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Home My WebLink AboutCOW 2004-04-26 Item 3H - Interlocal Agreements - Funding & Implementing Recycling and Waste Reduction with King County & Department of Ecology COUNCIL AGENDA SYNOPSIS I.......................... l[titials .......................... ITEM NO. ~ Meeting; Date ' Prepared by Mayor's review Coujjcil re¥iew ' : · ITEM INFORMATION : CAS Number: Original Agenda Date: 04-063 Apd126, 2004 Agenda Item Title: Recycling Grants--Interlocal Agreements Original Sponsor: Council Admin. xx Timeline: The Recycling Program's residential and business assistance activities are completely grant-funded. No City funds are used. Every two years, apply for and receive a grant from King County and a grant from Washington Department of Ecology. In order to receive its funding, Tukwila is required to sign an interlocal agreement for each grant. We request that the Council authorize the Mayor to sign the interlocal agreement as required. Recommendations: Sponsor: Authorize mayor to sign interlocal agreements Committee: Refer to COW Administration: Cost Impact (if known): $92,062 (two-year total to be spent between 1/1/04 and 12/31/05) Fund Source (if known): King County Solid Waste Division and Washington Dept of Ecology .: :; :i':' :::' ) ;:: : RECORD OF COUNCIL ACTION Meeting Date Attachments 4/26/04 Memo with interlocal agreements To: Committee of the Whole ., From: Rebecca Fox, Senior Planner ~4: Sub j: Recycling Grants Interlocal Agreements Date: April 21, 2004 Background: Tukwila's recycling programs are entirely funded by grants; the Tukwila General Fund is not used for these programs. Since the late 1990's, Tukwila has applied for and received two grants to fund and implement our recycling and waste reduction assistance efforts. One source of grant funds is the King County Solid Waste Division (Waste Reduction Recycling grant a.k.a. "WRR grant") and the other source is the Washington Department of Ecology (Coordinated Prevention grant a.k.a. "CPG grant"). Both grants cover the period fi.om January l, 2004 through December 31, 2005. Current Stares: We have received our latest WRR and CPG grants. We need the City Council to authorize the Mayor to sign the attached Interlocal Agreements, so that the Tukwila Recycling Program can receive its funding for 2004 and 2005. Waste Reduction/Recvcline Grant (W/RR~: The WRR grant is for $77,575. (Appendix 1)We have budgeted $38,789 in both 2004 and in 2005. The WRR ~ant funds will be allocated as follows: · Special Residential Recycling Collection--S15,214 (approximately $7,607 to be spent in both 2004 and 2005) Two events to collect hard-to-recycle goods from Tukwila residents · Non-residential Recycling--S58,515 (approximately $29~27 to be spent in both 2004 and 2005~ The majority of grant funding is allocated for assistance to businesses in reducing waste, starting or improving a recycling program, and/or purchasing recycled products. Special focus is on sites with property managem and multiple tenants, including Westfield Southcenter Mall, and other property-managed locations. · Residential Recycling--S3.849 This money will be used to provide the local match for sales of compost and worm bins to Tukwila residents. The W/RR funding will be used as the required local match for a Coordinated Prevention Grant (CPG) fi.om the Washington Department of Ecology. Coordinated Prevention Grant (CPG~: Tukwila's has received $14, 487 fi.om Washington Department of Ecology for its total two-year Coordinated Prevention Grant (CPG). (Appendix 2) In order to secure these provide Tukwila's required local match as we have done in the past. The State grant share ($14,847) plus our 25% local match equals the "maximum allowable cost" of $19,796. The CPG grant funds will be allocated as follows: · Compost and Worm Bin Distribution--S15.796 (This sum includes both state and local sources, and will be spent equally in 2004 and 2005~ Two events to distribute recycled plastic compost and worm bins to Tukwila residents · Non-residential Recvclim,--$4.000 (This sum includes both state and local sources, and will be spent equally in 2004 and 2005) Assistance to businesses in reducing waste, starting or improving a recycling program, and/or purchasing recycled products. Action Requested: Staff requests that the Utilities Committee forward this item to the Conunittee of the Whole to authorize the Mayor to sign the Inteflocal Grant Agreement between Tukwila and King County, and accept fimding for the Recycling Program. AI'PENDIX 1 CONTRACT # D33536D INTERLOCAL AGREEMENT Between KING COUNTY and the CITY OF TUKWILA · This Inteflocal Agreement (hereinafter referred to as the Agreement) is executed between King County, a City of Tukwila, a municipal corporation of the political subdivision Of the State of Washington, and the -- · - State of Washington, hereinaRer referred to as "County" and "City" respectively. This Agreement has been anthodzed by the legislative body of each party as designated below: King County Ordinance No. 2003-0462 City pREAMBLE King County Comprehensive S, olid Waste King County and-the City of Tukwila adopted the 2001 In order to help meet these Management Plan, which includes waste reduction and recycling goals· goals, the King CountY Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate w!th.waste reduction and recycling programs and d~rect~o .' This grant program does not fund household hazardous waste collection activities. Program eligibility and grant admnustratmn terms are dmcussed in the Grant Guidelines, attached to this agreement as Exhibit B. Grant funding for this program is subject to the yearly budget approval process of the King County Council2 Grant funding approved by the King County Council is available to all King County cities that operate unde? the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained, through the grant program by the City will be generously shared with the County and other King County cities. I.' i~URPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the · · · ' outlined in City of Tukwila by the County for waste reduction and recycling programs and/or services as the scope of work and budget attached as Exhibit A. 1 H. RESPONSIBILITIES OF 'I~HE PARTIES The responsibilities of the parties to this ,~greement shall be as follows: A. ~he CiW. 1. FUnds provided to thc City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amoUnt of funds available from this grant in 2004 shall not exceed $38,789. The CitY Understands that even though this agreement is two years in duration, funding for this program is subject tO the yearly budget approval process of the King CoUnty CoUncil. 