HomeMy WebLinkAboutReg 2004-01-20 Item 5B - Discussion - Tukwila Library Changes in ServiceCOUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
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ITEM INFORMATION
CAS Number: 04-005 Original Agenda Date: 1/20/04
Agenda Item Title: Information about Tukwila Library changes
Original Sponsor: Council x Admin.
Timeline:
Sponsor's Summary: Community members have shown great interest in changes planned for Tukwila
Library. Information about those changes is presented here for your information and
discussion.
Recommendations:
Sponsor: Discuss library issues
Committee: Community and Parks discussed this issue briefly 1/13/04
Administration: Same as sponsor
Cost Impact (if None
knnwnl•
Fund Source (if known)
RECORD OF COUNCIL ACTION
Meetinq Date 1 Action
Meeting Date
1/20/04
APPENDICES
Attachments
Memo from R. Berry L. Lauterbach dated 1/14/04
King County Library System Plan 1/14/04
1977, 1982 and 1991 library interlocal agreements
Community and Parks minutes 1/13/04
To: City Council
From:
Current Status
Rhonda Berry
Lucy Lauterbach
Date: January 14, 2004
Subject: Tukwila Library
Background
Beforel 992, the City had made an Agreement that the City would pay the Library assessment
that would have been made on its citizens. In 1997 that rate resulted in a cost of about $28,000.
The city rate was to be the same rate other Library System members paid.
In 1982 a new agreement stated the City would pay the same tax rate as library members who
lived in unincorporated King County. That agreement states the City will pay the lesser of the
per capita rate for residents, or a 106% limit increase in property tax receipts (plus new
construction and annexations) over the past year. Tukwila Library hours were stated as not less
than 25 hours per week, with the District furnishing "all library supplies, materials, (books, etc.)
staffing and supervision The City paid the District directly through 1992 rather than assessing
citizens the cost.
In March, 1992 residents voted to join the Library System. As most of the residents had recently
annexed to Tukwila, they were accustomed to paying a library tax as unincorporated citizens.
This was an important change in the City, and to ease the transition, the City reached an
agreement with the library in a new interlocal in late 1991. At that time Foster library was open
in the small outbuilding on the Foster High School property. The Agreement assessed the city the
library fee equal to the City's last year of payment of $564,021. It also agreed to build a new
Foster Library. The Tukwila Library was to be maintained at a minimum of "current service
levels That term can be interpreted in more than one way.
Library hours at Tukwila Library have been shortened from 31 hours per week to 20 hours. The
collection has been removed, though books can be ordered and picked up there. The Library
District gave a figure of 2003 operations including the collection (books, magazines etc) and
staffing of Tukwila as $381,000. Foster Library costs $841,000. The District assessed property
taxes of .54568 per thousand on Tukwila's 2003 assessed valuation for an amount of roughly
$1.861 million.
In a meeting with the City January 14, 2004 Bill Ptacek and two members of the Library System
spoke of how little use Tukwila Library gets. They said only school kids come in after school,
with some families using the library on Saturdays. They admitted that the collection there was
old and was not used by adults.
One of the things they will do besides offering children's and after school programs, is to offer
an adult "Choice Reading" section with popular books offered for adults. Otherwise their plan is
to change it into a library directed at children from pre school through high school.
There are still some unresolved issues, including how people who go to the programs now
offered at Foster will be able to access those programs at the Tukwila library. The Library is
adamant about changing programs at Tukwila, as the circulation numbers there are so poor and
so few people use it. The point was made at the meeting of the need for the Tukwila Library to
advertise their presence more to citizens in their neighborhood, to those who might drive on S.
144` and to those who go to the library. The Library had thought they communicated with the
City through the Library Board, but they understand more communications with the City are
needed to avoid this kind of upset in the future.
Prepared for: The Honorable Mayor Steve Mullet
City of Tukwila, January 14, 2004
KING COUNTY LIBRARY SYSTEM Tukwila Library Plan Executive Summary
iK I N G
1 COUNTY
LIBRARY
On January 1, 2004, the Tukwila Library's focus and open hours changed. The Library's new focus is in service
to children and is open 20 hours weekly, reduced from thirty-six. In addition to those open hours, several
Family Place programs will take place while the Library is closed to enhance the experience for those attending.
Several factors converged to make the decision to reduce Tukwila Library's open hours and change its service
focus. As a full service library, Tukwila was one of the least used in the King County Library System with a cost
per check -out of $10.90. In contrast, Burien's per transaction cost is $5.07 and Foster's is $8.03.
Tukwila Library's use was limited primarily to after school visits by children to use computers, read and do
homework and averaged about 15 kids daily. Weekday mornings and evenings had very little traffic, usually 5
visitors or fewer. Saturday was busier with families visiting together, averaging about 25 people. Children's
story times were never successful at Tukwila with little or no attendance and were discontinued several years
ago.
