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Home My WebLink AboutCOW 2004-04-12 Item 4B - Reclassification - Public Works Coordinator to Deputy Public Works DirectorCO UNCIL ,4 GENDA SYNOPSIS I IrV, M No. ....................... Initials Meeting Date Prepared by Mayor'~s reviewCouncil review CAS Number: 04-047 I Original Agenda Date: April 12, 2004 Agenda Item Title: Reclassification of Public Works Coordinator to Deputy Public Works Director Original Sponsor: Council Admin. Public Works Timeline: Sponsor's Summary: Due to increased workload including managing the Business Services Division of Public Works, Personnel has conducted an analysis and has recommended that the Public Works Coordinator position be reclassified to a working title of Deputy Public Works Director~ Recommendations: Sponsor: Approve reclassification. Committee: Forward to COW and then on to Regular for approval of reclassification. Administration: Same as Sponsor. Cost Impact (if known): $7,000.00 Fund Source (if known): General 000.13 Public Works Administration Meeting Date Action 04/12/04 I Meeting Date Attachments 04/12/04 Mem, o from Mayor dated March 31, 2004 Classification Description of Deputy Public I~orks Director Finance and Safety Committee Meeting Minutes from April 5, 2004 MEMORANDUM TO: Finance and Safety Committee FROM: Steve Mullet, Mayor DATE: Mamh 31,2004 RE: Position Reclassification Public Works Coordinator The current Public Works budget allows for a Public Works Coordinator to manage the Business Services Division. As discussed during the 2004 budget process, this position has expanded and has had to assume a greater role of increased responsibility within the Department due to budget constraints, an increasing departmental workload, and changing needs within the City. Some of the additional duties include: · Planning and managing the goals and objectives for the Business Services Division which now includes engineers, project managers, and administrative and technical personnel; Managing the 303 Fund, a $1.1 million dollar fund for the maintenance and repair of the City's facilities; · Managing and administering the City's construction program; · Overseeing the Public works operations of the Emergency Operations Center when activated; and · Managing sensitive issues that have City/Region-wide impact upon the citizens, such as the Citrus Long-homed Beetle and the Ecology Lead and Arsenic Contamination Programs. The Personnel Department has conducted an analysis and has recommended that this position be reclassified to an Assistant Director and assigned the working title of Deputy Public Works Director (classification description is attached). The DBM rating for this classification is D-6-3, and the 2004 salary range is minimum $5,982 - maximum $7,477. It is also recommended that the position be reclassified retroactive to January 1, 2004. Fiscal impact will be absorbed by Public Works budget savings. The 2004 cost is approximately $7,000. Thank you for y~3ur consideration. cc: Viki Jessop, Administrative Services Director Jim Morrow, Public Works Director Alan Doerschel, Finance Director Kathy Rohlena, Personnel Analyst CITY OF TUKWILA CLASSIFICATION DESCRIPTION D / 6 3 ' This position is not responstble for work performed by another banded at the same level. SA~ ': :!~r~:: ~:~-,~.. ', :~! ~;!;~" -.,5!;~:'~:~ ,APP,ROV~.: :,~ ' :~ ~: ¥: DATE UPDATED CLASSIFICATION TITLE : ' ~ J~ TITLES: Assis~nt Dkector Depu~ Co~u~ Development Director Depu~ Public Works Director CLASSIFICATION 'fI'I'LE OF IMMEDIATE SUPER~SOR Depa~ent Head D~a~ent Director CLASSIFICATION SUM~I~Y Under ~e general direction ora Depa~ent Head 0r Depa~ent Director, peffom a varie~ of mnagerial ad~s~ative work that includes pla~ing, coordinat~g and directing t~e activities of~e depa~ent an~or ~jor divisiom/~nctional areas. Se~es as acting Depament Head or Deponent Director in ~e absence of the imediate supe~isor. 1. Mamges and provides direction to the depa~ent and ~jor Daily D6 divi~io~/~ctional areas, such as plam~g, business se~ices, gro~ and ~5% shorel~e mnagement, development regulation, and econo~c development. 2. Provides policy/tec~ical guidance to staff, depa~ents, comssio~, Weekly D6 elected officials, and the public to ensure compliance with sta~to~' 10% requiremenB and regulation. Reviews and approve~ plans, proposals, projects, applications, or pe~ts. Pa~ I ~ :.; . · :' ' . .. ~ ~E~SENTIAL DUTIES FREQUENCY .RANn/ 3. Provides direction in the development and implementation of department and Weekly D6 division goals, objectives, and long and short-range plans. 10% 4. Manages interdepartmental and intergovemmental projects and programs, Monthly D6 such as land use, economic development, and capital improvements. 10% >. Supervises and coordinates activities of employees in the department; Monthly C5 directs the selection, supervision and evaluation of assigned staffand 10% recommends disciplinary action to the Department Director or D~partment Head. 6. Maintains reasonable, predictable, and regular attendance daring the Daily D6 standard work week. 5% 7. Responds to concerns and issues and determines appropriate resolutions to Daily D6 maintain positive customer relations for the department and/or major 5% division. 8. Develops department policies by identifying regional and local policy needs Weekly D6 and recommends policy options for City management and Council. Plans 5% and develops programs and procedures to implement policies; identifies program outcomes, processes, and priorities; obtains resources via budget, contracting, interlocal agreements, and other mechanisms; monitors performance of work programs and projects; and allocates resources. 