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HomeMy WebLinkAboutReg 2004-03-01 Item 8A - Interlocal Agreement - Trans-Valley Intelligent Transportation System (ITS) with King County & City of RentonCAS Number: 04-035 Original Sponsor: Timeline: Sponsor's Summary: Meeting .Date 3/01/04 Meeting Date 3/01/04 Oq 035 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by I Mayor's review 1 Council review 3/01/04 RT A511 ,t 1 I ,7 LH I I I I TEM;;INFORMATION t Original Agenda Date: March 1, 2004 Agenda Item Title: Approve Interlocal Agreement between the City, king County and Renton for the Trans Valley ITS Project Council Admin. Public Works King County is sponsoring a grant- funded project that will provide an Intelligent Transportation System (ITS) along the S 180' St/SW 43 St SE 176 St corridor that traverses through Tukwila, Renton and unincorporated King County. The project will install new traffic signal control equipment and cameras, which will then be owned by Tukwila. This agreement defines the appropriate responsibilities as well as the long-term operation of the ITS equipment. Recommendations: Sponsor: Authorize Mayor to sign Interlocal Agreement. Committee: Forward to COW (yet 3/8 COW cancelled, so moving to 3/1/04 Regular). Administration: Same as sponsor. Cost Impact (if known): No Funding Obligation for Tukwila, standard maintenance on controllers after installed. Fund Source (if known): 000.16 Street Fund for O &M oRncovcutro Action Attachments Information Memo dated February 19, 2004 Interlocal Agreement Vicinity Map Transportation Committee Meeting Minutes from February 23, 2004 ITEMNO. INFORMATION MEMO TO: Mayor Mullet FROM: Public Works Directo (f fSl DATE: February 19, 2004 SUBJECT: Kinv County Trans- Vallev ITS Project Interlocal Agreement ISSUE Authorize the Mayor to execute an Interlocal Agreement with King County and the City of Renton regarding the Trans Valley ITS Project. BACKGROUND King County is sponsoring a grant funded project that will provide an Intelligent Transportation System (ITS) along the S 180`" St SW 43r St SE 176`" St corridor that traverses through the Cities of Tukwila and Renton and through unincorporated King County. The project will install new traffic signal control equipment, cameras, and other associated equipment within Tukwila city limits that will be owned by Tukwila. The objective is to be able to improve traffic flow through the corridor by using state -of -the -art ITS technology. Tukwila's role does not include any financial contribution to the project, but does require agreement to the long -term operation, maintenance and responsibility of the ITS equipment throughout the corridor. ANALYSIS King County has prepared an Interlocal Agreement that defines the responsibilities of each jurisdiction from the construction phase through long -term implementation. The agreement is being routed for review and execution if there are no changes requested or mandated by Tukwila. RECOMMENDATION Authorize the Mayor to execute an Interlocal Agreement with King County and Renton. attachments: Interlocal Agreement vicinity map (m ymw RW a RW PmJam \93RWOlUtod Memo) AGREEMENT AMONG KING COUNTY AND THE CITIES OF RENTON AND TUKWILA FOR THE DESIGN AND CONSTRUCTION OF THE TRANS VALLEY CORRIDOR INTELLIGENT TRANSPORTATION SYSTEM THIS AGREEMENT is made and entered into by and among King County, a political subdivision of the State of Washington, hereinafter called the "County the City of Renton, hereinafter called "Renton and the City of Tukwila, hereinafter called "Tukwila The County, Renton, and Tukwila are collectively referred to as the "Parties Renton and Tukwila are collectively referred to as the "Cities." RECITALS A. The County has a Capital Improvement Project (CIP #400400) along the Trans Valley corridor "Corridor for the purpose of designing and constructing the integrated traffic signal program for the Corridor, hereinafter called the "Project B. The Corridor is defined as starting from SE 151st Street on Petrovitsky Road and follows along on SE 176 Street, Carr Road, SW 43 Street, and onto S 180 Street where it ends at Southcenter Parkway. Portions of the Corridor are located in Renton, Tukwila, and unincorporated King County. C. Tukwila, Renton, and the County own traffic signals and related equipment along the Corridor. All additional equipment provided by the County as part of the Project will be owned by the party with jurisdiction D. The Parties agree that the construction of the Project would optimize the use of existing signals and turn lanes along the Corridor. E. It is in the best interest of the Cities for the County to implement the Project. NOW, THEREFORE, the Parties hereby covenant and agree as follows: AGREEMENT 1. SCOPE OF WORK The Project's scope of work includes the following: design and construction of ITS (Intelligent Transportation System) solutions to reduce