At the same time, the use at Foster Library was growing past the ability of that staff to provide appropriate
service. The Family Place grant program was popular with growing attendance but was taking more space than
the Library could continue to offer. Staff changes made it impossible to continue to open the Library on Friday
nights for grant programs.
The Tukwila facility seemed a perfect spot to develop a children's library, thereby acknowledging the primary
users of that building, and to move the Family Place program there to have adequate dedicated space and be
able to continue the evening programs.
KCLS is revamping the interior with new carpet, furniture and computers scaled for children; a colorful play
space with oversized stuffed animals and a new collection of popular titles for adults at the Library with their
children. Informally, the City has agreed to address some of the physical issues with the building.
Bottom line considerations:
Foster Library had growing use creating a critical shortage of staff to serve the residents using that
building and maintain its 56 open hours weekly.
The Family Place grant program had outgrown the Foster meeting room space originally dedicated to
the program and spilled over into all areas of the Library, with considerable crowding and confusion.
Staff changes made it impossible to continue the Friday night Family Place programs. The program
would have to be scaled back both in space and evening programs.
Tukwila Library was not-being used sufficiently to warrant the number of staff needed to keep it open
36 hours weekly.
Therefore:
Best use of resources dictated the switch of staff to Foster Library with commensurate open hours
reduction at Tukwila Library.
Continuation of The Family Place grant program hinged on moving it to the Tukwila Library.
Re- focusing Tukwila Library to serve children in an outstanding way addressed its current users.
960 Newport Way NW Issaquah, WA 98027 425- 462 -9600 www.kcls.org
MIS AGREEMENT, entered into this 1st day of January A.D., 1977 by the Board of
Library Trustees of the Rural County Library District of King County, hereinafter
called the Board, and the City of 1tIKWILA hereinafter called the City, wit
nesseth:
711U BOARD agrees, according to the provision of Section 7, Chapter 119, laws of
Washington, 1935, as amended, that it shall render full and complete Rural County Library
District service to the City; and in pursuance thereof, the residents of said City are
hereby entitled to the sane library privileges, as are provided for the residents of said
Rural County Library District of King County under the provisions of the library law as
found in Chapter 119, Laws of 1935, and laws amendatory thereof and supplemental thereto.
IN CONSIDERATION of the foregoing agreement on the part of the said Board, the City
hereby agrees to pay to King County Rural Library District in the year 1977 and in
each year thereafter during the life of this contract, for library service for the year
in which such payment is made, an amount equal to that paid by residents of the King
County Rural Library District for the year in which said payment is made (not to
exceed Fifty Cents per One Thousand Dollars of assessed valuation as ultimately and
finally determined by the highest authority passing thereon) of the property within the
corporate limits of the City for the year immediately preceding the year in which said
payment is made. Each year's payment shall be made in two equal installments with the
first installnent to be remitted on or before the first of June and the second install-
ment to be remitted on or before December 15th. The Board may determine modifications
of the above normal contract fee when deemed in the best interest of library service
in the King County Library System.
IN CONSIDERATION of the above the City hereby agrees to pay to the District the sum
of $27,951.00 for the year 1977 to be paid in two equal installments as indicated
above.
PRESENT BOARD POLICY recognizes the existence of the 106% tax increase limitation,
therefore, annual contract fees following the 1977 fee shall not be increased by more
than six percent (6 as based on the current valuations of property on which the current
fee was based plus the City's ratio applied to new construction and may annexed properties
which become part of the City's tax rolls during the year the contract is in effect.
Should the City's total increase be less than the six percent (6 the contract fee
would reflect the lesser amount.
LIBRARY SERVICE offered under this contract will be available to residents of the
King County Rural Library District on the same terms as to the residents of TUKWILA
since it is through the pooling of the city funds with those of the surrounding area
that this contract is made possible.
TIIIS AGREEMENT shall be in full force and be considered effective January 1, 1977
when executed by the Board and City and until the same shall be terminated. This
agreement may be terminated at the end of any calendar year by either party giving
six months prior written notice of such termination and, if such notice is not given,
this agreement shall be in full force and effect for the following calendar year and
until terminated as provided herein.
IP A BRANCH LIBRARY is to be established, it is agreed that the City shall provide
suitable quarters for the library and shall provide satisfactory heat, light, and
maintenance. The District shall support partially building operational costs as
per established policy. The District will furnish all library supplies, materials
(books, etc.), staffing aid supervision.
IN WITNESS WHEREOF the said Board and the said City have caused these presents to
be duly executed by their respective officers on the day and year in this ngreenx;nt
first above written.
