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HomeMy WebLinkAboutReg 2004-02-02 Item 5C - Final Acceptance - Duwamish Neighborhood Revitatlization by Val Vue Sewer DistrictI CAS Number: 04-010 Agenda Item Title: Duwamish Area Improvements Project Completion and Acceptance. Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): Meeting Date 2/2/04 Meeting Date 2/2/04 COUNCIL AGENDA SYNOPSIS Meeting Date 2/2/04 .ITEM INFORMATION 04/— 01 0 I Original Agenda Date: February 2, 2004 Council Initials Prepared by 1 Mayor's review 1 Council review MC Accept the roadway, water and surface water infrastructure as complete for the Duwamish Neighborhood Revitalization Project. The project was substantially completed in January, 2003. Val Vue Sewer District served as the lead agency and they accepted all work on April I, 2003 with three change orders. This acceptance will formalize the closeout of this project and accept the turnover of public infrastructure. Accept project as complete. Forward to Regular Council. Same as sponsor. $1,068,431.93 with $493,595.00 covered by Val Vue's Public Works Trust Fund Loan 104 Streets, 403 Water, and 412 Surface Water ,Ic „oRDOc Admin. Public Works Action I G-fl s APPENDI Attachments Information Memo dated January 14, 2004 Duwamish Improvements Spreadsheet of Costs Letter from Val Vue Sewer District accepting project as complete Utilities Committee Meeting Minutes from January 21, 2004 ITEM NO. C To: Mayor Mullet From: Public Works Director Date: January 14, 2004 Subject: Duwamish Area Improvements Project Completion and Acceptance ISSUE Accept roadway, water, and surface water infrastructure as complete for Duwamish Neighborhood Revitalization Project. BACKGROUND Construction began in June 2002 for the Duwamish Neighborhood Revitalization Project with the Val Vue Sewer District serving as lead agency and Shoreline Construction Company as the general contractor. The project was substantially complete in January 2003. The construction costs are summarized below. The attached spreadsheet shows the entire project costs and the Public Works Trust Fund's loan amortization schedule. Original Bid Amount Original Sales Tax Original Total Cost After Change Orders Tax After Change Orders Complete Total Net Change RECOMMENDATION MC:lw attachments (P: curie Admin)Mike)memo011404,m Duwamisb Area Improvements) INFORMATION MEMO DUWAMISH CONSTRUCTION COSTS Roadway Storm Drainage Water System $463,030.00 $212;740.00 $270,300.00 0.00 0.00 23.786.40 $463,030.00 $212,740.00 $294,086.40 $506,321.43 $207,164.40 $255,039.96 0.00 0.00 22A43.52 $506,321.43 $207,164.40 $277,483.48 8.55% -2.69% 5.98% Accept turnover of public infrastructure All work required under the contract is complete and has been accepted by the Val Vue Sewer District on April 1, 2003, with three change orders. See attached letter from Val Vue dated January 12, 2004. Duwamish Improvements Val vue payments January 12, 2004 Mike Cusick City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 -2544 Dear Mike, Val Vue Sewer District accepted the Duwamish Area project as complete at the Board Meeting of April 1, 2003. Prior to releasing the one -year maintenance bond we will be requesting that the City's Public Works Department advise the District of any maintenance items which need to be corrected. Sincerely, Val Vue VAL VUE SEWER DISTRICT Kathleen Haworth Administrative Assistant MICHAEL J. WEST P.O. 80X 69550 JOE. T. COLELLO DANA DICK SEATTLE, WA 98168 FRANCIS L. SHEEN GENERAL MANAGER (4616 MILITARY ROAD SOUTH COMMISSIONERS 206/242-3236 FAX 206/212 -1527 Utilities Committee January 21, 2004 Present: Pam Carter, Chair; Pam Linder, Dennis Robertson Jim Morrow, Frank Iriarte, Mike Cusick, Gail Labanara, Pat Brodin, Bob Giberson, Mike Sweeney, Rick Still, Lucy Lauterbach I. Miscellaneous Painting Proiect Acceptance The City had painting and miscellaneous small projects at the Tukwila Library, Minkler Shops and other places. Washington Industrial Coatings won the bid for the project, which was completed in late October 2003. The project was within budget. Pam noticed a small accounting error that will be adjusted. Jim said he will try to change the way small painting projects are bid in the future. Recommend to consent agenda acceptance of nroiect and release of retainage to Washington Industrial Coatings. 2. Duwamish Area Improvements The project to install sewers, storm drains, sidewalks and some street improvements is finished. The project was a joint one between the City and ValVue whose sewer district covers Duwamish Both governments each spent about $1.1 million on the project. The City and ValVue got a Public Works Trust Fund loan to cover the cost of improvements. The project is in and working well. Recommend nroiect acceptance at a Regular Meeting. 3. Fort Dent/ Interurban Sewer Proiect There are currently two lift stations around Fort Dent Park. After studying the area, staff recommended the Starfire project's storm water go to Lift Station 6 at the north end of the park. From there it will go under the railroad tracks to the Metro sewer treatment plant. However, with more development going into that area, more capacity is needed. The solution is to also run a storm drain line on Interurban from Fort Dent north. The $150,000 cost for that line will come from the small projects 303 fund, which is a general fund. The committee wanted to know why the funds weren't taken from the enterprise fund, or if repayments of the cost through future developer agreements could repay the 303 fund. Jim said he would include a page on the financing of the project when it comes to Council. Another issue that was discussed was what level of project was allowed to be done by short-list consultants. Staff replied that all engineering designs can come from that list. Its purpose is to ensure a certain quality in the engineering reports. Recommend AHBL agreement and financing details to COW. 4. Golf Course Project Change Order Mike explained they found out in late November they needed a new sewer line to the clubhouse due to a fracture and sag affecting flow in the former line intended to be used. When the decision to replace the pipe was made they asked the current contractor to estimate costs. Mike rejected the price as too high, and the contractor secured other proposals that demonstrated nearly the same costs or higher. The higher costs are attributed to the need to deeply excavate a trench to expected 22' depths, and the equipment, materials, and labor needed to de- water, shore up, and brace the trench. Ground water can cause collapses and fill the trench unless de- watering wells and related measures are taken to prevent that. Mike said they are anxious to proceed to keep the project on its mid April opening schedule; however, this may keep the rest of the parking lot from being completed on schedule.