2; During'the two year grant program, thc City will submit a minimum of two, but no more than eight, progress reports to the CoUnty in a form approved bY the County. Reports midst be signed by a city official.' These reports will include:. a) a description of each activity accomplished pertainin~ to the scope of work; and b) reimbursement requests with either copies of invoices for each expenditure f°r which reimbursement is requested or a financial statement, prepared by the city's finance "depa~hc~ent, that includes vendor name, description of s~rvice, date of service, date paid and check number. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the.two year gra~.t program, they shall be due to the CoUnty On the last day of the month following the end of each quarter: April 30, July 30, October 3!, January 31 - except for the final progress report and request for reimbursement' which shall be due by March 31, 2006. If the City Chooses to submit the minimum oftwo'progress reports and requests for .' reimbursement during the two year grant program, they shall be due to the CoUnty on Ianuary 31, 2005 mad March 31, 2006. Regardless 0fthe u,~mber of progress reports the City chooses to subrmt, m order to secure reimbursement, the City must provide in writing to the CoUnty by the 5u~ working day of each · Jmauary, the dollar amoUnt of outstanding expenditures for which the City has not y.et. submitted;a. reimbursement request.. 3. The City shall submit a final report to the county which s,~mmafizes the work Completed under .. th.o. grant program and evaluates the effectiveness of the projects'for which grant funds were utilized, according to the evaluation methods specified in the scope of work. -The final report is due within six months of completion of the project(s) outlined in the scope of work, but no later than JUne 30, 2006. 4. If the City accepts funding through this grant program for the provision of Waste Reduction and Recycling programs and projects for other incorporated ~reas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects Within the scope of work document related thereto. 5. The City shall be responsible fo~ following all applicable Federal, State and local laws, ordinances, roles and regulations in the performance of wOrk described herein. The City assures that its procedUres are consistent with laws· relating to public contract bidding procedures, and the County neither, incurs nor assumes any responsibility for the City's bid, award or contracting process.' · ~. . During the performance of this Agreement, neither the C~ty nor any party subcontracting under 5. the authority of this Agreement shall discriminate on the basis'of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the emPloYment or application for employment or in the administration or delivery Of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter-12.16. .. 7. During the 1~erformance °f this Agreement' neither the City n°r any party subc°ntractm§ under ' the aUthority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all. applicable federal, state and local laws, ordinances,'executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 8. The City shall u~e recYCled paper f°r the Pr°ducti°n °f all Printed and ph°t°c°pied d°cuments related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products Wherever practical. 9. The City shall mainialn accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, tO ensure proper accounting for ali project funds and compliance with this Agreement. All such records shall sufficientlyand properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. · for a period of six (6) years after termination hereof unless These records shall be maintmned Permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County and/or by federal 'or state officials as so authorized by !aw. 10. The C~ty shall mamta,n record of the use of any equipment that costs more than $500 and is purchased with grant funds from King County for a total period of three (3) years. The records shall bo compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2008. 11. The City agrees to credit King County on al! printed materials provided bY the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King CoUntY for artwork or text provided by the County as follows: "artwork provided courtesy of King CoUnty Solid Waste Division" and/or "text provided courtesy of King CoUnty Solid Waste Division." .. 12. The City agrees to submit to the coUnty copies 0fali written materials which it pr°duc~s and/or duplicates for local waste reduction and recycling project~ Which have been funded th~0ugh the waste reduction and recycling grant program. Upon request, the .City agrees to provide the County with a reproducible copy of any such Written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the piece.. 13. If the City accepts funding through this grant program f°r the provision of special recyqling collection events for adjacent areas of nnincorporated King County, the City shall send announcements of the events to all residences listed in the carrier routes provided by King County. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 14. The City understands'that funding for special recycling Collection'events.for adjacent areas of unincorporated King C°unty.will be allocated on a yearly basis subject t° the King County Council,s yearly budget approval process and that pr°wsx° of funds for these events is not guaranteed for the second year-of the grant program. 15. This project shall be administered by Rebecca Fox, Semor Planner, City of TuK-xvila, 6300 Southcenter Boulevard Tukwila, WA 98188; 206.431.368.3; ~tukwila.wa.._~_~us or designee. ' B. The County:. "' ' · · · ' n and recycling grant program. 1. The County shall admimster funding for the waste reductio Funding is designated by city and is subject to the King County Council's yearly budget approval process. Provided that the funds are allocated through the King County Council's'yearly budget · approval process, grant funding to the City will include a base allocation of $5,000 per year with the balance of funds to be allocated according to the city's percentage of King County's residential and employment population. However, if this population based allocation formula Calculation would result in a city receiving less than $10,000 per year, that City shall receive an additional allocation that would raise their total grant funding to $10,000 per year. .The C~ty ofTukwila s budgeted grant funds for 2004 are $38,759. 