THE BOARD OF TRUSTEES
KING COUNTY RURAL LIBRARY DISTRICT
JQ l c- cc_e n P f -irt.t- I-C„1
Date
Peziaeetia4.04,
0/71
AGREEMENT
TIIE CITY OF TUKWILA
V Mayor
Date
S-19- 972
.o(^,C
City Clerk
7 71 -8d
k, Ai Co.(
THIS AGREEMENT, entered into this 7th day of July 1982 by
the Board of Library Trustees of the Rural Library District of King County,
hereinafter called the Board, and the City of Tukwila hereinafter called
the City, witnesseth:
AGREEMENT
THE BOARD agrees, according to the provisions of Section 7, Chapter 119, laws
of Washington, 1935, as amended, that it shall render full and complete Rural
Library District service to the City; and in pursuance thereof, the residents
of said City are hereby entitled to the same library privileges as are pro-
vided for the residents of said Rural Library District of King County under
the provisions of the library law as found in Chapter 119, Laws of 1935, and
laws amendatory thereof and supplemental thereto.
In consideration of the foregoing agreement on the part of the said Board, the
City hereby agrees to pay to the King County Library District in the year,
1983, and in each year thereafter during the life of this agreement for library
service for the year in which payment is made an amount which shall not exceed
the per capita payments made by the residents of the unincorporated area of
King County in the property tax levy for the year the service is rendered. In
no case will the fee exceed fifty cents per One Thousand Dollars of assessed
valuation for the service year as ultimately and finally determined by the
highest authority passing thereon. Each year's payment shall be made in two
equal installments to be remitted by the first of June and the fifteenth of
December.
It is further understood that it is present Board policy to recognize the im-
pact of the 106% tax increase limitation upon the City's tax receipts. There-
fore, if the application of the following formula results in a lower fee than
the above per capita rate, the contract fee shall reflect the lesser amount.
The formula limits the fee increase to 6% over that of the previous year plus
the additional amount realized by applying the City's ratio to new construction
and annexed properties which become part of the City's tax rolls during the
year the contract is in effect.
LIBRARY SERVICE offered under this contract will be available to residents of
the King County Rural Library District on the same terms as to the residents
of Tukwila since it is through the pooling of the City funds with those of
the surrounding area that this contract is made possible.
THE BOARD further agrees to provide partial maintenance support for the
library building as per amount established annually (In 1982 the amount is
$1,738.19) and that in 1983, hours of service open to the public shall not
be less than 25 hours per week. The District shall furnish all library sup
plies, materials, (books, etc.) staffing and supervision.
THIS AGREEMENT shall be in full force and be considered effective January
1, 1983, when executed by one Board and City and until the same shall be
terminated. This agreement may be terminated at the end of any calendar
year by either party giving six month prior written notice of such ter-
mination and, if such notice is not given, this agreement shall be in full
force and effect for the following calendar year and until terminated as
provided herein.
IN WITNESS WHEREOF the said Board and the said City have caused these
presents to be duly executed by their respective officers on the day and
year in this agreement first above written.
THE BOARD OF TRUSTEES
KINfy COUJ(JTY RURAL LIBRARY DISTRICT
l�fa hew_
7
DATE July 7 1982
THE CITY OF TUKWILA
Ma or
I /i✓f a/, O_H/L„
Ci y erk
DATE 4 re ?-Q
10242 CE�p•TIF CATION
1.. 11.44 ea do r G
f'r.ukwu!a. do certify thee..' .ry �s a ?rk et the
Fer! correct copy of the r..:i i1gl
-Nell the CO
c rle......L'.t.. 19 9i
City Clerk
INTERLOCAL GOVERNMENTAL AGREEMENT BETWEEN THE QTY OF
TUKWILA AND THE KING COUNTY RURAL LIBRARY DISTRICT
THIS AGREEMENT is dated the 19th day of December 1991, and is entered into by and
between King County Rural Library District, hereinafter referred to as the "District and the
City of Tukwila, hereinafter called the "City
WHEREAS, the City owns the building housing the Tukwila Library, at 14475 59th Avenue
South, and
WHEREAS, the District owns the building housing the Foster Library, at 4205 South 142nd,
and
WHEREAS, the City currently pays an annual contract fee to the District for provision of
library services within the City, and
WHEREAS, the City by Ordinance No. 1619 will initiate the process for annexation of the
City into the District pursuant to Section 27.12.360, RCW, and
WHEREAS, the District will not realize any direct tax revenue for operation of the libraries
and provision of library services until the 1993 calendar year, and
WHEREAS, the City and the District desire to make provisions for continued funding of
library operations during the calendar year 1992, now, therefore, the parties agree as follows:
1. The District will continue to assume maintenance and utility costs for the Tukwila and
Foster Libraries in 1992.
2. The District will hold the City's 1992 contract at the 1991 fee level of $564,021.
3. The District recognizes the importance of neighborhood libraries to the City of Tukwila
and consequently agrees to maintain library services at both the Foster and Tukwila libraries.
