5, 2004 Subject: 2004 Overlay Program - Construction Services Sunnlement Project No. 04-RW01 Contract No. 03-141 ISSUE Authorize the Mayor to sign a contract supplement for construction services on the 2004 Overlay Program. .BACKGROUND KPG, Inc., and Tukwila entered into Contract No. 03-141 for design services related to the 2004 Overlay Program. KPG now has the capabilities in-house to perform construction services. ANALYSIS A contract supplement fOr construction services has been negotiated for a fixed fee not to exceed $108,112.60. Supplement No. 1 Bud~,et Construction Services $108,112.60 $150,000.00 RECOMMENDATION Authorize the Mayor to sign Supplemental Agreement No. 1 to Contract No. 03-141 with KPG, Inc., in the amount of $108,112.60. attachments: Supplemental Agreement No. 1 SUPPLEMENTAL AGREEMENT NO. 1 CONTRACT NO. 03-141 PROJECT NO. 04-RW01 City of Tukwila KPG, Inc. Public Works Department 753 - 9th Avenue N. 6300 Southcenter Boulevard #100 Seattle, WA 98109 Tukwila, WA 98199 PROJECT: 2004 OVERLAY AND REPAIR PROGRAM -- CONSTRUCTION SERVICES This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agre .epaent entered into with KPG, Inc. and the Ci/y of Tukwila, which was executed on the 29th day of December, 2003. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of 8erviees, shall be modified as follows: The Consultant agrees to provide construction services as requested by the City in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $108,112.60 without express written modification of the Agreement signed by the City. The new tOtal contract shall not exceed $176,636.39 without express written modification of the Agreement signed by the City. IN WITNES~ WHEREOF, the parties hereto have set their hands and seals this __ day of ,2004. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Steve Mullet Nelson Davis, P.E. Mayor Principal Attested: Jane Cantu, City Clerk Exhibit A City of Tukwila 2004 Overlay and Repair Program Supplement Number 1 Contract Number 03-141 Construction Services Scope of Work Mamh 29, 2004 The Consultant shall provide Construction Management and Field Observation services for the 2004 Oveday Program as outlined below: A. 3'he Consultant shall provide continuous project management throughout the construction duration. This includes management of staff and testing subconsultant and preparation of monthly invoices and progress reports. The estimated proje(~t duration is 4 months. B. Prepare for and attend pro-construction conference with the City, Contractor, and affected utilities. The Consultant shall prepare notice of pre-construction meeting, agenda, and minutes for distribution to all attendees. - C. The Consultant shall keep records and prepare correspondence as required for the duration of construction. Certified payroll and other required documentation obtained from th~ Contractor will be provided to the City. D. The Consultant shall provide one set of preconstruction photographs and any photographs taken during the coume bf construction. Photographs will be labeled with the date taken and subject matter. E. The Consultant shall provide the services of one full-time inspector and supplemental assistants, as needed, on the project site who will observe the technical content of the construction, including providing day to day contact with the Contractor and the City. By providing such assistance, the Consultant shall assume no responsibility for proper construction techniques and job site safety. The prasen(~:e of the Consultant's personnel at the construction site is for the purpose of providing to the City a greater degree of confidence that the completed work will conform generally to the Contract Documents. The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractor's performance and shall not be responsible for construction means, methods, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the construction contractor and any subcontractor. F. The Consultant shall contract with an independent testing lab for material testing services such as field sampling, sieve analysis, in place density tests, extraction, and rice density. A $10,000 allowance has been included for testing services from an independent lab. G. The Consultant shall review traffic control, schedule, and materials submittals provided by the Contractor. H. The Consultant shall provide weekly, informal site visits with the field observer and Contractor to addres§ concerns, make clarifications, and assure compliance with Contract Documents. I. The Consultant shall review change conditions as they arise and make recommendation to the City for field changes/change orders. J. The Consultant shall track quantities, prepare pay estimates, and review with City and Contractor for approval. Four (4) pay estimates are anticipated for this project. K. The Consultant shall provide field inspection for substantial completion and final completion. L. The Consultant shall prepare and review a comprehensive punchlist based on the above field inspections. M. The Consultant shall revise the original drawings and submit to the City, upon completion of the work, using available information supplied by the Contractor and field personnel. The Consultant shall provide one set of original red-ink on mylar record drawings and one set of bond copies. N. The Consultant shall prepare field survey and record drawings for the South 134th Street project completed in 2003. Field survey will include roadway centerline profile grades at 50-foot intervals and horizontal and vertical locations of all catch basins and pipes. The surveyed information will be used to update the original design plans using AutoCAD. One mylar copy and one bond copy of the completed record drawings will be provided to the City. The construction duration is anticipated to be 70 working days with a construction start date of approximately May 10, 2004. Deliverables: Items to be provided by the Consultant: · Preconstruction notice and minutes · Daily field inspection reports · Field testing reports · Preconstruction and construction photos · Documentation from site meetings, change conditions, and field directives. · Copy of all correspondence and payroll information received. · Change orders, if required. · Partial and Final pay requests · Punchlist. · Record Drawings (ink on City provided mylar and one bbnd copy), 2004 Overlay · Record Drawings (mylar and bond ~;opy) for South 134~ Place. Items to be provided by the City: · Contract award · Contract closeout Hour and Estimate 2004 Overlay and Repair Program Contract # 03-141 Transportatmn Committee 4/12/04 4. 2004 Overlay Construction Services KPG has a contract with the City to do both design for the overlay projects, and construction management. A contract supplement is all that is needed. Pam confirmed that another firm had done construction management for many years in the 90's. The contract will be within budget. Move supplement to COW for approval. Committee chair approval