HomeMy WebLinkAboutCOW 2004-04-12 Item 4G - Resolution - Reject Low Bidder / Award to Totem Electric for Green River Valley Signal Interconnect for $194,905COUNCIL A GENDA SYNOPSIS
................ Initials ITEM NO.
Meeting Date Prepared by Mayor's review Council review
4/12/04 BG ,,.~ ~ ~.~ ~._/7/
CAS Number: 04-052 I Original Agenda Date: April 12, 2004
Agenda Item Title: Bid Award for Green River Valley Signal Interconnect Project
and Resolution Rejecting Nonresponsive Low Bidder.
Original Sponsor: Council ddmin. Public Works
Timeline:
Sponsor's Summary: This project will coordinate traffic signals along West Valley Hwy and S 180m St in Tukwila,
Renton, and Kent. The project was advertiged on March 3 and 10 and six bids were received
and opened on March 26, 2004. The low bid from North Sky Communications is considered
nonresponsive for not including the required sales tax. The second low bid of $194,905.00 is
from Totem Electric, Inc. Recommend award bid to Totem Electric.
Recommendations:
Sponsor: Award contract to Totem Electric, Inc. and adopt resolution rejecting North Sky
Communications' bid.
Committee: To be presented to Transportation Crate April 12, 2004
Administration: Same as Sponsor.
Cost Impact (if known): $194,905.00
Fund Source (if known): 104.02 Commercial Street Fund (pg. 43 2004 CIP)
Meeting Date Action
4/12/04
Meeting Date Attachments
4/12/04 Information memo dated April 5, 2004
Location Map
Bid tabulation
Resolution
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: April 5, 2004
Subject: Green River Valley Signal Interconnect Pro|ect.~]
City Project No. 92-RW01
Bid Award
ISSUE
Award the bid for the construction of the Green River Valley Signal Interconnect Project to Totem
Electric of Tacoma, Inc. in the amount of $194,905.00.
BACKGROUND
The project will result in all traffic signal coordination along West Valley Hwy and S 180~ St in
Tukwila, Renton and Kent. Interagency coordination will improve safety and reduce congestion along
the arterials and the freeway ramps, The project will install approximately 30,200 linear feet of fiber
optic cable, 14,100 linear feet of interconnect communication cable, conduit, junction boxes and related
work. This regional signal interconnect project is being coordinated with the King County Tram-Valley
ITS project and will require permits from the Rcnton, Kent and WSDOT.
ANALYSIS
The project was advertised for bids March 3 and 10 and bids were opened March 26, 2004. Six bids were
received with the low bid of $142,225.16 from North Sky Communications. All bids were checked and
tabulated. The apparent low bidder, North Sky Communications, is considered to have submitted a non-
responsive bid for modifying the bid proposal with the language "does not include sales tax". As
described on the bid proposal, roadway projects must include the sales tax in the various bid prices per
WAC 458-171 ('Rule 171'). The next lowest bidder, Totem Electric of Tacoma, Inc., submitted a bid
for $194,905.00. Totem Electric has worked successfully with Tukwila on several past projects.
BUDGET AND BID SUMMARY
Bid En~ineer's Estimate Budget
Bid $194,905.00 $ 263,750.00 $ 315,000.00
Contingency 10% 19,490.50
Signal Equipment 120,000.00 120.000.00 100,000.00
Total $ 334.395.50 . $ 383,750.00 $ 415,000.00
RECOMMENDATION
Reject low bid submitted by North Sky Communications. Award the construction bid to the second low
bidder for the Green River Valley Signal Interconnect project to Totem Electric of Tacoma, Inc. for
$194,905.00.
attachment: Location Maps Bid Tabulation
Resolution Rejecting Noaresponsive
GREEN RIVER VALLEY
SIGNAL INTERCONNECT
LOCATION MAPS
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, REJECTING THE BID SUBMITTED BY NORTH SKY
COMMUNICATIONS, FOR THE GREEN RIVER VALLEY SIGNAL
INTERCONNECT PROJECT; AND AWARDING THE BID TO TOTEM
ELECTRIC, INC. IN THE AMOUNT OF $194,905.00.
'~¥H ~;REAS, sealed bids were received for the Green River Valley Signal Interconnect Project;
and
XVlt~REAS, bids were opened and read aloud by the City Clerk's Office on March 26, 2004, and
the apparent low bidder was North Sky Communications, whose proposal was in the amount of
$142,225.16; and
Wi~EREAS, upon examination and inquiry by City staff of the North Sky Communications bid
documents, it was determined that the bid documents submitted by North Sky Communications included
a modification stating that they did not include the required sales tax incidental to each bid item, and
therefore the bid submitted by North Sky Communications has been determined to be nonresponsive; and
WHEREAS, the disclaimer on the bid proposal makes North Sky Communication's bid
unreliable, and as unreliable bids must be rejected in the public's interest, North Sky Communieation's
bid must therefore be rejected as nonresponsive; and
WHEREAS, Totem Electric, Inc. submitted the next lowest bid of $194,905.00 including the
incidental sales taxes; and
WHEREAS, upon examination and inquiry by City staff, the City of Tukwila determined that the
Totem Electric's bid is responsive;
NOW, THEREFORE, TH]g CITY COUNCIL OF TlcHg CITY OF TUKWILA,
WASH 1NGTON, I-W. REBY RESOLVES AS FOLLOWS:
Section 1. The above "whereas" recitals are herein adopted as findings of fact.
Section 2. The bid submitted by North Sky Communications for the Green River Valley Signal
Interconnect Project is not reliable due to a modified bid proposal, and is hereby rejected as
nonresponsive.
Section 3. Totem Electric, Inc. is determined to be the lowest responsive bidder with a bid of
$194,905.00 after taxes.
Section 4. The Mayor is hereby authorized to sign a contract with Totem Electric, Inc. for the
Green River Valley Signal Interconnect Project in the amount of $194,905.00.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of ,2004.