1
4. The District agrees that 0 the City chooses to annex to the District, the District will be
responsible and pay for the construction and all related costs of at least a 5,000 square foot
library expandable to 7,500 square feet, including furnishings and materials and appropriate
surface parking exclusively for library patrons, and an anticipated completion date in early
1995 (replaces existing Foster branch). This will be a full service library which will have
maximum hours, programs and services commensurate with similar sized libraries.
5. The Tukwila Library at 14475 59th Avenue South will be maintained at a minimum of
current service levels.
6. The District will provide or pay up to $400,000 for suitable land (the site) for the structure
and parking with the requirements that:
a) the site be chosen jointly by the City and the District and will have convenient access
with good visibility.
b) the design and construction will be consistent with the standards of current District
building projects and be in keeping with the desired neighborhood concept.
7. The City shall be the designated SEPA lead agency for all SEPA reviews.
8. Any off-site public improvements such as street, sidewalk, storm drainage and /or utility
modifications as may be required as a result of the construction of the library shall be paid
for by the District.
9. All on -site work and improvements, such as site preparation, grading, landscaping, shall
be paid for by the District.
10. The City by its Mayor shall designate City administration personnel to participate in the
District's design review process for the library, and to act as coordinator with the District
during the planning, design and construction processes.
11. The District will continue to reimburse the City for the library's portion of maintenance
and utility costs for the library's portion of the existing Tukwila Library building at 14475
59th Avenue South. District will pay $1 per year for an annual lease.
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10242
12. If the City chooses to annex to the District, then within 60 days of the date of certification
of the results of the annexation election, City and District by a supplemental interlocal
governmental a ._.t shall either supplement or amend this agreement to more
specifically set forth the terms and conditicns relative to the Matters set forth in Paragraphs 1
through 11 above.
General Recitals
1. This agreement is to define the rights and obligations of the parties in the event
annexation of the City to the District is approved at a special election to be held prior to May
26,1992. Included in the purposes of this agreement is the provision for continued funding
by the City of library services within the City during the period between January 1,1992 and
December 31, 1992. If annexation to the District is not approved at said election, this
agreement shall be of no further force or effect.
2. Should annexation to the Library District fail to pass, and the City chooses to continue to
contract with the Library District for services, it is understood that
a) The contract rate for library services for the calendar year commencing January 1,
1993 will be according to the phase -in formula, and
b) The contract rate for library services for the calendar year commencing January 1,
1994 and for calendar years thereafter will be 100 percent of the full comparable rate
assessed taxpayers in the Icing County Rural Library District
3. In the event the City chooses to appoint a Tukwila Library Board of Trustees during any
time period when the City is annexed to the District, the District shall regularly solicit input
from the Board on issues relating to all aspects of library services and facilities for the
residents of Tukwila.
3
Dated as of this 19th day of Deoember,1991.
Ar
M 7 oY'Cary vanbusmr
ATTEST /AUTHENTICATED:
l 42-
i E. Cantu, City Clerk
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
By P 4 L_
rat'
10242
XING COUNTY RURAL LIBRARY CITY OF
DISTRICT BOARD OF TRUSTEES
7 y /SO.—.
4
Community and Parks Committee
January 13, 2004
Present: Pam Linder, Chair; Joe Duffle, Dave Fenton
Steve Lancaster, Rhonda Berry, Lucy Lauterbach
Renewing Moratorium on TOD The moratorium on building in the Transit Oriented
Development area (TOD) has been in place since 2002. Since that time the City has broadened
the uses allowed in the area. The TOD master plan has also made progress, with a series of
meetings to explore future land uses and infrastructure plans. The current moratorium will
expire February 18.
Steve explained that one thing in the ordinance extending the moratorium is an allowance for the
Sound Transit station unclassified use permit to be extended. Staff wants that provision in order
to allow negotiations for the station to proceed. Steve thought they could negotiate a better
permanent station if the permit were not forced to be closed now. The design for the permanent
station is still in flux.
Pam asked about staffing for Sound Transit. Steve said he has had from 1 -1.25 FTE people
working on Sound Transit over the past couple of years. However, as work on permitting is
nearing an end, the next phase will relate more to development and construction, which is why
Public Works is devoting a person to Sound Transit now. Pam asked that he detail that in a short
memo to Council. Recommend moratorium ordinance to COW.
Tukwila Library Rhonda and the mayor have a meeting with Bill Ptacek to discuss changes at
Tukwila Library. Rhonda explained the City had an agreement with the Library District in 1982,
and another interlocal was adopted when citizens assumed the cost of the Library District taxes
in 1991. The later agreement discusses how library services will remain at the same level, which
leads to various interpretation. This item will be on the Council agenda next week. Information.
C 1
J V Committee chair approval