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HomeMy WebLinkAboutCOW 2004-02-09 Item 4D - Bid Award - Gary Harper Construction for Sanitary Sewer Lift Station #12 Pump Upgrade and Generator for $233,789.44CAS Number: 04-017 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): IT fin 1 Meeting Date 1 1 2/09/04 Meeting Date 2/09/04 COUNCIL AGENDA SYNOPSIS Meeting Date 2/09/04 Initials Prepared by I Mayor's review I Council review I MCQg't'gI 1 J t- V 1 I, I I I I I I I ITEM, INFORMATION O t 7 I Original Agenda Date: February 9, 2004 Bid Award for Sewer Lift Station No. 12 Pump Upgrade and Generator Project and Resolution rejecting nonresponsive bidder. Council Admin. Public Works This project will install new pumps and a generator at Lift Station No. 12 (located in the mall parking lot). The project was advertised on December 8 and 15 and six bids were received and opened on January 9, 2004. The low bid from Sefnco, Inc. is considered nonresponsive for not submitting the proper bid proposal form. The second low bid of $233,789.44 is from Gary Harper Construction, Inc. Recommend award bid to Gary Harper Construction. Award contract to Gary Harper Construction and adopt resolution rejecting SEFNCO. Forward to COW and then Regular Council. Same as Sponsor. $233,789.44 403/02 Sewer Fund (pg. 102 2004 CIP) OFTOU lVCII "A Action r AP PgNIDIC ES Attachments Information memo dated January 26, 2004 Bid tabulation Resolution Utilities Committee Minutes from February 3, 2004 ITEMNO. ANALYSIS INFORMATION MEMO To: Mayor Mullet From: Public Works Directo Date: January 26, 2004 Subject: Sewage Lift Station No. 12 Piano Upgrade and Generator Project No. 97 -SW03 Bid Award ISSUE Award the bid for the Lift Station No. 12 Pump Upgrade and Generator (located in mall parking lot). BACKGROUND The project will provide new pumps and motors, electrical controls, and a back -up power source for Lift Station #12, which was originally constructed in 1972. In 2003, Gary Harper Construction, Inc. installed bypass piping so the Lift Station could be removed from service and the new pumps installed and the Lift Station painted. Expenses to date for the project are as follows: Plans Specs Scanning 708.14 Pipe Elbow Supports Engineering 1,500.00 Panel Design 3,361.92 Diesel Generator 32,422.40 Hatch Door 5,075.52 2 Pumps 54,278.14 40 Plan Sets Specs Install 913.14 Surveying 2,929.00 Electrical Engineering 16,175.00 New Control Panel 22,812.80 Install Bypass Piping 91.04444 Total 231.220.50 The original budget for the project was $45,000.00 for engineering and $150,000.00 for construction in the 2003 C.I.P. All bids were checked and tabulated. The apparent low bidder, SEFNCO, Inc., is considered to have submitted a non responsive bid for using the wrong bid proposal form. The next low bidder, Gary Harper Construction, Inc., provided references for jobs of similar size and experience. Staff reviewed the scope of the project with the hope of reducing costs for rehabilitation of the 32 -year- old Lift Station, but few savings were found and these savings would be more than offset by increases in prices during redesign. One of the two pumps is making noises indicating the bearings are worn out. Parts are not available to repair the pump. To replace the existing pumps, the piping for the Lift Station needs to be modified to install the new pumps. No new pumps fit the existing dimensions. Mayor Mullet Page 2 January 26, 2004 The drywell and wetwell both need to be painted. To paint the wetwell, the Lift Station needs to be out of service. To take the Lift Station out of service, the bypass pumping would cost between $15,000.00 to $20,000.00 plus the painting costs. This Lift Station supports the majority of the City of Tukwila economic engine and it cannot be out of service. Funds for the upgrades to Lift Station No. 12 are available in the current C.I.P. The funding provides the project with 11% contingency. Expenses Expenses to Date Gary Harper Install Pumps Contingency 11% Total Expenses RECOMMENDATION Reject low bid submitted by SEFNCO, Inc. Award the construction bid to the second low bidder for Lift Station No. 12 to Gary Harper Construction, Inc., for $233,789.44. MC:lw attachment: Bid Tabulation p:projeco\A- SW Projects \97SWB3\PHASB =id Award memo) 231,220.50 233,789.44 25.715.83 490.725.77 Budget Original Budget Elimination of Lift Station 7 (pg. 99) 2004 Painting Budget (402 Sewer) 2004 I I Funds (pg. 101) Total Budget 195,000.00 251,000.00 15,000.00 30.000.00 S 491.000.00 City of Tukwila Washington Resolution No. DRAT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REJECTING THE BID SUBMITTED BY SEFNCO, INC., FOR THE SEWER LIFT STATION NO. 12 PUMP UPGRADE AND GENERATOR PROJECT; AND AWARDING THE BID TO GARY HARPER CONSTRUCTION, INC. IN THE AMOUNT OF $233,789.44. WHEREAS, sealed bid were received for the Sewer Lift Station No. 12 Pump Upgrade and Generator Project; and