HomeMy WebLinkAboutCOW 2004-04-12 Item 4D - Contract Supplement #3 - Tukwila International Boulevard Phase I with Perteet Engineering for $122,319.35 ............... . ....... - ............... I~M NO.
Prepared by Mayor's review Council review
Meeting Date BG~]'~
4/12/04 ./~LO"' ~'7 ~/f ~. 0~.
CAS Number: 04-049 I Orig~al Agenda Date: April 12, 2004
Agenda Item Title: Tu~la International Blvd Ph~e I (S 138~ St- S 152~a St) Consultant's Supplement.
Original Sponsor: Council Admin. Public Works
Timeline:
Sponsor's Summary: Perteet Engineering's contract No. 99-050.was for design and construction engineering
services for the Tukwila International Bird Phase I Improvements. In 2002 and 2003,
additional scope was requested and is now being formalized in this Supplement No. 3.
Additional scope includes right-of-way coordination, revisions due to WSDOT and Seattle
City Light undergrnunding coordination.
Recommendations:
Sponsor: Authorize Mayor to sign supplement with Perteet Engineering, Inc.
Committee: Authorize Mayor to sign supplement and forward to COW for information only.
As a supplement to an existing contract, no formal action is needed by Council.
Administration: Same as Sponsor.
Cost Impact (if known): $122,319.35 for a new contract amount of $1,663,233.35
Fund Source (if known): 104.02 Commercial Streets (pg. 38 2004 CIP)
Meeting Date Action
4/12/04
Meeting Date Attachments
4/12/04 Information Memo dated March 17, 2004
Supplemental Agreement No. 3 to Contract 99-050 Project No. 91-RW03
Transportation Committee Meeting Minutes from March 22, 2004
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo~
Date: March 17, 2004
Subject: Tukwila International Boulevard - Phase I (S 138 St to S 152 St)
Supplemental Agreement No. 3 with Perteet Engineering, Inc.
Project No. 91-RW03, Contract No. 99-050
ISSUE
Perteet Engineer'mg, Inc., performed additional work as directed by the City in order to complete the
design for Tukwila International Boulevard Phase 1. The additional scope of work accumulated over
several years and the fee has just now been negotiated.
BACKGROUND
Consultant Agreement No. 99-050 for the maximum amount payable of $459,414.00 with Perteet
Engineering, Inc., included project administration, coordination, community involvement,
environmental permitting/approvals, right-of-way plans and legal descriptions, utility coordination, and
final plans, specifications and estimates (PS&E) with a required completion date of July 30, 1999.
In September 2000, Supplemental Agreement No. 1 was executed for a tune extension, no additional
fees. In May 2001, after numerous issues developed that were not included in the original contract,
Supplemental Agreement No. 2 in the amount of $1,081,500 was executed. Additional scope of work
included additional time due to PSRC funding constraints, subsurface utility engineering/mapping
required by the Transportation Improvement Board, right-of-way acquisition assistance, coordination of
streetscape design, fiber optic conduit coordination, Tukwila Village coordination, update 1994 survey
base map, and construction engineering services.
In 2002 and 2003, numerous additional work tasks were requested of Perteet Engineering that are now
being formalized in this Supplemental Agreement No. 3. Additional scope of work includes right-of-
way acquisition coordination, right-of-way plan revisions, design revisions, WSDOT approvals, Seattle
City Light coordination of undergrounding, additional meetings and coordination with staff and the
public, and S 144a St design coordination.
ANALYSIS
The original contract with Perteet did not anticipate the multitude of issues, delays and complications
that developed in order to finalize the design of this project. Perteet handIed the challenge with tenacity
and vigor. This Supplemental Agreement No. 3 in the amount of $122,319.35 is budgeted in the
104/02 Commercial Street fund. The new overall contract amount is now $1,663,233.35.
