HomeMy WebLinkAboutReg 2004-02-02 Item 6A - Council - Council Chambers Remodel and UpgradeOriginal Sponsor:
I Timeline:
Sponsor's Summary.
Meeting Date
2/02/04
Meeting Date
2/02/04
COUNCIL AGENDA SYNOPSIS
Meeting Date
2/2/04
Council
Initials
Prepared by, 1 Mayor's review 1 Council r iew
F1 c7"t 1 ✓ma. I Cl 1-ft
,ITEM INFORMATION
I CAS Number: 04-011 I Original Agenda Date: February 2, 2004
Agenda Item Title: Council Chambers Upgrade Project
Admin. Public Works
Council will be presented with a complete cost estimate for the Council Chambers Upgrade
Project. After the presentation, Council approval to move forward with all or part of the
Project will be requested. The Project will be funded by the 303 Fund. Since active projects
and projects under design exceed the 303 Funds budgeted amount, priorities will have to be
set.
Recommendations:
Sponsor: Present update to Council and obtain guidance on which direction to proceed.
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known): 303 Fund
Action
Attachments
Information Memo dated January 28, 2004
Council Chambers Cost Estimate (Less Technology Requirements
Technology /Equipment Requirements' Cost Estimate
303 Fund Project Listing
ITEMNO.
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: January 28, 2004
Subject: Council Chambers Upgrade Protect
PURPOSE
BACKGROUND
DISCUSSION
RECOMMENDATION
This memorandum provides Council with an update of the Council Chambers Upgrade Project. After
the presentation, Council approval to move forward with all or part of the Project will be requested.
In early 2003, Council was briefed on the plan to upgrade the Council Chambers. The upgrade will
solve problems associated with the sound system, replace existing furniture and carpeting, provide the
capability for professional audio, video, or multimedia presentations that can be easily seen by both the
Council and audience, and provide the Court/Planning Commission with a state -of- the -art digital
recording system.
In determining the scope of work, and equipment requirements, input was obtained from several City
Staff including Court, City Clerk, DCD, and Police personnel. Through the collaborative effort
between City Staff and consultants, a cost estimate (Attachments 1 -2) was developed.
Attachment 1 is the cost estimate (less technology items) that includes all the tasks, labor, materials,
furniture and "soft" costs associated with the upgrade. Note that the $453,822 total includes the basic
minimum requirements ($250,922), additional enhancements ($195,649), and ADA requirements
($53,251).
Attachment 2 depicts the cost estimate for technology /equipment requirements. The baseline proposal
includes the minimum level of equipment, services, and functionality required to solve existing issues
with the Court, Planning Commission, and City Council multimedia presentations.
The 303 Fund would be the funding source for the upgrade project. As depicted at Attachment 3, there
are many competing projects. The cost for the projects underway, "Active Projects and the projects
under design, "Design Projects exceeds the 303 Funds budgeted amount. Priorities will have to be
set.
Present update to City Council and obtain guidance on which direction to proceed.
Attachments:
1. Council Chambers Cost Estimate (Less Technology Requirements)
2. Technology /Equipment Requirements Cost Estimate
3. 303 Fund Project Listing
Attachment 1
Pre-Design Budget
Council Chambers Cost Estimate
David A. Clark Architecture
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Attachment 2
2004 CIP 303 Fund Budget
303 Fund 2004 Project Listing
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