9. Prepares budget~ to enable the department and divisions to achieve its Weekly D6 objectives, including special activities assigned by the City Council; and 5% ensures that the department and divisions function within budget appropriations. 10. Evaluates and determines consultant requirements; negotiates and Monthly D6 administers contracts; oversees consultant performance; and authorizes 5% ~ayments. 11. Represents the interests of the City on boards and ~ommittees for issues Monthly D6 affecting the operations and activities of the department. Develops 5% interdepartmental and intergovernmental teams and partnerships with outside stakeholders. D-6-3 Classification Description Page 2 · ' ' ESSENTIAL DUTIES , ' FREQLrENCY BPuND/ 12. Serves as Acting Department Director or Department Head in the absence of Quarterly D6 the Department Director or Department Head. 5% MINIMUM QUALIFICATIONS Bachelor's degree in public administration or a related field and five years of related experience including two years of supervisory responsibility; or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington driver's license is also required. IfuNOWLEDGE: Knowledge of: · Principles, practices, and methods in field as applicable; · Applicable codes, laws, regulations, and ordinances; · General municipal operations and structure; · English usage, spelling, grammar and punctuation; and · Budgeting principles and processes. SKILLS Demonstrated skill in · Operating personal computers and utilizing computer applications and software; · Developing and administering grant program; · Establishing and maintaining working relationships with City personnel, outside agencies, and the general public; · Conducting'necessary research and compiling comprehensive reports; · Working independently with little supervision; · Communicating effectively, both orally and in writing; · Making and implementing sound decisions and exercising judgment in solving complex problems; D-6-3 Classification Description Page 3 · Guiding, directing and motivating employees; · Developing and implementing programs, policies, ariS'or procedures to achieve specific goals and objectives; and · Working effectively on several projects concurrently. .. PHYSICAL ACTIVITYfREQUIREMENTS: To perform the essential fimctions of thc class, incumbents must be able to perform the physical activities listed on the Physical Checklist. D-6-3 Classification Description Page 4 Fina.nce and Safety Committee April 5, 2004 Present: Dave Fenton, Chair; Joan Hernandez, Dennis Robertson Keith Haines, Jim Morrow, Steve Lancaster, Alan Doerschel, Rhonda Berry, Lucy Lauterbach t. Military Benefits Clarification Resolution 1529 provides medical insurance for the families of people who aro serving in the military. The resolution was unclear whether the twelve month coverage was for a contiguous period, or if it could cover people who served overseas for six or eight months, came home, and then left again for another six month tour. Jim Morrow made a plea for the military families, saying it would remove one worry from those who have a head of a household in active service. Dennis asked how much it cost last year, and Alan said it was a minimal cost to the City. The Committee unanimously recommended that the tWelve-month limit (and possible extension) start over with each activation for service. Report clarification to Council. 2. Position Reclassification Jim Morrow said he had planned to do a reclassification during the budget review process last fall. In the draft budget he had put a Business Manager in the organizational chart and planned for Frank to fill it, but then found it was no such position existing in the City's position classification system. Administrative Services recommended either deviSing a new classification of service, or finding one that would work for the "new" position. The Classification Description for Assistant Director worked for the newly named position of Deputy Director for Business Services. in the list of additional duties, Joan asked for a clarification of why the Deputy Director would oversee the Emergency Operation Center (EOC). Jim said he was not giving up being co-chief (with Nick Oiivas) of the EOC, but that in an emergency the Deputy Director would oversee the Public Works Department-specific duties while Jim oversaw the overall EOC operations. The position is funded, and it will acknowledge the additional workload Frank has assumed over time, including some engineering contract management. Dennis said the Classification was very general, but others said it is necessarily so, as it can apply to a variety of positions and is not a job description. Recommend to COW and Regular Meetin.q. 3. TVS StaffinR Needs Steve L explained that DCD has been limited in the amount of work that can be done on the Tukwila Valley South (TVS) annexation because of the other pressing issues such as TUC, TOD, Sound Transit, the Mall expansion, and the Comp Plan. Steve said he could have spent 30 hours on the TVS proposal last week, but he was pnly able to spare 3 hours. Public Works is also very busy with projects and Cannot spare staff to work on TVS. As the TVS proposal is starting to gain momentum, staff will be needed to work on it. Steve wants to hiro a contract employee as a project. manager for the DCD portion on the workload required to adopt a pro-annexation agreement, a master plan, an ElS, Comp Plan amendments, and a development agreement. All of these will be needed before annexation. Public Works plans to assign Ryan Larson work onTVS half time, and to hiro a current contract employee, Mike