HomeMy WebLinkAboutCOW 2004-02-23 Item 3L - Bid Award - Ballard Sheet Metal Works for Tukwila Community Center Rotunda Gutter Replacement for $31,203.84Meeting Date
2/23/04
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known):
COUNCIL AGENDA SYNOPSIS
Meeting Date
2/23/04
Council
Initials
Prepared by Mayor's review I Council review
TP. frl U I: 7 1.-H
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CAS Number: 04-033 Original Agenda Date: February 23, 2004
Agenda Item Title: Bid Award for Tukwila Community Center Rotunda Gutter Replacement Project
Admin.
Award contract to Ballard Sheet Metal Works, Inc.
Recommend to COW and then Regular Council
Same as Sponsor
$31,203.84 (with WSST)
303 Facilities
Public Works
ITEM NO.
31
This project will provide a new stainless steel replacement gutter and downspout system to the
Tukwila Community Center rotunda. The project was solicited for bids on January 8 and five
bids were received and opened on January 30, 2004. The low bid of $28,680.00 was from
Ballard Sheet Metal Works, Inc.
Action
2/23/04 I Information Memo dated February 6, 2004
Bid Tabulation
Transportation Committee Meeting Minutes from February 9, 2004
ANALYSIS/ WORK PLAN
ACTION TAKEN
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director'{)
Date: February 6, 2004 ttJJ
Subject: Tukwila Community Center Rotunda Gutter Replacement
City Project No. 03 -BG07
Bid Award
ISSUE
Award the bid for the Tukwila Community Center Rotunda Gutter Replacement.
BACKGROUND
This facility was built and occupied in late 1996. The existing gutter was fabricated from
paintable mild steel sheet metal with a light zinc coating. The system includes only four down
leaders and no expansion joints. Whether by design detailing or by construction, the support
brackets are allowing the gutter to pull off the building fascia. This loss of profile,
accumulation of debris, and resulting water ponding has rusted out the gutter in several
locations and needs to be replaced.
In 2003, we retained the sheet metal consulting services of Herb Johnson to assist in the
detailing and specifying of a stainless steel replacement gutter and downspouts system. The
choice of replacement material, the addition of expansion joints, development of carefully
detailed support brackets, and the addition of one new downspout reflects the need to install an
assembly which needs little to no maintenance. The gutter is very difficult to access from the
north side given the inability to reach over the north entry.
The project was solicited for bid on January 8. Five (5) bids were received on January 30,
2004, with the apparent low bid of $28,680.00 submitted by Ballard Sheet Metal Works, Inc.
See attached bid tabulation. We have reviewed the bids, notified the apparent low bidder of
their opportunity to claim error within 24 hours which they have declined, and checked the low
bidder's references. The estimated cost of $31,203.84 including WSSTX is within the project
budget of $33,000 with an adequate contingency for construction.
Mayor Mullet
Page 2
February 6, 2004
Bid Results Engineer's Estimate Budget
Bid Amount $28,680.00 $26,000.00
WSSTX (8.8 2.523.84 2.288.00
Subtotal $31,203.84 $28,288.00
Contingency (5 1.434.00 1.300.00
Total $32.637.84 $29.588.00 $33.000.00
RECOMMENDATION
Award the contract to Ballard Sheet Metal Works, Inc., in the amount of $28,680.00 (not
including WSSTX).
attachment: v.M B id Tabulation
(rnojmtA-00 Prats103•f -•1- +Mad Info Mn) m
BUDGET AND BID SUMMARY
Bidders
Kollmar
Northwest Sheet Metal
McKinstry
Northshore Sheet Metal
Engineer's Estimate
Tukwila Community Center
Rotunda Gutter Replacement
Bid Tabulation
Project 03 -BG07
Base Bid 8.8% Sales Tax Bid Total
76,550.00
62,546.00
51,432.00
41,000.00
6,736.40
5,504.05
4,526.02
3,608.00
24,000.00 2,112.00
83,286.40
68,050.05
68,050.00
55,958.02
55,958.00
44,608.00
26,112.00 I
Bold figures
represent bid.
4. Federally Funded Right of Wav Acauisitions It is very complex to comply with federal
requirements if federal funds are used to buy rights of way. Jim explained that is in the City's best
interest to buy rights of way with City money as a match to other parts of any project funded by
federal funds. By using City funds, Public Works can start projects sooner, and do them faster and
better than if federal funds were used. Pam asked if there was a downside to the City's buying right of
way, and Jim said there was not. Jim said they need more coordination with WSDOT, but that was
fine. Other cities have done this. Information.
)75. TCC Round Gutter Replacement Bid Award The Community Center which was built in 1996
1 has always had gutters on the middle rotunda that have been problematic. They are made of tin metal,
and had no expansion joints. The gutters have pulled off the building and are not misshapen and don't
do their job. After a study of the situation, bids were called for, and five bids were received. Ballard
Sheet Metal Works, Inc. was the low bidder at $31,203.84. This is within budget. Recommend to
COW for bid award.
6. WSDOT Letter WSDOT wrote a letter to Senator Hom asking for turnback of Highway 99. The
City wanted WSDOT to include a request for the funding to help improve the northern section. They
did not, so the City will write Senator Horn separately requesting the appropriation. Information.
Committee chair approval
TRANSPORTATION COMMITTEE, 2/9/04, Page 2