RECOMMENDATION
Approve and execute Supplemental Agreement No. 3 with Perteet Engineering, Inc.
attachment: Supplemental Agreement No. 3
City of Tukwila
Tukwila International Boulevard - South 152nd Street to South 138th Street
SUPPLEMENTAL AGREEMENT NO. 3
The City of Tukwila desires to supplement the agreement entered into with Pcrtcet Engineering,
Inc., executed on March 16, 1999. All provisions in the basic agreement remain in effect except
as expressly modified by Supplements 1, executed on August 18, 2000 and Supplement 2,
executed on May 16, 2001 and this supplement.
The changes to the agreement are described as follows:
I
Paragraph 2, Scope of Services, is modified by adding the following:
DESIGN SERVICES:
1.0 Project Management & Coordination
1.1 Coordinate with the City's Right-of-way consultant. Advise the consultant as to the
project impacts on private properties and the purpose of individual casements and Rights-
of-way dedications for a total of 21 properties.
1.2 Preparation of the License to Co.nstruct merge document and database for 56 properties.
This will be used to produce the cover letter & license to construct documents for 56
properties. The merge document and database will be prepared to provide a different
cover letter for those properties that require relocation of utility services.
1.3 Attend an additional twelve coordination meetings with Agency staffon urban design,
City artwork, landscaping, and utilities.
1.4 Provide documentation for monthly billing invoices.
1.5 Internal project coordination meetings.
1.6 Coordinate with City's consultant for the 144th Street project.
2.0 Property Owner Meetings/Public Involvement
2.1 Provide information and answer property oWner questions over the phone, with respect to
the project and private property impacts.
2.2 Prepare a cover letter for initial contact with the 21 property owners involved in the
acquisition process.
2.3 Provide assistance with the more significant acquisitions by attending 4 field meetings
with the City's R/W consultant and property owners to explain the project.
Supplement No. 3 Page ]
Tulo~ila International Boulevard Perteet Engineering, Inc.
2.4 Revise up to 12 right-of-way exhibits, and legal descriptions, if required by property
owners as a condition of the acquisition.
2.5 Prepare exhibits for relocation of pad mounted switch gear on the prOject.
2.6 Prepare a composite digital image simulation of the project improvements for 1 parcel.
2.7 Prepare exhibits for public meeting.
3.0 Revisions to R/W Plan
3.1 Identify and tabulate all of the RAV takes as to need/purpose.
3.2 Revise the individual exhibits for 21 properties for a 'neat' line acquisition.
3.3 Revise the project right-of-way plan to reflect the changes described in paragraph 3.2 of
this supplement.
3.4 Revise the project base map to reflect the changes described in paragraph 3.2 of this
supplement.
3.5 Revise the individual acquisition legal descriptions for the 21 properties to reflect the
changes described in paragraph 3.2 of this supplement.
4.0 P$&E Revisions
4.1 Revise the street improvement plans to indicate excavation of tree pits without planting
trees.
4.2 Revise the current street improvement project contract to include the changes necessary
for a separate contract for tree planting, including preparation of tree pits.
4.3 Revise plans to reflect changes to the urban design and landseepe plans, including
elimination ofrails and the addition of walls at the back of walk.
4.4 Prepare exhibit and plan revisions to eliminate sign relocation.
4.5 Update contract specifications from 2000 to 2002 Standard Specifications.
$.0 Channelization Plan Revisions
5.1 Provide WSDOT with electronic copies of plans for their evaluation of HALs.
5.2 Participate in additional discussions with WSDOT on the ehannelization plans and PALs
identified by WSDOT. Evaluate alternatives for the City and provide exhibits for the
alternatives.
5.3 Prepare WSDOT Channelization plan to include revisions for access and left tums at
South 146t~ Street and South 141st Street. Revise the current project basemap to include
Supplement No. 3 Page 2 a:trra~_t~lgnlg~$~ l-na~ta t.~.~ ~t,~Co.~,~m~q~ J ~.$.~.dat
Tulovila International Boulevard Perteet Engineering, Inc.
separate sheets to meet the City's standard channelization and signing plans while
maintaining the sheets necessary to meet WSDOT ehannelization plan requirements.
