Loading...
HomeMy WebLinkAboutReg 2004-02-02 Item 5B - Final Acceptance - Tukwila Library, Minkler Shops & Exterior Painting by Washington Industrial Coatings for $71,088.839 ITEM INFORMATION CAS Number: 04-009 I Original Agenda Date: February 2, 2004 Tukwila Library, Minkler Shops Misc. Exterior Painting Completion and Acceptance. Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 1 2/2/04 TPA) 1 .7 [-/9 I I 1 I I i I I I I Council Admin. Public Works Recommendations: Sponsor: Accept project as complete and authorize release of retainage. Committee: Forward to Regular Consent Agenda. Administration: Same as sponsor. Cost Impact Of known): $71,088.83 Fund Source (if known): 303 Facilities r c 9UNCIL'ACTIO} Meeting Date 1 Action 2/2/04 I APP ENDIC ES° Meeting Date 1 Attachments 2/2/04 I Information Memo dated January 14, 2004 Notice of Completion of Public Works Contract No. 03 -109 1 Utilities Committee Meeting Minutes from January 21, 2004 ITEMNO. b Accept as complete Contract No. 03 -109 with Washington Industrial Coatings, Inc. of Port Orchard for the Tukwila Library, Minkler Shops Misc. Exterior Paint Project and release retainage. This contract was substantially completed on October 31, 2003. One change order was issued to add additional surfaces to the contract. Final records are being prepared and this acceptance will formalize the closeout of this nroiect. To: Mayor Mullet From: Public Works Directq>� Date: January 14, 2004 Subject: Tukwila Library. Minkler Shuns and Misc. Painting Proiects Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage in the amount of $3,266.95. BACKGROUND INFORMATION MEMO The Notice to Proceed for Contract No. 03 -109 with Washington Industrial Coatings, Inc., of Port Orchard, Washington, was issued June 30, 2003, for the construction of Project No. 00 -BG18 Tukwila Library, Minkler Shops and Misc. Painting Projects. This contract was substantially completed on October 31, 2003. One change order was issued during the contract for additional surfaces not included in the original bid and related joint caulking items. The contract cost is summarized as follows: ACTION TAKEN Contract Award Amount $56,270.00 Change Order No. 1 9.069.00 Subtotal $65,339.00 Sales Tax Paid (8.8 5.749.83 Total Amount Paid (incl. retainage) 571.088.83 The final payment has been issued, fmal records are being prepared and this acceptance will formalize the closeout of this project. RECOMMENDATION All work required under this contract has been completed. It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. attachment: Notice of. Completion of Public Works Contract (P:Projects\A- BG Projects \OOBG18\Closeoul Memo) State of Washington was PO Box 47474 Revenue REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 683 040 Date 11/20/03 From: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Description of Contract Tukwila Library, Minkler Shops and Misc. Painting Projects Contractor's Name Washington Industrial Coatings, Inc. Contractor's Address 1963 Bethel Ave. SE, Suite D, Port Orchard, WA 98366 Date Work Commenced Date Work Completed 6/30/03 1 10/31/03 Surety or Bonding Company Indemnity Company of California Agent's Address Five Centerpointe, Suite 530, Lake Oswego, OR 97035 Contract Amount 56,270.00 Sub -Total 65,339.00 Amount of Sales Tax Paid at 8.8 5,749.83 (/f various rates apply, please send a breakdown.) TOTAL 71,088.83 Comments: Signature Type or Print Name Phone Number Assigned To Date Assigned Notice is hereby given relative to the completion of contract or project described below Amount Disbursed Amount Retained Contract Number 03 -109 Telephone Number 360 895 -0308 I Date Work Accepted Additions 9,069.00 Liquidated Damages Reductions 67,821.88 3,266.95 TOTAL 71,088.83 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6 -27 -01) Utilities Committee January 21, 2004 Present: Pam Carter, Chair; Pam Linder, Dennis Robertson Jim Morrow, Frank Iriarte, Mike Cusick, Gail Labanara, Pat Brodin, Bob Giberson, Mike Sweeney, Rick Still, Lucy Lauterbach 1. Miscellaneous Painting_ Proiect Acceptance The City had painting and miscellaneous small projects at the Tukwila Library, Minkler Shops and other places. Washington Industrial Coatings won the bid for the project, which was completed in late October 2003. The project was within budget. Pam noticed a small accounting error that will be adjusted. Jim said he will try to change the way small painting projects are bid in the future. Recommend to consent agenda acceptance of nroiect and release of retainage to Washington Industrial Coatings. 2. Duwamish Area Improvements The project to install sewers, storm drains, sidewalks and some street improvements is finished. The project was a joint one between the City and ValVue whose sewer district covers Duwamish. Both governments each spent about $1.1 million on the project. The City and ValVue got a Public Works Trust Fund loan to cover the cost of improvements. The project is in and working well. Recommend nroiect acceptance at a Regular Meeting., 3. Fort Dent/ Interurban Sewer Protect There are currently two lift stations around Fort Dent Park. After studying the area, staff recommended the Starfire project's storm water go to Lift Station 6 at the north end of the park. From there it will go under the railroad tracks to the Metro sewer treatment plant. However, with more development going into that area, more capacity is needed. The solution is to also run a storm drain line on Interurban from Fort Dent north. The $150,000 cost for that line will come from the small projects 303 fund, which is a general fund. The committee wanted to know why the funds weren't taken from the enterprise fund, or if repayments of the cost through future developer agreements could repay the 303 fund. Jim said he would include a page on the financing of the project when it comes to Council. Another issue that was discussed was what level of project was allowed to be done by short-list consultants. Staff replied that all engineering designs can come from that list. Its purpose is to ensure a certain quality in the engineering reports. Recommend AHBL agreement and financing details to COW. 4. Golf Course Proiect Change Order Mike explained they found out in late November they needed a new sewer line to the clubhouse due to a fracture and sag affecting flow in the former line intended to be used. When the decision to replace the pipe was made they asked the current contractor to estimate costs. Mike rejected the price as too high, and the contractor secured other proposals that demonstrated nearly the same costs or higher. The higher costs are attributed to the need to deeply excavate a trench to expected 22' depths, and the equipment, materials, and labor needed to de- water, shore up, and brace the trench. Ground water can cause collapses and fill the trench unless de- watering wells and related measures are taken to prevent that. Mike said they are anxious to proceed to keep the project on its mid April opening schedule; however, this may keep the rest of the parking lot from being completed on schedule.