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HomeMy WebLinkAboutCOW 2004-03-22 Item 4E - Bid Award - Construct Company for Andover Park West Lift Station #2 Overflow Project for $247,574.40CAS Number: 04-040 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 3/22/04 Meeting Date 3/22/04 p: prolecfs swW0sw031(A.S Bid Aware APW We410w 3 -11 -04 COUNCIL AGENDA SYNOPSIS Meeting Date 3/22/04 4,.ara ITEM INFORMATION; Initials Prepared b 1 Mayor's review 1 Councjl review MC el I 1 I <I /AA tti 0 4 r 0 1/4i o I Original Agenda Date: March 22, 2004 Bid Award for Andover Park West Overflow Project Council This project will provide a bypass sewer line at Lift Station No. 2 (located in Andover Park West at Minkler). The project was advertised on February 2 and 8 and eleven bids were received and opened on February 27, 2004. The low bid of $247,574.40 is from Construct Company and references show satisfactory work. Award contract to Construct Company. Forward to COW and then Regular Council. Same as Sponsor. $247,574.40 403/02 Sewer Fund (pg. 98 2004 CIP) Action Information memo dated March 4, 2004 Bid tabulation Utilities Committee Minutes from March 16, 2004 Admin. Public Works ITEM NO. 4 e To: Mayor Mullet From: Public Works DirectoofTn Date: March 4, 2004 Subject: Andover Park West Overflow Project No. 86 -SW03 Bid Award ISSUE INFORMATION MEMO Award the bid for the gravity overflow at Sewer Lift Station No. 2 at the intersection of Minkler Blvd. and Andover Park West. BACKGROUND This project will provide a gravity overflow for Lift Station No. 2 in the event of a power outage in combination with generator failure. The original budget for the project is $300,000.00 for engineering and construction in the 2004 C.I.P. ANALYSIS All bids were checked and tabulated. The apparent low bidder is Construct Co. LLC from Sumner, Washington. City staff checked the provided references for jobs of similar size and experience. The references checked indicate the contractor has done satisfactory work. Funds for the Andover Park West Overflow are available in the current C.I.P. The funding provides the project a 10% contingency. Expenses Budget To Date (surveying copies of plans) 5,000.00 Construct Co. to Install Overflow 247,574.40 Contingency 10% for Overflow 24157.44 Total Expenses $277.231.84 $300.000.00 RECOMMENDATION Award the construction bid to Construct Co. LLC for $247,574.40 to install the overflow at Lift Station No. 2. MC:1W (P:Projeru%A -SW P.gsblS6SWO3Viid Award Info Memo) Utilities Committee March 16, 2004 Present: Pam Carter, Chair; Pam Linder, Dave Fenton Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Mike Cusick, Alan Doerschel, Rebecca Fox, Lucy Lauterbach; Steve Caputo Rabanco DRAFT 1. Water Sewer Comn Plans Consultant Agreement The Water and Sewer Plan updates are planned for this year. The chosen firm from a list of short- listed consultants is Economic and Engineering Services, Inc. Pam Carter noted that the consultant contract came in under budget with the 9.5% contingency included. Mike indicated that the study will incorporate the portion of Water District 125's water distribution system that serves Foster Point since the City plans to take over that system. Pam commented on SewerCAD and Mike explained that the City will purchase the SewerCAD software if there is sufficient money left in the contingency. If additional modeling is required, consultant will provide the service. The consensus was to move the issue to COW and then to Regular Council. Refer Agreement with EES for S189.873 to COW. 2. Andover Park West Overflow This project will build a gravity flow system for Lift Station 2 at Minkler /Andover Park West. This is needed in case of a generator failure. The lowest bid came in under budget with the 10% contingency included. Pam asked if the low bidder, Construct Co. LLC had done work for the City. Mike indicated that Construct Co had never worked on a project for the City but reiterated that references were checked and that feedback was very positive. A question was asked if the low bidder was a company that performed poorly on previous projects what would we do? Jim indicated that more than likely, staff would recommend the next lowest bidder and forward to Council for approval. Jim stated that part of the contract process is to determine both contractor responsiveness (did contractor fully meet all the terms stated in the invitation for bids) and contractor responsibility (is the contractor trustworthy and does he have the ability to satisfactorily perform the proposed work). The Committee recommended moving this issue to COW and Regular Council for approval. Recommend bid award to Construct Co. LLC for S247.674.40 including WSST to COW and Council. 3. Solid Waste Contract Extension The City currently has a garbage and recycling contract with Rabanco. The contract will expire in March, 2005. Staff presented two options to the Committee: to wait until the contract expires next year and then look for a provider; or to extend the current contract for two years, which is possible because of an extension clause in the current contract. The Committee recommended this second option. Jim M said Public Works staff is too busy to negotiate a new contract with possible a new contractor next year, and that an extension was their favored option. Pam L asked about performance, which staff reported as excellent. Regarding rates, Frank said Tukwila's rates compare favorably to other cities around us. Pam C asked about Bellevue's new contract, which is very complicated but probably has lower rates than Tukwila. Steve's answer was that Tukwila's rates are the best in the whole South Sound. Jim M noted the time to be able to extend the contract expires at the end of March. Pam C asked whether there were any reasons not to extend, and Frank said there weren't any other than denying other providers the right to compete for our business. Dave said as a commercial customer he's had very good support from Rabanco.