2. Within forty-five (45) days °f receivinga request f°r reimbursement flr°m the City' the C°unty shall either notify the City of any exceptions to the request which have been identified or shall . Process the request for payment. If any eXceptions to the request are made, this shall be done by written notification to the City Providing the reason for Such exception. The County will not' anthodze payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the fight to withhold all or partial payment if tho City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper, documentation of expenditures and/or adequate description of each activity described in the scope ofw0rk for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 31 The County agrees to'eredit the City o~ all printed materials provided by the City to the County? which' the County duplicates, for distribution. Either:the City's name and logo will:appear On . such materials (including fact sheets, case studies, etc.), or, at a minimum,'the County will credit the City for artwork or :text PrOvided by the city as follows: "artwork Provided courtesy of the ,, ,, ' · City of Ttikwil~" City of Tukwila and/or text provided courtesy of the 4. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute.' In so doing, the County will encourage other cities to 'credit the City on any pieces that were produced by.the City. .. 5. The waste reduction and recycling grant program shall be administered b Morgan John, a Project Manager,'or designee~ to bO sPeCified by the King County Solid Waste Division. HI. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2004 or the date of execution of the Agreement by both the County and the City, if executed afte~ January 1, 2004 and shall terminate on December 31, 2005. However, if execUti0n by either party does not occur until after January 1, 2904, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2004 and the later execution of the Agreement provided that the City complies with the'reporting requirements of Section H. A of the Agreement.... IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section IH, upon thirty (30) days advance written notice B. This Agreemeht may be terminated by either party, in whole Or in part, for cause prior to the termination date specified in Section IH, upon thirty (30) days advance written notice. Reasons for termination' for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section H.A.2. and Section H.A.3 C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to. this Agreement, - D. Nothing herein shall limit, waive~ or extinguish any fight or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms and conditions set forth in ti'tis Agreement are breached by the other party. v. s .This Agreement may be amended only by written agreement of both parties. Amei~dments to scopes of Work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written or verbal requestby the City and Written or verbal approval by King County: Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves' the goals stated in the scope and falls within theI activities described in the scope · VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless thc .County, its officers, agents, and employees from and ags!nst any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/o~ its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs'of an~ kind whatsoever (hereinaf~er "clslms") brought against the County arising out of or ~nc~dent to the C~ty s execution of, performance'of ~r failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, booki document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infi-ingement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. VII. INSURANCE A. The C~ty, at its own cost, shall procure by the date of exec~tion of this Agreement and maintain for the duration °fthe Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, empl'oyees;'and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occun'en~e for bodily injury, per%nal injury, and property damage~ Any deductible or self-insured retentions shall be the sole responsibility of the City.' Such insurance shall cover the COunty, its officers, officials, employees, and agents as additional insurers against liability arising out of activities Performed by or on behalf o f the City pursuant to this Agreement. A valid Certificate of Insurance is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and ii Self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached · to this Agreement.as Exhibit C.. , VIIL ENTIRE CONTRACTF~AIVER OF DEFAULT · This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or u~.derstandings: not in?orporated herein are excluded. Waiver o.f .any d~f.a.ult shall not b'~ deemed to be a waiver of any subsequent default. Waiver of breach of any provxslon ot'tlns Agreement shall not be deemed to.be waiver of any other or subsequent breach and shalt not be construed to.be a modifieati0n of the terms of this Agreement unle2s stated to be such through written approval by the'County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in.the p~fformanee of this Agreement. X. SEVERABILITY If any section,' subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity oft_he remaining portions. Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Morgan John, Project Manager, or a provided designee, King County Solid Waste Division Depmhaent of Natural Resources and Parks 201 South Sackson Street, Suite 701 Seattle, WA 98104-3855 Rebecca Fox, Senior Plarmer City of Tukwila 6300 Southcenter Boulevard Tukwila, WA 98188 .'.' .': .' .'; ;~.'.'~SS WH~REOF this Agreement has been executed by each party on the date set forth below. Accepted for King CountY Execufi. v~ ....:.:':.:..:.:::.. BY : Director of Natural Resources and Parks (Title) · ' Date Dat~ ' Pursuant to Ordinance No. 2003-0462 Pursuant to ' Approval as to form: Approved as to form: ~-~ty Attorney King County Prosecuting Attorney Date Date Caant hfo~004-200,5 Grant~lLAs~O04-2(lO5 Ms,stet 112, Tukwila W/RR 2004-200,5 WRR 2004-2005 Scope of Work City of Tukwila · A. Basic Information 1. City of Tukwila 2. Waste Reduction and RecyCling Program 3. Rebecca Fox, Senior Planner City of Tukwila 6300 Southoenter Boulevard ' ' Tukwila, WA' 98188 206-431-3683 (phone) 206-431-3665 (fax) ffox~ei.tukwila.wa.u~ 4. The City of Ti~kwila will uie Sound Resource Management Group as its non-residential progIam consultant in 2004. We Will decide on whom we will hire for 2005 at a later date. We plan to use OlYmpic Environmental Resources to run'our Special Recycling and Compost/Worm Bin sales. 5. Budget: 2004: $38,789 2005: $38,789 Total Amount Requested: $77,578'for 2004 through 2005 including: · Special Recycling Colleetioa -$15, 214 · Non-residential Recycling--S58,515 (approximately $29,257 to be spent in both 2004 and 2005) · Residential RecYCling-$3,84~ (approximately' $1,924 to be spent in both 2004 and 2005) B. Scope of Work 1. Task One: TukWila Special coHeeti0n Even~ a. Schedule - Spring, 2004/05 b. Program/prOject Specifics 1) 'Project Activities · Number of events - Two · Materials to be collected: · Appliances · Refi-igerators and Freezers+ · Ferrous Metals ; Non-ferrous Metals · Tires+ 1 ?.