existing corridor delays and improve incident management for the Corridor. The solutions include the following specific design requirements: Install Eagle M -50 controllers or controller with equivalent software throughout the Corridor. All controllers within each jurisdiction will communicate over a fiber bundle owned by 1 that agency, separate from other agencies' controllers, back to the communication hub. All equipment will be routed to the County's central system server, located within the King County Traffic Control Center (TCC), to allow for advanced traffic management along the Corridor, i.e.: Traffic Responsive and Adaptive Traffic Control. Equipment within the Corridor communication hub will allow Renton to reroute Renton owned controllers to the Renton Traffic Management Center (TMC) via fiber optic cable installed along Oaksdale Avenue. Equipment within the Corridor communication hub will allow Tukwila to reroute Tukwila owned controllers to the Tukwila Traffic Management Center (TMC) via fiber optic cable installed along Andover Park East. Arterial and intersection surveillance installed using video cameras and loop detectors. Transit Priority Request (TPR) equipment will be installed at two intersections within Tukwila to allow transit signal priority to be offered. Design of the project will provide each agency the ability to control the network remotely. Renton and Tukwila will receive Actra workstations. Tukwila will be given access to the County's regional TPR server 2. COUNTY RESPONSIBILITIES 2.1 The County is the lead agency for the Project and is the lead agency with regard to design, right -of -way acquisition, construction, NEPA review, permitting, ISTEA funding and all other matters pertinent to the accomplishment of the Scope of Work. The Cities shall provide all necessary permits for that portion of the Project within their jurisdiction. It is desirable to have necessary permits issued at no cost to the County. 2.1.1 The County will provide 30 60 and 90% plans and specifications to the Cities for review. The Cities will provide written comments, if any, to the County within fourteen days after the Cities receive the plans and specifications. 2.1.2 The final design shall be mutually agreed upon by the Parties. 2.2 The County shall be responsible for all costs associated with the Project, subject to Renton's $50,000 commitment as described in Section 3.3. 2.3 The County shall be responsible for coordinating the public information and involvement process and shall meet with the Cities to develop the Public Involvement Plan. The Cities shall be given the opportunity to attend and participate in any public meetings. 2.4 The Parties shall appoint a contact person or persons to act as a liaison for the Project. These contact persons will meet on an "as needed" basis to serve as a coordination body among the Parties. 2.5 The final acceptance of the Project shall be by the County after review and approval by 2 the Cities. 2.6 The schedule for the Project shall be mutually agreed upon by the Parties. 2.7 Training shall be provided by the County to the Cities for the signal controllers and cabinets installed with this Project. 2.8 Training shall be provided by the County to Tukwila for the Transit Priority Request equipment installed with this Project. 3. RENTON RESPONSIBILITIES 3.1 Renton shall provide written comments, if any, to the County within fourteen days after Renton receives the plans and specifications that affect the portion of the Project within Renton. The County Road Engineer and the Renton City Manager shall make the final determination whether any changes shall be made, if feasible. 3.2 Renton hereby grants the County right of entry into the corporate limits of Renton for the purpose of performing any and all tasks necessary to complete the Project. 3.3 Renton shall commit $50,000 for design and construction of the Project. 3.3.1 The County will bill Renton for the $50,000 commitment upon approval of this Agreement. 3.3.2 Renton shall pay the County within thirty days of receiving the invoice. 3.4 As an alternative to the $50,000 commitment from Section 3.3, Renton has the option to construct Renton's own project to provide the installation of fiber optic cable between the Renton TMC and the Trans Valley ITS Corridor "Renton Project All costs associated with the Renton Project, whether or not in excess of $50,000, shall be the full responsibility of Renton. 4. TUKWILA RESPONSIBILITIES 4.1 Tukwila shall provide written comments, if any, to the County within fourteen days after Tukwila receives the plans and specifications that affect the portion of the Project within Tukwila. The County Road Engineer and the Tukwila City Engineer shall make the final determination whether any changes shall be made, if feasible. 