HomeMy WebLinkAboutReg 2003-12-01 Item 4H - Final Acceptance - 2003 Overlay Program by Lakeside Industries for $762,454.501 Meeting Date
12/01/03
Meeting Date
12/01/03
CAS Number: 03-156
Agenda Item Title:
Original Sponsor:
I Timeline:
Sponsor's Summary:
COUNCIL AGENDA SYNOPSIS
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Meeting Date Prowled by
12/01/03
Council
`:ORD`F COUNC
Initials
1 Mayor's review 1 Council review
?ITEMNFORMATTON
Original Agenda Date: December 1, 2003
Accept as complete 2003 Overlay Program Construction Contract and release retainage.
Admin. Public Works
The overlay and repair project was completed by Lakeside Industries on September 24, 2003.
Underruns amounted to $36,105.25, due to quantity underruns. The total contract amounted to
$762,454.50.
Recommendations:
Sponsor: Accept project as complete and authorize release of retainage.
Committee: Forward to Consent Agenda of Regular Council.
Administration: Same as sponsor.
Cost Impact (if known): $762,454.50
I Fund Source (if known): 104/02 Commercial Streets
Action
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Attachments
Information Memo dated November 20, 2003
Notice of Completion of Public Works Contract 03 -107
Transportation Committee Meeting Minutes from November 24, 2003
ITEMNO.
v.
ACTION TAKEN
RECOMMENDATION
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director Cam
Date: November 20, 2003
Subject: 2003 Overlay Program
Protect Completion and Accentance
ISSUE
Accept construction contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 03 -107 with Lakeside Industries of Issaquah,
Washington, was issued June 24, 2003, for construction of the 2003 Overlay Program. This
project provided paving, repairs and overlay of various streets within the City.
This contract was totally completed on September 24, 2003. The unit bid price underruns
listed below were primarily due to minor quantity underruns. The contract costs are
summarized as follows:
Actual
Contract Award Amount S798,559.75
Change Orders 0.00
Underruns (36,105.25)
Sales Tax (N /A Rule 171) 0.00
Total Amount Paid (incl. retainage bond) 5762.454.50
The final payment has been issued, final records are being prepared, and this acceptance will
formalize the closeout of this project.
It is recommended that this contract be forwarded to Regular Council on the consent agenda
for formal acceptance and authorize the release of the retainage bond, subject to the standard
claim and lien release procedures.
RT:ad
attachment: Notice of Completion of Public Works Contract
(PRProjeou\M RW RS Projecu \O3RWO1\Aaeptx a Memo)
a State of Washington
De,._._...... of Revenue
E PO Box 47474
Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 381 635
Date 11/3/03
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Sub -Total 762,454.50
Amount of Sales Tax Paid at 0.0 0.00
(If various rates apply, please send a breakdown.)
TOTAL 762,454.50
Comments: Retainage Bond was provided by
Lakeside Industries.
etc to
Signature
Type or Print Name
Phone Number
Assigned To
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Contract Number
03 -107
Telephone Number
425- 432 -1325
Description of Contract
2003 Overlay Program Project No. 03 -RWO1
Contractor's Name
Lakeside Industries
Contractor's Address
P.O. Box 7016, Issaquah, WA 98027
Date Work Commenced Date Work Completed Date Work Accepted
6/24/03 10/24/03
Surety or Bonding Company
Travelers Casualty and Surety Company of America
Agent's Address
USI Northwest, 20415 72nd Ave South, Suite 300, Kent, WA 98032
Contract Amount 798,559.75
Additions 0.00 Liquidated Damages 0.00
Reductions 36,105.25
Amount Disbursed 762,454.50
Amount Retained 0.00
TOTAL 762,454.50
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6 -27 -01)
Transportation Committee
November 24, 2004
DRAFT
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Frank Iriarte, Brian Shelton, Robin Tischmak, Cyndy Knighton, Lucy
1. 2003 Overlay Completion and Acceptance Robin passed out a map showing
where the six overlay projects were done this year. Projects were done on 42nd Ave S.,
S. 153` Baker Boulevard, 40 Ave S., TIB and 51 Ave. S. Lakeside Industries was the
contractor, and all work has been done. There was $36,105 in under runs due to
quantity under runs. Traffic control and street planning were overruns, but there were
no weather delays or bad soils. Recommend contract acceptance and release of
retainaoe to Regular Meeting.
2. KFC /Taco Bell Turnover KFC is moving to the old Burger King site on TIB. As
part of their development, they are dedicating public right of way off of TIB. This will
make things easier for the city right of way projects. Recommend acceptance of
turnover documents to Reaular Meetina.
3. Olive Garden Turnover of Improvements As a condition of the Olive Garden's
development they built to city specifications and are now ready to turn over some
utilities. These include storm pipes, catch basins and their lids, and stormceptors. Their
value is $37,048.58. Recommend acceptance of utilities to Reaular Meeting.
4. Transportation Concurrencv and Impact Mitiaation Staff explained that the
rush on this is self- imposed both because of the current lawsuit appeal and because of
some impending developments it would be good to have it ready for. The information
presented tonight is a first draft of what needs to be done. It is more of a quick fix than
a very thorough assessment of the whole concurrency and mitigation system. A more
complete review and ordinance will be done next year. Cyndy said the department is
interested in plugging vulnerabilities with this interim plan.
Cyndy passed out a table of mitigation expected for specific sections of streets in the
CBD. Some were projects that have already been done, and others were projects that
are beyond six years. She then passed out language that would be in the ordinance
but it was written in an easy to read format, which showed current and newly proposed
language. As she went through the memo and explained some of the changes. Pam
suggested she write a memo to guide people through the changes and the tables, and
explain some anomalies. The committee suggested she explain Level of Service as well
as the difference between concurrency and impact mitigation. She said concurrency is a
yes /no issue of whether facilities are adequate now or in the future to handle the new
growth. If the answer is "no developers must pay traffic impact fees. They must also
do a traffic study to determine how many trips their business is expected to add to the