~a w~,~ 2oc~-20o5 * Lead Acid Batteries · Household Batteries · Porcelain Toilets and Sinks+ · Propane Tanks+ · Cardboard · Rensable Household Goods · Textiles · Used Motor Oil · Used Motor Oil Filters · Used Antifreeze · , Used Petroleum Based Products · Electronic Equipment · Computer Equipment+ · TV Sets+ +User fees apply. · The following educational materials will be distributed: . · Information on City Recycling Programs. · Local Hazardous Waste Management Plan Educational Materi~ls .produced by King County Department of Natural Resources.. · Other educational materials as appropriate and available. . · Event promotional methods · By distributing a promotional flyer through direct mailings. · By notices in the City newsletter. · By posting a notice ~t City. Hall and on the City website · .. . · By publicizing.the event through the King County S0!id Waste Division Promotional Activities, Event staffing: Key personnel will include City staff, consultant staff, and · Experienced qualified individuals will fill the event greeter; volunteers · .' education personnel, and traffic control personnel positions. 2) Evaluation will include: · Number of Vehicles attending · Volume of each material collected · Event cost by budget ~ategory . . . · Graphic or tabular comparison of 2004/05 volumes and vehicles w~th prior year's events Tukwila W~,R. 2004-200S 3) Budget: $15,214.00 Estim~ Costs 2004/05 2004 2004 2004 2005 TOTAL WRR LHWMP City - WRR WRR · CIt~ Staff Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mu.,ag~,~,~tlStaffinglAdmin/Graphics $4,364.00 $4,660.00 $2,380.00 $2,182.00 $2,t82.00 : $11,374.00 Event Staff Costs $1,600-00 $440.00 $850.00 $800.00 $800.00 $2,890.00 Collection/Hauling Costs ~ $3.00 Wood Waste $1,400.00 $0.00 $0.00 $700.00 $700.00 $1,400.00 Scrap Metal, Appliances, etc. $2,800.00 $0.00 $0.00 $1,400,00 $1,400.00 $2,800.00 Tires .... $1,100.00 $O.00 $0.00 $550.00 $550.00 $t,t00.00 Used Oil/Antifreeze $0.00 $1,300.00 $0.00 $0.00 $0.00 $1,300.00 R=~tt~des $0.00 $200.00 $0.00 $0.00 $0.00 $200.00 printing/Mailing $2,050.00 $1,025,00 $0.00 $1,025.00 $1,025,00 ! $3,075.00 Event Supplies · $?O_q 00 $258.02' $0.00 $150.00 $t 50.00 $555.02 other Expenses - rentals, etc $1,600.00 $200.00 $0.00 $800.00 $800,80 $!,800.00 'OTALS $15,214.00 $8,080.02 $3,200.00 $7,607.00 $7~607.00 $26,494.02 · Hourly rates for consultant staffarc as follows: Project Manager e'm nn :=,,,,,~ <=*o~= ~:~*; nn and Adminis~ativ¢ Staff- $40.00. c) ObjeCtives: The City plans to send out approximately 7,500 promotional flyers to Tukwila l~ouSeholds per event and publicize the event through King County promotional activities, including 'County websites and telephone assistance. The City anticipates. collecting S5-70 tons of.material from the local waste stream per year. The benefits expected by the collection of these materials will be to divert them from the waste stream and process them for recycling. The event will also provide an opportunity to recycle moderate ~isk waste. The King County Health Dcpa~haent and the City o£Tukwila will pay for event expenses as well. d)Task Impact O~jectives: By hostin~ Special Collection Events, Tukwila can reduce the amount o[recyclable material finding their way to the local landfill. The City of Tukwila has a population of rougkly 17,000. The City expects, based on past events, that 400-600 households will actively participate each year by bringing recyclable materials to the event for ProPer disposal and recycling. This will result in 5~-70 tons of material diverted from the local waste stream for recycling per year. In addition to diverting materials from the City waste stream, attracting residents to events provides an opportunity to distribute educational matcrial on City and King County recycling pro§rams. The educational materials can enhance the knowledge of res{dents and improve behavior in purchase, handling, and disposal of recyclable materials. , 2. Task Two: Non-Residential Recycling n. Project Manager: Rebecca Fox,' Senior Planner - b. Consultant: The City of Tukwila will work with Sound Resource Management Group· c. Schedule: First quarte~, 2004 - December 31, 2005 . . d. Goals: · Increase the program's visibility in the business community ' , Increase awareness among businesses of the technical assistance which the · City offers · Expand the number of businesses who receive customized assistance e. Pr0gramfProject SPecifics: .: 1)ProgramfProject Description . Technical Assistance The City of Tukwita will provide technical assistance to help businesses with recycling, waste prevention and purchase of recycled products either by e-ma~l, telephone, mail or On-site visits. A Business Recycling and Waste Prevention Specialist (consultant to the City of Tukwila) will respond 3vhen firms request assistance. We expect t0 generate requests for recycling assistance by. · ' · ' in business license m~illngs in including information about City-sponsored recycling programs - 2004 and 2005. This will reach all 2000 finns who operate in Tukwila. We also plan to target the most promising i~dustries/groups such as (but not necessarily limited to) property managers and large-volume solid 'waste generators to offer CF--initiated assistance in -recycling, waste prevention, and procurement of recycled content products. We may also focus on assistance for specific industries or types of businesses, especxally those tdentafied by King County Business Recycling program..We expect Westfield Shoppingtown Center--Southcenter to be a spe~ial focus in 2004. In addition to telephone, e-mail, mail or On-site assistance, we will donsider technical assistance workshops or other special events' to recognize outstanding business recycling programs and/or provide information to targeted industries, about selected materials, or about the overall benefits of recycling/waste prevention. If other opportunities arise;, we will take advantage of them by adjusting the workplan. We will provide timely, Scheduled telephone follow-up for all businesses reached for technical assistance. We will asSiSt bUSinesses with recycling, waste prevention and purchasing of recycled, eon!ent goods, and, when possible, also furnish information'about consenting other resources used m typxcai business activities. By contacting companies directly with individualized information and by following up with them, we hope to prepare and motivate businesses to .improve their solid waste behaviors. We will coordinate our technical assistance activities with the King County's Business Recycling Program by working with any Tukwila business that has been referred by the County. As appropriate, we will make most efficient use of resources by part~c~palang m the County s industry-. or topic-specific campaigns. 