4.2 Tukwila hereby grants the County right of entry into the corporate limits of Tukwila for the purpose of performing any and all tasks necessary to complete the Project. Right of entry is contingent upon City of Tukwila approval of site specific traffic control plans prior to construction. Changes or modifications (of a significant nature) to the construction plans or approved traffic control shall be approved by Tukwila prior to construction. 3 4.3 Tukwila shall design and construct Tukwila's own Green River Interconnect project "Tukwila Project that installs fiber optic cable on S 180 Street between Southcenter Parkway and Oaksdale Avenue; on S Carr Road between 106 Ave S and SR 515; and on SR 515 between Carr Road and Benson Road S. Tukwila shall complete the Green River Interconnect project no later than July 1st 2004. All costs associated with the Tukwila Project shall be the full responsibility of Tukwila. 5. CONSTRUCTION CONTRACT BIDDING 5.1 The County shall prepare the contract bid documents. 5.2 The County shall advertise the contract in the official legal publication for the County and, if necessary, other newspapers to provide the widest possible coverage commensurate with the size of the Project. The Cities will be responsible for additional notification, such as door -to -door flyers. 5.3 The County will provide to the Cities two copies of the plans and specifications advertised for the contract. 5.4 The County will open the bids, which is typically three weeks after the Project is advertised. The Cities are invited to attend the opening of the bids. 5.5 The County will tabulate the bids. The County shall provide a dated, verified copy of the bid tabulations to the Cities. The bid tabulations will identify the estimated construction, inspection and overhead cost, based upon the lowest responsible bid. 5.6 The County shall award the contract to the lowest responsible bidder for the Project, subject to applicable laws and regulations. 6. CONSTRUCTION CONTRACT ADMINISTRATION 6.1 The County shall provide the necessary engineering, administrative, inspection, and clerical services necessary for the execution of the Project. In providing such services within the Cities, the County Road Engineer may exercise all the powers and perform all the duties vested by law in the City Engineer or other City officer or department charged with street administration. 6.2 The Cities may furnish an inspector at the Cities' expense to insure proper compliance with requirements during the construction of the Project. The Cities' inspectors shall advise the County of any deficiencies noted. The Cities' inspectors shall not communicate directly with or instruct the contractor directly on any matters regarding contract performance. 6.3 The County will at all times keep the Cities advised as to the progress of the Project and shall not order or approve any changes in the approved project design which 4 7. DURATION /TERMINATION 7.1 This Agreement shall remain in effect until final acceptance of the Project and payment by Renton of all monies due from Renton to the County or, if Renton so elects, construction of the Renton Project, and construction of the Tukwila Project, subject to the early termination provisions in Section 7.2 and 7.3. 7.2 If expected or actual funding from sources other than the Cities and the County is withdrawn, reduced or limited in any way prior to the completion of the Project, any Party may, with thirty (30) days written notice to the other Parties, terminate this Agreement. 7.3 In the event of termination prior to completion of the Project: 2) Termination costs payable shall not exceed the actual costs incurred as a result of termination of the Project. 3) The other Parties shall be released from any further obligations under the Agreement. 8. DISPUTE RESOLUTION In the event of a dispute between the Parties regarding this Agreement, the Parties shall attempt to resolve the matter informally. If the Parties are unable to resolve the matter informally within thirty (30) days, the matter shall be decided by the Director of the King County Road Services Division. 9. LIABILITY substantially change the nature of the portion of the Project within the Cities, or its basic design, unless the County first obtains the written approval of such changes from the affected City. 1) All direct and indirect phasing -out costs shall be paid by the Party requesting termination. Washington State law shall govem the respective liabilities of the Parties to this Agreement for any loss due to property damage or injury to persons arising out of activities conducted pursuant to this Agreement. 10. OTHER PROVISIONS 10.1 The Parties agree to negotiate a separate agreement for the operation and maintenance of the ITS within the Corridor. 5 10.2 The County shall be deemed an independent contractor for all purposes and the employees of the County, or any of its contractors, subcontractors and their employees shall not in any manner be deemed to be employees or agents of the Cities. 