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Home My WebLink AboutCOW 2004-03-22 Item 4A - Budget - Economic Development Administrator Position Description and FundingOriginal Sponsor: Timeline: CAS Number: 04-037 Agenda Item Title: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known) Meeting Date 03 -22 -04 Meeting Date 03 -22 -04 Initials 1 Prepared by J Mayor's review 1 Council review B. Baker for" V. Jessop Economic Development Position (including proposed classification Description and monthly wage) Council Admin. X Mayor's Office /Admin. Services Dept. Post discussions between Mayor's Office staff, the Finance Director and the Administrative Services Director, direction was for staff to prepare a proposed classification description (broad picture) and salary comparison information. Said information was gathered and /or prepared and provided to the Finance Safety Committee at their March 1, 2004 meeting. That Committee approved the position and recommended the item be forwarded to the next Committee of Whole meeting for discussion. Approve position. Same as sponsor. Same as sponsor. Proposed Salary Range $6501 -$8451 Original Agenda Date: March 22, 2004 Sufficient funds exist between Mayor's budget and professional services monies. Action Attachments Meeting Date 03 22 04 Memo. to Finance Safety Committee dated 02 -26 -04 Proposed Classification Description Proposed Monthly salary Minutes Finance Safety Committee March 1, 2004 Organizational Chart ITEM No. City of Tukwila (Ifs f_ 'Z 6200 Southcenter Boulevard Tukwila, Washington 98188 rsos MEMORANDUM TO: Finance and Safety Committee Dave Fenton, Chairperson Joan Hernandez Dennis Robertson FROM: Viki Jessop, Administrative Services Director DATE: February 26, 2004 RE: Economic Development Administrator Thank you for your consideration. Mayor Mullet, Rhonda Berry, Alan Doerschel and I met to discuss the position of Economic Development Administrator for the City of Tukwila. Based on our review, the Mayor has asked that I provide you with the following information (copies attached): Copy of proposed classification description (broad picture). Copy of job description (more specific picture). Salary comparison information. Draft language to be incorporated into a resolution to clarify the title for the position. In addition, I have spoken with Alan,Doerschel regarding the money budgeted for this position. With the changes that are expected regarding the City Administrator, the position of Assistant City Administrattor will not be filled and that money is available to fund the EDA position instead. There is currently $71,000 in the Mayor's budget, plus a portion of the $30,000 Professional Services money that is budgeted for Rob Larsen. In addition, since the position will not be filled for several months, there will be sufficient money to cover the wages and benefits. There may be a need for an additional half -time clerical person to support this position and the ability to pay within the current budget is being reviewed at this time. Additional information will be provided to you at the meeting on Monday with regard to what the expectations are for the individual to be focused on in this position. Alan, Rhonda and I will be at the meeting to answer questions you may have. Phone: 206-433-1800 City Hall Fax: 206-433-1833 www.ci.tukwila.wa.us Steven M. Mullet, Mayor BAND E 1. 2. FLSA Exempt CLASSIFICATION TITLE Department Administrator CLASSIFICATION SUMMARY E -8 -1 Classification Description Page 1 CITY OF TUKWILA CLASSIFICATION DESCRIPTION GRADE ISUBGRADE 8 I 1 I This position is not responsible for work performed by another banded at the same level. APPROVAL ti= DATE:UPDATEII JOB TITLES CLASSIFICATION TITLE OF IMMEDIATE SUPERVISOR City Administrator Economic Development Administrator Under the general administrative direction of the City Administrator, performs a variety of managerial, professional and administrative work in planning, directing, organizing and coordinating the overall activities of the division and assigned programs. Plans, develops, organizes, manages, and evaluates assigned Daily E8 City-wide programs, to include developing strategies and implementing the City Council's adopted policies regarding assigned programs. Assists departments with programs and projects to ensure Daily E8 coordination between assigned area and department 15% programs. Reviews and evaluates department policies and actions that may impact assigned area. 20% TASK ESSENTIAL DUTIES FREQUENCY BAND/ NO GRADE 3. Develops and maintains working relationships with City Daily E8 staff; community, regional, State and national contacts; and 15% strategic partners in the community to facilitate economic vitality for the City and represent the City in contract negotiations relating to economic development. 4. Prepares and presents staff reports and briefings to City Weekly E8 staff, City Council, Commissions, advisory committees, 10% citizen groups, and the public. Provides representation to a variety of boards and commissions; and attends and participates in professional groups and committees. Assists the City Council in identifying economic development objectives and developing strategies. 5. Manages and evaluates performance of assigned programs Weekly E8 including establishing program goals, priorities, and delivery 10% strategies; compiling information; and analyzing the effectiveness of assigned programs. 6. Researches, analyzes, and prepares various reports, plans, Weekly E8 and other materials requiring judgment as to content, 5% accuracy, and completeness. 7. Prepares and manages the division budget utilizing intemal Weekly E8 controls to assure fiscal responsibility and financial 5% accountability. 8. Researches funding sources, writes proposals, determines Weekly C4 needs, and administers grants. 