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HomeMy WebLinkAboutSpecial 2003-12-08 Item 4A - Agreement - Change Order for Foster Golf Course Water Feature with Wade-Perrow Construction for $102,553.79CAS Number: 03-163 Agenda Item Title: Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): Meeting Date December 8, 2003 Prepared by Initials Mayor's review I Council review C3 I Original Agenda Date: 12/8/03 Foster Golf Links Water Feature Change Order Meeting Date 1 Attachments 12/8/03 I Memo from Mike Sweeney to Community Affairs Parks Committee CAP meeting minutes (11/25/03) ITEMNO. Special Meeting Council Admin. Parks Recreation Administration Approval at Special Council meeting on December 8, 2003 The clubhouse water feature scope of work was removed from the course improvement project prior to bid. Staff felt that the water feature was more suitable for construction during the clubhouse construction timeframe. Council approve the contract total encumbrance by a Change Order with Wade Perrow Construction, LLC in the amount of $102,553.79, including tax. Additionally, authorize a budget transfer from the "Course Improvements" project Account Number 594.760.63.19 to the "Clubhouse Construction" project Account Number 594.160.62.19 to fund this p roject and to keep the project finances accurate. Approved change order and budget transfer Recommends moving to regular meeting for approval. Same as sponsor No additional cost or funding impacts— merely a funds transfer between projects. 594.760.63.19 to 594.760.62.19 (dated 11/19/03) TO: City of Tukwila Steven M. A/fuller, Mayor Parks Recreation Department Bruce Fletcher, Director Mayor Steve Mullet Community Affairs and Parks Committee FROM: Mike Sweeney, Owner's Representative Foster Golf Links Projects DATE: November 19, 2003 SUBJECT: Approve Change Order to Construct Water Feature at Foster Golf Links BACKGROUND When the scope of work to be performed within each of the several Foster Golf Projects were finalized, project budgets and account numbers were established for each feature. Originally, the scope of work and budget for the "Course Improvements" project included the construction of a "water feature" located behind the new clubhouse next to the putting green. The water feature scope of work was removed from the "Course Improvements" project before it was bid, anticipating that it would be constructed later. The scope change was due to the following concerns: the integration of the "water feature" construction by the "Course Improvements" contractor, with the work that needed to be done by the clubhouse contractor before the water feature was constructed; and there were maintenance and warranty issues related to the timing and completion of the water feature. The project team agreed that the "water feature" construction would be better integrated into the "Clubhouse Construction" work. The costs of "water feature" construction remained in the "Course Improvements budget. The golf "Course Improvement" project was completed by Bernhardt Golf and accepted as complete by the City Council on November 3 The water feature still remains in that project's budget. It is time to restore the "water feature" construction back into the project. The clubhouse contractor, Wade Perrow, has advanced a proposal to construct the water feature at a cost of $102,553.79 including tax. This cost exceeds the estimated "water feature" construction budget by $1,717.95. Due to the construction saving on the "Course Improvement" project there will still be approximately $8,500 that remains as an unexpended balance from the "Course Improvement" budget after the "water feature's" total costs are transferred to the "Clubhouse Construction" project. In summary, the two things that need the City Council's approval to have Wade Perrow construct the water feature at the new Foster Golf Links Clubhouse are: transfer the funds from the "Course Improvements" budget to the "Clubhouse Construction" budget, and approve a contract change order to Wade Perrow for $102,553.79, including tax. RECOMMENDATION It is recommended that the City Council approve the contract total encumbrance by a Change Order with Wade Perrow Construction, LLC in the amount of $102,553.79, including tax. Additionally, authorize a budget transfer from the "Course Improvements" project Account Number 594.760.63.19 to the "Clubhouse Construction" project Account Number 594 760 -62.19 to fund this project and to keep the project finances accurate. The Center of YOUR Community 12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206- 768 -2822 Fax: 206 768 -0524 71% Community and Parks Committee November 25, 2003 Present: Joan Hernandez, Chair; Joe Duffie, Jim Haggerton Jack Pace, Evie Boykan, Mike Sweeney, Rick Still, Rhonda Berry, Lucy Lauterbach 1. Housing Needs Assessment Next year's comp plan update will include a section on housing and housing targets for the next twenty years. It will include not only the housing now available, but also what is needed based on our available land and population. Two sources of funding will be $14,500 in unallocated CDBG and $7,000 from a grant from the Washington State Growth Management program. Joan asked if it will cost $21,000 and was told it would. Joe said the city needed to educate people about how cleaning up properties works. Jack said they were going to try to have the work on the study done in January. He thought the city could be proactive in preventing some of the decay and poor management of housing that can now be seen around the city. This study will address demand and support for housing, and will seek to understand the condition and various types of housing. The committee approved recommending to the Council a motion to allocate CDBG funs to this project. According to Jack Pace, this study needs to be escalated to meet certain deadlines for the City Comprehensive Plan review. Since a motion by the Council is needed, the committee suggested that item be added to a Special Meeting following the Public Hearing on December 8 Recommend motion to COW and Special Meeting December 8th. 2. Change Order on Golf Course Construction Mike Sweeney explained that three separate funds exist within the CIP for the golf course improvements: the demolition fund; golf course improvement fund and contract; and the clubhouse construction fund and contract. Construction of the water feature was originally in the golf course improvement fund; however the water feature was removed from the scope of work before it was bid. It now appears advantageous to transfer the funds for the water feature to the clubhouse construction budget. The staging and the timing of construction of both the golf course and the clubhouse affected construction of the water feature, which is why it changed from the start of golf course construction until now. Council action is required to move the water feature budget from the golf course improvement budget, and put it into the clubhouse budget. The water feature will be directly in back of the clubhouse on the golf course side of the building. It is like a series of three small ponds, with large granite upright stones surrounding a fountain feature, then flowing through the other ponds. No additional funding is being requested, but money is simply being moved from one account to another. The specific action being requested is to approve the change order and authorize a budget transfer from the funding within the golf course construction budget to the clubhouse contract budget. Recommend issue to COW and Special Meeting December 8th.