4 Tukw~ln W/R~ 2004-2005 · P~mofien/Education We plan to promote non-residential recycling and waste l~revention by choosing from the most 'promising of several activities. This may include: · Information on Tukwila's website · Press releases for local publications which promote business recycling, waste reduction and the City's technical assistance · Providing informational materials promoting non-residential recycling · Implementing a "Tukwila Green Works" program to recognize outstanding business performance. We will update and. distribute our "BUsiness Recycling Guide" in 2004 and 2005. Promotional and. educational activities may also include general information 'on resoUrCe~ conservation. We anticipate that promoting resource conservation along with recyCling/waste prevention and "buy recycled" messages will enable more businesses to benefit from our technical assistance services. We will coordinate Our promotion/education activities with the County as £ollows: · use the County's program materials, and; · participate in Green Works promotional activities/advertising. · inform County staff as appropriate Of any workshops or recognition events. 2) Deliverables/ExPected Outcomes Technical Assistance '· Assistance to at least 70 businesses, including at least 20 on-site visits =Promotion/Education · At least two editions '~rukwila Business Recycler" in King County Business Recycling ' Newsletter mailed to 2,000 Tukwila businesses to inform and generate requests for assistance from Tukwila businesses f. Evaluation · Follow-up with selected businesses to determine which assistance measures were the most · helpful in changing recycling-related behaviors · If resources permit, we will contact haulers to gain information on recycling rates for specific businesses · . Evaluation'data will also include: · · the number of businesses assisted · type of assistance provided (mail, e'mail, on-site, other) · , a list of business names, addresses, contact persons, and telephone numbers (and other business data) for the businesses assisted; · Tuk'~ln W/~..R 20~4-2005 g. 2004-2005 Budget Project WRR Task 2:-Non- $58,515 Residential Program _ Consultant ' $57,515 Printing/ $1,000 (Match Mailing for. CPG funds) · Please refer Jo attached draft consultant scope and budget for additional budget detail for 2004 work plan. 3. Task Three: Residential Program Subtask 1.: C0mpasting/grasscycling/gre~n gardening a. Project Manager: Rebecca Fox b. Consultant: We will work with Olympic Environmental Resources. c. Schedule: Subtask 1: Compost and worm bins to be sold at events in 2004 and 2005. d. Goals: "' Subtask 1: --. · Increase awareness of and participation in alterfiate yard debris prevention/recycling/green gardening strategies among (single-family) Tukwila residents · Raise awareness among home gardeners about home composting and grasscycling to reduce yard waste generated and sent to eemralized facilities · Reduce the amount of compostable yard waste entering the waste stream by promoting and encouragingcomposting at home . e. Program/Project Specifics 1) Background/History Subtask 1: Tukwila will emphasize home composting as a preferred alternative to using a transfer station or curbside yard debris collection. Since relatively few Tukwila residents subscribe to curbside yard waste recycling, home eomposting and grass-cycling are good wa~s to' ~nsure that yard debris is eomp0sted, rather than taken to the transfer station. Both compost and worm bins are very popular with residents. With WRR subsidy, the bins are also a great value'for residents. This project's intent is to reduce the amount of eompostable yard debris entering the waste stream by providing low-cost, eonveniant compost and worm bins and educational materials that promote eomposting (including grass-cycling) and encourage residents to compost at home. Program/Project Description Subtask 1: Over the grant period, the City will make at least 100 compost and/or worm bins.available to residents either at a specific sales event, at Special Recycling 6 Tukwila W/RR 2004-2005 COllections or at the Tukwila Compost Demonstration Garden. The City will buy the bins, subsidize the cost and charge the residents approximately $10 per bin. The City will publicize the distribution event(s) through mailings to residents. If possible, Tukwila will continue to partner with neighboring jurisdictions to obtain the best purchase price. The City will also distribute ddditional promotional and/or educationai materials which stress home composfing and grass-cycling'as environmentally-friendly alternatives to curbside yard debris ~°llection, or tO self-hauling to a transfer statirn or yard debris center. We would also hope to provide "green gardening" information. These messages could be posted on the City's web page or in printed format. Materials would 6e distributed at the Compost Demonstration Garden, special clean-up events, and/or other City.events. Deliverables :. Subtask 1: · · Sale of apProximately 100 compost and/or worm bins to Tukwila residents 2) -Expected Outcomes/Impacts Subtask 1: · We anticipate a 75% usage rate by participants purchasing compost bins · Based on this figure, we expect that distributing 90 bins, at the estimated annual waste prevention rate of 300 pounds per household, will divert approximately 10 tons of yardwaste from the waste stream. f..Evaluation Subtask 1: . · Tracl~ number of compost bins ~istfibuted to residents · ' Track number, type of promotional/educational materials · Review reports from hauler to determine yard Waste sign-up levels · ReView report~ from hauler to determine yard waste tonnage g. Budget (WRR funds will provide the required 25% match for Coordinated Prevention Grant funds.) Project Task 3: Residential Program Subtask A: Composting/ GrasscycHng, Consultant $3,849 * · Match for $11 847 CPG funds. Total Project Cost: $15,796) 7 ~XHIBIT B Grant Guidelines Program Eligibility: Grant funds may be used for any of the programs previously funded by the City Optional and Waste Reduction P, ecyoling Programs, including residential and conunercial waste reduction and recycling education programs, business' assistance programs, and special recycling events. Cities may also use their funds on broader resource conservation programs, as long as they are part of an overall waste r~duction/recycling program. Cities may choose to use their funding on one program or a combination of programs.. For W1UR program ideas, please'refer to the Program Eligibility section below · and the City Waste R~a-~.~ion and RecvclinR web page at http://dnr.metrokc.~,ov/swd/resr%v/rec¥cling/citywrr activities.btm.. · , ...... ,- .......