5% 9. Supervises the activities of division personnel to include Weekly C5 scheduling, assignment and review of work; providing 5% assistance; administering discipline; evaluating performance and making hiring, termination, and pay change recommendations. E -8 -1 Classification Description Page 2 TASK ESSENTIAL DUTIES FREQUENCY BAND/ N0, GRADE 10. Establishes goals and objectives for the division to ensure Weekly E8 compliance with City Council policy directives and all applicable local, state or federal laws, rules, and regulations. Develops, interprets and implements operating policies and procedures to accomplish division goals and objectives. 11. Monitors legislative developments; reviews legislation; and Weekly E8 provides communication and analysis of new laws, updated 5% information, new resources and opportunities, and new programs available. E -8 -1 Classification Description Page 3 5% MINIMUM QUALIFICATIONS Bachelor's degree in a related field and five years of related experience including two years of supervisory responsibility or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington Driver's License is also required. KNOWLEDGE: Knowledge of: Terminology, laws, rules, regulations, principles, procedures, and practices related to the field; City organization and operations; Public accounting and financing; Fiscal and budget management principles, practices and procedures; and Program development methods and techniques. SKILLS Demonstrated skill in Exercising sound judgment in evaluating situations and making decisions; Establishing and maintaining effective working relationships with City personnel, outside agencies, and the general public; Guiding, directing, and motivating employees; Using a personal computer and related software applications; Project management and handling multiple tasks; Developing and implementing short and long range programs; Public speaking and facilitating meetings; Contract negotiations and development for real property; Communicating effectively, both orally and in writing; and Effectively delegating duties and responsibilities. PHYSICAL ACTIVITY/REQUIREMENTS: To perform the essential functions of the class, incumbents must be able to perform the physical activities listed on the Physical Checklist. This class consists of primarily sedentary work. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. E -8 -1 Classification Description Page 4 Economic Development Administrator 2004 Salary Survey Finance and Safety Committee March 1, 2004 Present: Dave Fenton, Chair; Joan Hernandez, Dennis Robertson Viki Jessop, Alan Doerschel, Rhonda Berry, Shelley Kerslake, Lucy Lauterbach 1. Economic Development Position Classification and Wage:IViki passed out a new page summarizing the mission and responsibilities of the proposed position Economic Development Administrator. Included in the packet were a Classification Description, Essential Duties, Position Title and minimum qualifications, all of which elicited comments from the Committee. Dennis questioned the task that had the person representing the city in negotiations, but was satisfied with the explanation that could be in relation to buying property. Joan questioned the goal that the person establishes goals and objectives for the Department: Viki said that would be removed. Under minimum qualifications Dennis questioned how low the requirements seemed, and added under either the Knowledge or Skills section "contract development and negotiation of real property transactions In the end, the Committee approved the position. The memo Viki just passed out will go to Council, and some of the classification information might not be included, as it had a little more information than needed. Recommend position to COW: 2. Traininv Options for Teaching Ethics Shelley explained the types of classes she has done to teach public officials and others about ethics. Topics that would be most relevant to Council and Planning Commission (with DCD and PW directors and the City Clerk's office also being present) include the Open Public Meetings Act, Appearance of Faimess Doctrine, and Conflicts of Interest. That could be a two -hour session. Other topics such as Basic Powers, Duties, Liabilities, and Immunities of the City, would be relevant only for Council and the Clerk's office in another two hours. Dennis suggested drawing up an ethics policy. Viki and Rhonda noted there is already an ethics policy that covers employees. Dave said he thought the Council could develop a separate policy that was relevant to their decisions and work. Shelley's material will be both written and in a power point presentation. Plan a Mav training session. 3. Council Travel Policy The Committee members spent some time going through the policy from the beginning. Getting into the section previously called Out of State Travel, they discussed again the policy of giving each Council member a travel allotment that could be used for any local, state or national travel. Once they established that, they turned to making sense of the policy, as that decision does away with several sections of the current policy. They talked about the issue of what happens to the shared travel funds that result when a Council member chooses not to travel, and returns his/her allotment to the central shared travel fund. Turning next to Sister City travel, Dennis said he did not think the City should fund Council travel to Ikawa. Joan thought that Ikawa travel could benefit the City. The Committee decided each Council member could use his or her individual travel allotment toward a trip to Ikawa if that Council member wanted to go. They then talked about the section that addressed travel to national conferences, and allowing those on national committees not to count in the number of people who go. Dave said he LEGISLATIVE ANALYST f CITY l ADMINISTRATOR 1 ECONOMIC DEVEL ADMINISTRATOR (NEW) (HUMAN SERVICES) COORDINATOR OFFICE OF THE MAYOR MAYOR EXECUTIVE 1 SECRETARY J I SECRETARY l (0.5) CITY ATTORNEY) MUNICIPAL COURT OPERATIONS MANAGER l I BAILIFF I JUDGE 1 SECRETARY J ADMIN. COORDINATOR SUPPORT J ADMIN. SUPPORT TECHNICIANS (4) PROBATION OFFICER (0.5)