10.3 Nothing contained herein is intended to, or shall be construed to, create any rights in any person or entity not a signatory to this Agreement, or to form the basis for any liability on the part of the Cities, the County, or their officials, employees, agents or representatives, to any person or entity not a signatory to this Agreement. 10.4 Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 10.5 Each Party shall retain ownership and usual maintenance responsibility for the road, drainage system, signs, sidewalk and other property within its jurisdiction. 10.6 The headings in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. 10.7 If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of the Parties. 10.8 This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated herein are excluded. 10.9 This Agreement may be amended only by an instrument in writing, duly executed by all Parties. IN WITNESS WHEREOF, the Parties have executed this Agreement effective as of the date last signed below. CITY OF RENTON CITY OF TUKWILA Title: Title: Date Date 6 APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney City Attomey KING COUNTY Director, King County Department of Transportation Date APPROVED AS TO FORM: Deputy Prosecuting Attorney Vicinity Map Transportation Committee February 23, 2003 Present: Joan Hernandez, Chair; Joe Duffle, Pam Carter Bob Giberson, Robin Tischmak, Cyndy Knighton, Steve Lancaster, Gail Labanara, Frank Iriarte, Jon Harrison, Lucy Lauterbach; Jack Latteman- Metro; Sue Carlson 1. Metro Draft Route Changes Jack Latteman from Metro explained that Metro is investigating the possibility of changing two routes that go through Tukwila. This is being done in response to requests from employees in Tukwila who want to take the bus without going to downtown Seattle first. The portion of Route 39 that brought riders to Tukwila from Rainier Beach midday had very low ridership, and will be dropped and replaced by Route 126 that would (during peak hours) go the local route from Rainier Beach to East Marginal Way, 42 Ave S and eventually Strander Blvd and the Sounder Station. There could be a new shelter at S. 140/42" Over time, bus service to the Sounder Station will increase as ridership and trips per day on rail increase. Pam said it would be good to notify nearby citizens of the new service. The Hazelnut could be useful there, as the service is slated to change in September. Jack said any formal comments the City had could be given to him in March, though the formal comment period is over. Information. 2. ACC Interlocal Agreement The ACC Technical Committee of City Managers, Administrators and others has worked on crafting a new Interlocal, which the Executive Committee of ACC approved. Some of the changes in the new interlocal are that it increases avenues of communication; adds more non elected city manager or chief administrative officers to the Executive Committee (though each city still only has one vote); and replaces the Technical Committee with an Administrative Committee that will provide recommendations to the Executive Committee. Language was added to require ACC to develop a mitigation proposal that would meet the needs of the parties and encourages meeting with the Port to seek to minimize impact upon the ACC communities. Pam approved the increased channels of information. The Committee recommended some editing improvements, and recommended the Agreement to that evening's meeting. Recommend Agreement to 2/23 COW. 3. Southcenter Parkway Extension Robin explained they had some federal and TIB funding for designing Southcenter Parkway south of S. 180` They asked for proposals and received 16 proposals. They rated the nine best of those, and chose David Evans and Associates highest. Sue Carlson said she wanted to be in on the contract negotiations for him. Segale proposes to move the road south of S. 180 toward the hillside, thereby saving more land for development. The design proposal is from S. 180` to the City limits and Segale will work on eventually extending that to S. 200 According to Sue, Segale will donate the ROW to the City for the road improvements. Negotiate contract: bring selection and contract to both Transnortation and COW March 8 4. King County Trans Valley ITS Interlocal The County is putting in Intelligent Transportation System (ITS) components on S. 180` eastward to Renton. Though Tukwila does not contribute money to this project, we will install some previously planned fiber optic cable, and extend it into Renton. The Green River Interconnect project will put in fiber optic cable between Southcenter Parkway and Oaksdale, on S. Carr between 106` -SR 515 and on 515 between Carr and Benson Highway. The County will buy new controllers that will fit with our own system which we can use. Recommend Interlocal to COW and Regular Meeting.