~-, ~-tended to nrowde some gmdance on what lshsn t eligible. Please note these lists are not exnausuve, out m~,~,: ~. r Cities should also refer to the 2001 Comprehensive Solid Waste Management Plan for direction in progi'am development. If you are unsure if your proposed program is eligible for funding, please call Morgan John (296- 8443) or Diane Yates (296-4406)~ ., · Eligible for funding: · SchoolWRR education/implementation programs ... . · Compost bin Sales/giveaways · ·. Cooperative grasscycling programs · Grants for turning yard Wastc and tree trimmings into mulch . Promoti°n and education ofnew solid waste and recycling Sctrices . · Business recognition programs . · Special l~ecycling collection Events, including Coli~ction of tires · Business, WRR, residential education/commumcations · Product'stewardship initiatives - could be education programs or working with other agencies/organizations/businesses to implement programs · Cit~ recyclingprograms and facilities Eligible for funding on a case by case basis, as long as program is part of an overall WRR Program. However, the CoUnty would not provide reimbursement if, for example, all of a city's grant dollars were used to sail/give away rain barrels or distribute compact fluorescent light bulbs. · 'Water Conservation - i.e. Rain Barrcis · Energy Conservation · Water Quality: integrated peat'management; catch basin filters · Demonstration gardens; interpretive signag¢; recycled-content park furnishings AppendS. x 2 Grant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF TUKWILA This is a binding agreement entered into by and between the State of Washington Department of Ecology, hereinafter referred to as the DEPARTMENX, and the City of Tukwila, hereinafier referred to as the RECIPIENT, to carry out ~he activities described herein. RECIPIEN~I NAME & ADDRESS City of Tukwila 6300 Southcenter Boulevard Tukwila WA 98188-2545 RECIPIENT PROJECT COORDINATOR Rebecca Fox TELEPHONE 206431-3683 FAX 206431-3665 E-MAIL rfox@ci.tukwila.wa.us REGIONAL PROJECT OFFICER Steven Williams TELEPHONE 425-649-7048 FAX 425-649-7098 E-MAlL stwi461 ~ecy.wa.gov FUNDING SOURCE Local Toxics Control Account MAXIMUM ELIGIBLE COST $19,796 STATE GRANT SHARE $14,847 LOCAL SHARE $4,949 STATE MAXIMUlVl GRANT PERCENT 75 % FEDERAL TAX IDENTIFICATION NO. 91-6001519 For the purpose of this agreement, the RECIPIENT will be allowed to match the DEPARTMENT share with cash and interloeal in-kind costs in accordance with pre-application instructions. This grant is effective on January 1, 2004. Any work performed prior to the effective date of this agreement without prior written authorization and specified, in the Scope of Work will be at the sole expense and risk of the This agreement shall expire no later than December 31, 2005. 1 ofl0 Grant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila SCOPE OF WORK Task(s) set forth below summarize RECIPIENT's goals, activities, budget(s) and schedule(s) and expected outcomes. Recipient Responsibilities: The RECIPIENT is responsible for implementing activities identified in the local Solid Waste Management Plan or the Hazardous Waste Management Plan 1) PROJECT TITLE: COMPOST & WORM BIN DISTRIBUTION (WRR) Goal Statement: The goal of this project is to increase waste reduction and recycling in the City of Tukwila by providing the means for residents to purchase low-cost compost and worm bins to recycle and reuse compostable organic material at their residence. Maximum Eli 'ble Cost: $15,796 Proiect Description: The RECIPIENT shall conduct compost and worm bin distribution event in 2004 or 2005. The event may be held in conjuncdnn with neighboring cites. Promotional advertising shall occur prior to the event. Approximately 150 compost bins and 50 worm bins will be distributed. The RECIPIENT shall submit to the DEPARTMENT copies of flyers and any other promotional materials produced in conjunction with this project. If the RECIPIENT charges residents a fee for the compost or worm bins, the income received fi.om the sale of the bins shall be listed as a credit on voucher support Form C2. s ..~x,,~.,T PLAN TARGET: (What measurable change or accomplishment this project will achieve) - Over the two-year grant period, 36.1 tons oforganic material will be diverted from the waste stream and reused in residential yards and gardens. (Tonnage diversion is based past King County surveys that figured 500 lbs annually per compost bin and 200 pounds annually per worm bin, at 85% participation rote.) _ MILESTONES (Intermediate rezults that leadto theI ACTIONS MEASUREMENT · ...i- ' ' target) ' The actions the How the recipient The number of who take the steps by this recipient takes to knows the change took people or businesses described below date. encourage the change place July 04 or A. Procure bins and Invoiced and signed 05 distributor . vendor participation agreements August 04 B. Arrange date and Receive signed use or 05' site of events permit 3,600 single-family Receive flyer Sept 04 or C. Event publicity Confirmation from households 05 post office 200 single family Attend distribution Sept/Oct D. Distribution event Bins sold, income households event and buy bin 04 or 05 held received 2 of 10 Grant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila 2) PROJECT TITLE: BUSINESS RECYCLING AWARENESS (WRR) Goal Statement: The goal of this project is to increase awareness of waste reduction and recycle options available to businesses and offer outreach and technical assistance to businesses as requested. Maximum ]Eli ible Cost: $ 4,000 Schedule: January 1, 2004 through December 31, 2005 · The RECIPIENT will hire a contractor to mn the Tukwila Business Recycles program and do waste prevention]recycling/resource conservation outreach. The contractor will promote the program to increase participation. The contractor will sign up new businesses for the program and record how each business learned about the program. They will also offer an incentive of up to $50 in recycling containers for up to 10. for businesses that are starting to recycle or expanding their current recycling programs. This grant will pay for only part of the overall program; it will cover the cost of the outreach materials that the contractor will use to promote the program. TARGET PLAN TARGET: (What measurable change or accomplishment this project will achieve) 5 new businesses will sign up for the Tukwila Business Recycles program, 3 new businesses will agree to host promotional displays for the Tukwila Business Recycles program, 10 new businesses will become members of Tukwila's new business recycling recognition program. :~ESTONES '(Ini~rmediate r~!ts th~i lead ACTIONS MEASUREMENT tO th~ targeO .: ~ : The'number of :who take the steps · by this The actions the recipient takes to How the recipient knows businesses described below date. encot~rage the change ' the change took place 12 property Learn about the Contact property managers Track how many managers Tukwila Business contacted : with 10 or Recycling program more tenants and recognition program 5 property Have contractor Conduct on,site outreach Track managers come for on-site businesses/property with 10 or outreach and get managers that receive additional 3 of 10 Grant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila more tenants information/technic site visits al assistance for recycling 150 Receive Contact businesses Track how many are businesses, information