WHEREAS, bids were opened and read aloud by the City Clerk's Office on January 9, 2004, and the apparent low bidder was SEFNCO, Inc., whose proposal was in the amount of $162,910.59 after taxes; and WHEREAS, upon examination and inquiry by City staff of the SENFCO bid documents, it was determined that the bid documents submitted by SEFNCO included an acknowledgement of the Addendum prior to the issuance date; and SEFNCO did not submit the proper revised bid proposal pursuant to said Addendum; and therefore the bid submitted by SEFNCO has been determined to be nonresponsive; and WHEREAS, the lack of proper documentation makes SEFNCO's bid unreliable, and as unreliable bids must be rejected in the public's interest, SEFNCO's bid must therefore be rejected as nonresponsive; and WHEREAS, Gary Harper Construction, Inc. made the next lowest bid of $233,789.44 after taxes; and WHEREAS, upon examination and inquiry by City staff, the City of Tukwila determined that the Gary Harper bid is responsive; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The above "whereas" recitals are herein adopted as findings of fact. Section 2. The bid submitted by SEFNCO, Inc. for the Sewer Lift Station No. 12 Pump Upgrade and Generator Project is not reliable due to lack of proper documentation, and is hereby rejected as nonresponsive. Section 3. Gary Harper Construction, Inc., is determined to be the lowest responsive bidder with a bid of $233,789.44 after taxes. Section 4. The Mayor is hereby authorized to sign a contract with Gary Harper Construction, Inc. for the Sewer Lift Station No. 12 Pump Upgrade and Generator Project in the amount of $233,789.44. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2004. Utilities Committee 2/3/4 Present: Pam Carter, Chair; Pam Linder, Dennis Robertson Jim Morrow, Frank Iriarte, bob Giberson, Gail Labanara, Pat Brodin, Mike Cusick, Ryan Larsen, Lucy Lauterbach 1. Lift Station 12 Pump Upgrade Lift Station 12 is near Strander on Andover West. It is a major station, and it needs to be updated. Last winter a bypass was put in that will allow temporary pumping while new pumps, motors, and electrical controls are installed. This project has been carefully planned, as it is the station that handles the mall and much of the CBD. The low bidder had to be disqualified because he didn't handle a change the city sent out. The second lowest bidder, Gary Harper, bid the project at $233,789.44, when the engineer's estimate was $162k. In reviewing bids, staff found nothing they'd done wrong; each bid had high costs for different items. There is money in the budget because staff didn't improve Lift Station 7 near the Wade Cook building. Recommend reiectinn low bid: award bid to Gary Harper to a COW 2. Water and Sewer Comn Plan Updates Updates for the two plans are scheduled for this year. Because they are updates, they are not major studies. Economic and Engineering Services was chosen from a short list of engineering firms. They have worked in Washington, Oregon and Alaska. Choosing them wasn't easy, as another firm was also good. The Committee asked if these Plans would be in the Comprehensive Plan. The answer was that they will stand on their own, but will be used to put a short version as part of the Comp Plan. Authorize the mayor to negotiate contract with Economic and Engineering Services. Inc of Bellevue. 3. MWPAAC Contract MWPAAC addresses Water Pollution Abatement. It's an association of cities that advise Metro King County on sewer issues. The Committee recommended a resolution changing Tukwila's alternative representative to MWPAAC. Recommend resolution to COW. 4. Ditch Drainage Issue This issue was deferred to another meeting. 5. Flood Plain Management Ordinance W need to update the Flood Plain Management Ordinance, which was last updated in 1988. The only real change besides some clarifying language, was a section addressing manufactured homes in the floodplain. Tukwila doesn't have any, but Ecology wanted it in our ordinance. The Committee looked at a flood map that staff uses with the public when someone wants to build in the flood plain. It basically follows the river, though some other low lying flood spots that typically hold water are also included. Recommend ordinance to COW. 6. Future Agenda Items 2004 looks like it will be a very busy year for this Committee. Staff had listed 14 projects the Committee will have during the year in addition to the regular contracts and permits. The Committee added looking at Gilliam Creek because Dennis heard the pipes under the apartments there are undersized and aging. They also talked about adding Low Impact Surface Water solutions. Impact fees and how they are set will be a major issue. Dennis will try to frame questions about connectivity to clarify decisions. There are marks on trees on S. 154 and on Macadam; staff will find out why. Information. Committee chair approval DRAFT DRAFT