6.0 Revisions for Seattle City Light ·
6.1 Prepare quantity takeoffs of Seattle City Light Plans.
6.2 Evaluate the SCL 10/12/01 plans for the replacement of the existing overhead power
system, including evaluation of redundancy. Update the evaluation for the 5/2/02
estimate using the 3/20/02 SCL plans.
6.3 Revise the plan set and evaluate changes and conflicts for the 9/7/01 Seattle City Light
plan revisions.
6.4 Revise the plan set and evaluate changes and conflicts for the I0/12/01 Seattle City Light
plans.
6.5 Revise the plan set and update quantities for 3/20/02 SCL plans. Evaluate utility conflicts
for the 3/20/02 plan set.
6.6 Revise the plan set for the 7/31/02 plans.
6.7 Evaluate the 8/15/02 plans for contract addendum.
ADDITIONAL WORK:
PS&E for planting trees removed from the plan set has not been included in this supplement.
III
Paragraph 4(A), Payment, shall be amended as follows:
The additional work will cause an increase in the maximum payable of One Hundred Twenty-
Two Thousand Three Hundred Nineteen Dollars ($122,319) for a new total maximum payable of
One Million Six Hundred Sixty-Three Thousand Two Hundred Thirty-Three Dollars
($1,663,233) as set forth in the attached Exhibit D-l, and by this reference made a part of this
supplement.
IN WITNESS WHEREOF, the City and the Consultant have executed this Supplement No. 3 as
of the day of ,2004.
CITY OF TUKWILA PERTEET ENGINEERING, INC.
Richard L. PerfeeL- P.E.
TITLE:
DATE:
Supplement No. 3 Page $ ~..m~,._tx~is.l~it.r~t~to
Tukwila International Boulevard Perteet Engineering, [nc.
Classification Hours Rate Cost
TOTAL DSC
OVER.HEAD (OH COST - including Salary Additives):
OSRatex OSC ~ x ~J~:
FIXED FEE (FF):
FF Rate X (DSC + OH)~ x ~=
REIMBURSABLES:
SUBCONSULTANTS:
Supplement Total:
Previous Total: ~ $ ~i'~ 1,540,914,00.
_PREP~IRED BY: Ross I-Ieller D/IrE: March 3. 2004
Supplement No. 3 Page 4
Tukwila International Boulevard Perteet Engineering, Inc.
TRANSPORTATION (/]~U.'X'~'":": (March 22, 2004) - Page 2 '
Byers has worked on the bus stop at the True Value, and it has now been moved to
Cascade View Park. It is near a crosswalk to get to Larry's at 37th. The plan is to
increase visibility to improve sight distance. Landscape trees and a small median strip
will be put in west of 37th to act as traffic calming~ objects. The TIB themes will be used
On the portion of the street between TIB and 37 , with pede,strian lightin.~, similar bus
shelters, and wide sidewalks. The sidewalks will narrow to 6 west of 37"', and cobra
lights will replace ped lights. The City will need to get land donations for sidewalks. This
supplement to the engineering contract is to pay for the work needed to move the bus
stop from True Value, and for using KPG to negotiate with City Light about
undergrounding. The $98,t52.82 cost is within budget. As this is a Supplement to an
existing contract no formal action is needed. Recommend issue to COW for
information,
4. Tukwila International Boulevard (TIB) 138th~152nd Perteet has worked on
engineering for TIB since 1999. In that time period there have been two Supplemental
Agreements, one each for more time and more work. Jim said WSDOT caused much of
the work done in 2002 and 2003 which comprise this $122,319.35 Supplemental
Agreement #3. WSDOT has changed channelization five times. Funding will come from
the 104/02 Commercial street fund. Again, as this is a Supplement, no formal action is
necessary. Recommend issue of Supplement #3 with Perteet EnRineering to COW
for information.
Committee chair approval