about contacted such as those business recycling in Westfield and recognition mall (Southcenter) ' that generate large quantitie~ of waste 60 businesses Have contractor Conduct on-site outreach Track businesses that come for on-site receive site visits outreach 10 businesses Sign UP for Sign up businesses ' Track businesses that business recycling sign up recognition program Communication/Reporting: The DEPARTMENT's project officers will contact the RECIPIENT representatives in accordance with the implementation/verification schedule(s) attached herein. It is the responsibility of the RECIPIENT to bi prepared to discuss if the project is moving along on schedule and what technical assistance may be required. Reporting needs will be determined at this time. All payment requests must be accompanied by a progress. report that is satisfactory to the specifications of the grant officer. Payment requests are due at least every 12 months and no more frequentlY than everY six months. The RECIPIENT must also complete annual reports on the prescribed forms and submit to the DEPARTMENT a Final Performance Analysis report (FPA) including the effectiveness of the approaches used and any lessons learned, unless instructed otherwise by the DEPARTMENT. The FPA is due no later than 45 days following the expiration of this agreement. When completing the FPA, the RECIPIENT is required to complete the "innovative/learning project" requirement as described on page 53 in the Guidelines under the heading of Project Analysis. The RECIPIENT shall complete this requirement for Task 2: Business Recycling Awareness. IMPLEMENTATION/VERIFICATION SCHEDULE 4of10 Grant No. G0400313 ° Coordinated Prevention Grant Agreement with City of Tukwila Project Contact Step Milestone Date Status and Comments Task 1 Compost bins procured and date/site August arranged 04/05 Taskl Bin distribution event follow-up October 04/05 Task 2 ' ~usinesses signed up for on-site assistance Task 2 Businesses signed up for recycling program/recognition program 5 o fl0 Crrant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila CPG BUDGET * ..................... r;'~s -'MAX!.~M,ELIGIBLE COST 1. Compost & Worn Bin Dis~ibution ~) $15,796 2. Business Recycling Awareness (W~) $ 4,000 TOT~ $19,796 FUND SOURCE ADDITIONAL BUDGET CONDITIONS 1. Overhead is eligible; the RECIPIENT may charge 25 percent of RECIPIENT salaries and benefits applied directly to the project as overhead. 2. The RECIPIENT contact for billing and invoice questions is: NAME: Rebecca Fox : TELEPHONE: ~206-431-3683 3. Grant payments should be made out payable to the following and mailed to this address: City of Tukwila 6300 Sou{hcenter Boulevard Tukwila WA 98188-2545 6of10 Grant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila SPECIAL TERMS AND CONDITIONS A. MINORITY AND WOMEN'S BUSINESS PARTICIPATION The RECIPIENT agrees to solicit and recruit, to the maximum extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the effective date of this Agreement. In the absence of more stringent goals established by the RECIPIENT's jurisdiction, the RECIPIENT agrees to utilize the DEPARTMENT's goals for minority- and women-owned business participation in all bid packages, request for proposals, and purchase orders. These goals are expressed as a percentage of the total dollars available for the purchase or contract and are as follows: Construction/Public Works 10% MBE 6%WBE Architecture/Engineering 10% MBE 6%WBE Purchased Goods 8% MBE 4%WBE Purchased Services 10% MBE 4%WBE Professional Services 10% MBE 4%WBE No contract award or rejection shall be made based on achievement or non-achievement of the goals. Achievemen[ of these goals is encouraged, however, and the RECIPIENT and ALL prospective bidders or persons submitting qualifications shall take the following affirmative steps in any procurement initiated after the effective date of this Agreement: 1. Include qualified minority and WOmen's businesses on solicitation lists. 2. Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. 3. Divide the total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by qualified minority and women's businesses. 4. Establish delivery schedules, Where work requirements permit, which will encourage participation of qualified minority and women's businesses. 5. Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. By signing this Agreement, the RECIPIENT certifies that these steps were, or will be followed. Any contractor engaged by the RECIPIENT under this agreement shall be required to follow these five affirmative ~teps in the award of any ~ubcontmet(s). The RECIPIENT shall report to the DEPARTMENT payments made to qualified finns at the time of submitting each invoice and on forms provided by the DEPARTMENT. The report will address: 1. Name and State OMWBE certification number of any qualified finn receiving funds under the voucher, including any sub-and/or sub-subcontractors. 2. The total dollar amount paid to qualified finns under this invoice. 7 of 10 Crrant No. G0400313 Coordinated Prevention Grant Agreement with City of Tukwila B. INTERLOCAL AGREEMENTS If parties other than the RECIPIENT are contributing to the local share of project costs, memoranda of understanding or other written agreements confirming the contribution must be negotiated. These agreements must specify the exact work to be accomplished and be signed by all parties contributing to the local match of this project. Copies of these agreements shall be submitted to the DEPARTMENT. C. PROCUREMENT AND CONTRACTS 1. The RECIPIENT shall follow their standard procurement procedures and/or applicable state law in awarding contracts; RECIPIENTS with no formal procurement procedures must comply with the "Standards for Competitive Solicitation", found in the Administrative Requirements for Ecology Grants and Loans, WDOE 91-18 (Revised October 2000). 2. Following execution, at the request of the DEPARTMENT, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs), requests'for proposals (RFPs), and bid documents relating to this grant agreement to the DEPARTMENT. 