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Home My WebLink AboutCOW 2003-12-08 Item 4A - Contract Amendment - Customer Assessment for Tukwila Village with Rob Larsen, ClearPath for $20,000ITEM INFORMATION CAS Number: 03-159 I Original Agenda Date: December 8, 2003 Agenda Item Title: Amendment to Consultant Contract with Rob Larsen dba ClearPath Original Sponsor: Timeline: Sponsor's Summary: Recommendations: -3E Sponsor: Committee: Administration: Cost Impact (if known). Fund Source (if known) Meeting Date Meeting Date 12/08/03 COUNCIL AGENDA SYNOPSIS Meeting Date 12/08/03 Prepared by RAB Council Admin.x Additional money is needed to complete the scope of work in this agreement, specifically to complete interviews with Tukwila business community representatives (Key Customer Assessment) and for a pro -forma report regarding Tukwila Village. Discuss amendment and forward to Special Meeting for approval. Spec.Mtg.: Authorize Mayor to sign contract amendment. Forward to COW $20,000 302 fund $10,000 Ending Fund Balance $10,000 RECORD OF COUNCIL ACTION Action Initials ITEM NO. Mayor's review' Council review rte, ..t -e.- APPENDICES Attachments Memo to Finance Safety Committee dated 11/25/03 Contract with CLearPath Finance Safety Committee minutes from 12/1/03 meeting TO: Finance Safety Committee FROM: Mayor's Office DATE: November 25, 2003 SUBJECT: Contract Extension ClearPath and Associates As you are aware, Rob Larsen of Clearpath and Associates, has been contracted to work on Economic Development and Tukwila Village related activities for the City since April of this year. There are two discrete projects I think would be of benefit to the City to have Rob finish this year. One is to complete the Key Customer Assessment process with businesses in the City. The other is a Pro -Forma to analyze development costs for Tukwila Village. It is estimated that an additional $20,000 is needed to accomplish these two items. Committee approval is requested for a contract amendment in this amount, and that the amendment be recommended to City Council W:fin&saferoblarsen MEMORANDUM :Atetc *r Ms WHEREAS, the said services to be performed by the Consultant are temporary in nature. CITY OF TUKWILA CONSULTANT SERVICES AGREEMENT qG 63-c0- THIS AGREEMENT, entered into as of this day of 1 Ac.c,4 2003, is by and between the City of Tukwila, a Municipal Corporation, hereinafter referred to as the "City" and Rob Larsen, dba as ClearPath, hereinafter referred to as the "Consultant WHEREAS, the City desires to retain the services of a consultant to provide assistance in the review of economic development opportunities, identification of effective strategies and policies further defined in "Attachment A, Scope of Work WHEREAS, the City of Tukwila does not possess the staff resources to perform said services and the Consultant is qualified, willing and able to provide and perform said services described in this agreement; and NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, to be kept, performed and fulfilled by the respective parties thereto, and other good consideration, it is mutually agreed as follows: The Consultant shall assist the City by performing work as described in ATTACHMENT A "Scope of Work The City agrees to pay the Consultant for services performed under this contract pursuant to the hourly rate described in ATTACHMENT B "Compensation but not to exceed twenty -five thousand dollars ($25,000). It is agreed that such payment shall constitute the consultant's sole compensation for the contract services performed for the City; and furthermore that this contract shall not constitute the establishment of an employer /employee relationship. The consultant agrees that he shall be responsible for all associated FICA and Federal withholding tax obligations. The Consultant shall complete and submit a W -4 form to the City of Tukwila Finance Department and shall submit an invoice upon satisfaction of the assigned scope of work or work in progress prior to receipt of payment. Said invoice shall detail the number of hours and specific tasks performed during the billing period. 3. The term of this agreement shall be through December 31, 2003, unless terminated earlier or extended for an additional period as provided under the following section hereof. 4. This agreement may be extended for an additional period upon the written consent of both parties hereto. This agreement may be terminated at will by either Party on ten (10) days written notice to the other, except that if either Party fails to perform or observe any of the provisions, terns, or conditions herein, either Party may terminate this agreement immediately, so long as written notice is thereafter communicated to the other. Isr of f c ORIGINA s F, Consultant Agreement ClearPath Page 2 5. Said services, and all duties incidental or necessary thereto shall be conducted and performed diligently and competently and in accordance with professional standards of conduct and performance. 6. All records or papers of any sort relating to the City and the project will at all times be the property of the City and shall be surrendered to the City upon demand. All information concerning the City and said project, which is not otherwise a matter of public record or required by law to be made public, is confidential and the Consultant will not, in whole or in part, now or at any time disclose that information without the expressed written consent of the City. 7. This agreement may not be assigned or otherwise transferred by either party hereto. The Consultant may subcontract to others or hire a portion of the work to be done, provided the Consultant first receives written consent of the City. 8. No change, alteration, modification or addition to this agreement will be effective unless it is in writing and properly signed by both parties. IN WITNESS WHEREOF, the parties hereto have signed this agreement on the day and year first above written. CONSULTANT 'Rob tar*en, ClearPath Sohn McFarland Consultant City Administrator i i AUTHENTICATE /ATTEST n d l.LL c.0 rcpt.. �J y ie E. Cantu l C ity Clerk CITY OF TUKWILA Exhibit A Scope of Services ClearPath shall work with Tukwila officials to provide technical guidance and direct support in the implementation of the Tukwila Strategic Economic Development Strategy. Specific work products are: Arrange for and conduct a series of meetings with selected representatives from the Tukwila business community to determine the "economic climate Assist in the preparation of a long -range strategy for the Duwamish corridor with specific emphasis on the Boeing properties. Assist with and participate in the formation of a strategic economic group whose purpose shall be the identification of policy recommendations in support of the Strategic Economic Plan. At the direction of the City, engage in research of specific economic development opportunities. Clearpath ExhibitA Exhibit B Terms of Payment The Consultant will invoice the City for the work completed at the rate of $157.00 (one hundred fifty seven dollars) per hour at the close of each month. Invoices will be paid within twenty (20) days of receipt. Any extraordinary expenses claimed shall first be approved by the City of Tukwila before the Consultant obligates any funds. Clearpath Exhibit B Finance and Safety Comnittap December 1, 2003 PAGE 2 4. Contract with Rob Larsen Rob's contract has run out while he still has work to be done. He has worked on both economic development and Tukwila Village since April. His two projects are to complete his study of key customers that has been presented to Council on a preliminary basis thus far. His second project is to estimate what the development costs and benefits would be for the remaining parts of Tukwila Village. Funds for the $20,000 contract extension will come from the ending fund balance and from the 302 Facilities fund. Recommend contract extension to Dec 8 COW. ..0 Committee chair approval