3. The RECIPIENT may use existing contracts that conform to adopted procurement procedures and applicable state law~. The RECIPIENT shall notify the DEPARTMENT if it used contracts entered into prior to the execution of the grant agreement for performance of grant funded activities. D. SEPA COMPLIANCE To ensure that environmental values are considered by the state and local government officials when making decisions, the RECIPIENT shall comply with the provisions of the State Environmental Policy Act (SEPA), Chapter 41.23C RCW, and the SEPA Rules, Chapter 197-11 WAC. Copies of the SEPA documents shall be sent to the DEPARTMENT's Environmental Review Section, the appropriate regional office, and Ecology's Waste Management Grants Section. E. WETLANDS PROTECTION To comply with the directive of Executive Order 90-04, Protection of Wetlands, all local governments are requested and encouraged to make all of their actions consistent with the intent of this executive order; specifically, (1) to avoid, to the extent possible, adverse impacts associated with the destruction or modification of wetlands, and (2) to avoid direct or indirect support of new construction in wetlands wherever there is a practical alternative. F. FAILURE TO COMMENCE WORK The DEPARTMENT reserves that right to terminate this grant in the event the RECIPIENT fails to commence work on the project funded herein within six (6) months after the effective date. G. PROJECT INCOME Any project income directly generated as a result 0fthe activities funded by this grant shall be reported as a credit against the expenses of that activity, as required by the DEPARTMENT's Administrative Requirements for Ecology Grants and Loans, WDOE 91-18 (Revised October 2000). 8 of 10 Grant No. G0400313 Coordinated Prevention Grant Agreement With City of Tukwila H. GRANT PROJECT REPORTING The RECIPIENT, in conjunction with submission of payment requests, or at the request of the project officer, shall prepare Progress Reports and submit them to the DEPARTMENT. These reports shall include, but not be limited to, the following information: 1. Brief description of activities for each pr°jeer' 2. Brief discussion of progress toward expected outcomes. · 3. Notification of any successful projects worth sharing with other jurisdictions or the media, needs for technical assistance fi.om the DEPARTMENT, or any other comments and relevant information I. PROMOTIONAL AND EDUCATIONAL MATERIALS A copy of all promotional and educational materials developed as part of this grant shall be submitted to the DEPARTMENT concurrent with public distribution. The DEPARTMENT shall have the right to use any printed materials developed as part of this project in any manner the DEPARTMENT deems appropriate. The Washington State Department of Ecology will be acknowledged for providing funding in all published material and oral presentations that result from this grant. J. AMENDMENTS AND MODIFICATIONS No subsequent modification(s) or amendment(s) of this grant agreement shall be of any f~rce or effect unless in writing, signed by authorized representatives of the RECIPIENT and DEPARTMENT and made part of this agreement; ExcEPT a letter of amendment will suffice to redistribute the budget without increasing the total maximum eligible cost or to change the DEPARTMENT's Project Officer or the RECIPIENT's Project Coordinator or to extend the period of performance as set forth in the Grant Agreement. 9 of 10 Grant No. G0400313 Coordinated prevention Grant Agreement with City of Tukwila K. ALL WRITINGS CONTAINED HEREIN This agreement, the appended "General Terms and Conditions", and the DEPARTMENT's Administrative Requirements for Ecology Grants and Loans, WDOE 91-18 (Revised October 2000), contain the entire understanding between the parties, and there are no other understandings or representations except as those set forth or incorporated by reference herein. IN WI;rNESS WHEREOF, the parties hereby execute this Grant: STATE OF WASHINGTON DEPARTMENT OF ECOLOGY CITY OF TUKWILA Cullen D. Stephenson Date Authorized Official Date Program Manager Solid Waste and Financial Assistance Print Name of Authorized Official Title 10 of 10 Utilities Commit. tee April 2O, 2004 Present: Pam Carter, Chair; Pam Linder, Dennis Robertson Jim Morrow, Frank kiarte, Bob Giberson, Gail Labanara, Ryan Larson, Mike Cusick, Rebecca Fox, Pat Brodin, Lucy Lanterbaeh 1. Waste Reduction and Recycling Grant Interlocals Rebecca said the City receives grants from both King County Solid Waste and the State Department of Ecology (DOE). She had outlined how the $77,575 grant from King County would be spent over two years. It covers special recycling for hard- to-recycle goods such as batteries and electronic equipment, and for compost and worm bin sales to residents. The majority of funds go to aid business recycling, which accounts for 75% of the City's waste. Funding from the County (and State) has been decreasing each cycle. DOE's two-year grant is for $14,487, and requires a 25% match, which will be provided by the King County grant funds. It will also be spent on worm and compost bin sales, and for business recycling. There are two agreements, one for each grant. Recommend both agreements for Mayor's signature to COW and Regular Meeting. 2. Cascade View Public Works Trust Fund Loan Acceptance The City asked for a loan of $4,196,056 from the Public Works Trust Fund, and will receive it. The funds will be used to construct the Cascade View drainage improvements. The City's contribution to the project is $466,229 and using other grants and loans as well will make a total $5.1 million cost. The loan is for 20 years at a 1% rate. Later in the meeting Dennis expressed some concern over how this loan repayment would affect general fund revenues. Staff stated almost all of the project would be paid from the utility funds, as pipes for water, sewer and surface water are under sidewalks and the mad so repairs would be considered restoration. The general fund would pay for road improvements if roads were the main project. Recommend loan acceptance to COW and Regular Meetings. 3. Cascade View Drainage Public Meeting Ryan showed some drawings of proposed street changes that might be made in Cascade as improvements are built. Staff said car speeds were one of the neighborhood's biggest problems. Staff is considering building comer bulbouts at intersections to define intersections and slow traffic. The road will appear to be narrower, though it will have a wider pavement area. If cars are parked on the roadway, traffic may slow because of the apparent nearness of cars. Trees may be added, though Ryan was hesitant to put trees in where they're trying to get rid of surface water. Para L said staff has been extrcraely patient and helpful thus far, and thanked them. Jim M said there will be one more open house when designs are 90% complete. Information. 4. Allentown/Foster Point Water and Sewer Loan The City applied for and has received a Public Works Trust Fun (PWTF) loan for sewers in Allentown and Foster Point. This loan is for $5.7 million, and has a 2% rate for 20 years. Jim M raised the issue of Metro connection fees increasing 58% at the first of the year.' He is interested in trying to alert residents they should sign up for Metro KC connections this year to avoid the increase, though they won't actually connect until 2005. The Committee members agreed that would be a good move. Recommend loan acceptance to COW and 5. First Quarter Reports Jim passed out new copies of the quarterlies. The Committee was impressed that staff already cleaned out most of the City pipes. Information. ~.~, Committee chair approval