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HomeMy WebLinkAboutCOW 2003-11-10 Item 3A - Resolution - Recreation and Aquatic Program Fee ScheduleCAS Number: 03-141 Agenda Item Title: Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if I FUtfdvSburce (if known): I 11 -10 -03 I I I 11 -10 -03 COUNCIL AGENDA SYNOPSIS Meeting Date I Prepared by I 11 -10 -03 1 T. Thomas I I I I I Initials Mayor's review I Council review se. Benda Date: 11 -10 -03 Proposed Resolution Amending Recreation Fee Schedule ITEMNO. o Council Admin. Parks Recreation Department Proposed acceptance of fee resolution at the Nov. 17, 2003 Regular meeting. The Parks and Recreation Department requests authorization to repeal Resolution #1414 and seeks Council acceptance of a newly proposed resolution. Said proposed resolution contains simplified language, includes (both) Recreation and Aquatic Program fees, gives the Parks and Recreation Director authorization to set fees, and maintains a review of fees, annually, by the Parks Commission and Community Affairs and Parks Committee. Accept newly proposed fee resolution. Community Affairs Parks Committee reviewed and approved sending the proposed resolution to the COW on 11- 10 -03. Same as sponsor. Attachments Memorandum to Mayor Community Affairs Parks Committee dated 10 -23 -03 Minutes Community Affairs and Parks Committee dated 10 -28 -03 Resolution 1414 Copy Proposed Resolution Draft format City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor MEMORANDUM TO: Mayor Mullet Community Affairs Parks Committee FROM: Bruce Fletcher, Director of Parks Recreation DATE: October 23, 2003 SUBJECT: Recreation Fee Resolution Each quarter, the Recreation and Aquatics divisions offer programs, classes and events that require participant fees to offset costs. Resolution No. 1414, adopting policies for setting recreation fees, was passed in January 1999. We request that the Council consider updating that resolution. It is our practice to keep fees fair and affordable to city residents. Recreational opportunities are among the many benefits that the City provides and Tukwila citizens enjoy. At the same time, we must be in a position to offset costs with program revenues. We have been very successful in setting fees that are extremely competitive with neighboring municipal recreation departments, and feel that it is important to keep customers corning back year after year. Our proposed resolution attempts to simplify definitions and to make our policies easier to understand and implement. With new classes each quarter (and many times each month) it is necessary to set new fees frequently. In order to accomplish this, we request that the Parks and Recreation Director be allowed to set fees subject to periodic review by the Parks Commission and the Community Affairs and Parks Committee. The draft fee resolution has been reviewed by the Parks Commission and recommended for approval. I would like the Community Affairs and Parks Committee to review the proposed resolution and make a recommendation to the full Council as appropriate. Cc: Rhonda Berry Rick Still Tracy Thomas Phone: 206 -433 -1800 City Hall Fax: 206- 433 -1833 www.cttukwila.wa.us Community and Parks October 28, 2003 Present: Joan Hernandez, Chair; Joe Duffle, Jim Haggerton Paul Surek, Rick Still, Tracy Thomas, Alan Doerschel, Bruce Fletcher, Steve Lancaster, Ryan Partee, Brian Shelton, Gail Labanara, Marty O'Brien, Rhonda Berry, Lucy Lauterbach Recreation Fee Resolution A resolution passed early in 1999 gave the Parks Director the authority to set fees for park programs. He was asked to report fees yearly to the Parks Commission and to the Community and Parks Committee. A new draft resolution that simplifies and includes some programs left out before, also emphasizes keeping fees fair and competitive. The resolution clarifies that the Director sets fees. Tracy said people shop around for rec services, so Tukwila needs to remain competitive if we want people to use the center. Jim stated he thought the rates were an administrative matter, and not a policy issue the Council should concern itself with. He said he did not want to micromanage. Send the resolution to COW with no recommendation. Budget Review The Committee completed their reviews of the Parks and Trails, and Golf CIPs and the DCD and Recreation budgets. Completed Budget Review. Third Ouarter Reports The Committee had a few comments or general questions, and completed their review of the third quarter reports. Information. Committee chair approval Section 2. General Policies. RECFEES.DOC 1/14/99 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING POLICIES FOR SETTING FEES FOR THE CITY'S RECREATION PROGRAMS AND CLASSES; AND REPEALING RESOLUTION 1053. WHEREAS, the City Council desires to adopt recreation fees that are both fair to participants and fiscally responsible from the City's viewpoint; and WHEREAS, recreation programs and classes are important to the health and well being of the community; and WHEREAS, Tukwila has a full range of programs and classes, and those should all be equitable on their own and with one another; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Definitions. A. Age groups. 1. "Youth" includes children under the age of 12. 2. "Teen" includes persons aged 12 -17. 3. "Adult" includes persons aged 18 -54. 4. "Senior adult" includes persons aged 55 and over for most activities; for some classes the age eligible for reduced class fees will be age 62 or over. B. Costs. 1. "Direct costs" are those costs directly related to the specific operation of the activity, such as balls, field or building rental, umpires and trophies for ball leagues, or instructor wages and supplied materials for an oil painting class. 2. "Indirect costs" are costs included as part of the general operating expenses of all recreation programs, such as brochure printing, Tukwila Community Center rooms and utilities, and City staff wages and salaries. A. Overall program fees shall cover the percentages listed in the following sections. However, specific programs within each age group can vary according to program needs, participants' ability to pay, market rates for similar programs, and the availability of City funding. 13. In senior adult, teen and youth programs and activities, the Parks and Recreation Director or his /her designee may waive part or all of a fee in case of financial hardship. Such waivers shall be granted only occasionally and shall be used with great discretion. C. Fees and charges for all department programs will be reviewed yearly by the Parks and Recreation Director and by the Parks Commission, and shall be reported to the City Council's Community and Parks Committee. D. When fees are collected to cover program costs, they shall include the direct costs for operating the program. Indirect costs may also be used to calculate program costs, especially in adult classes and adult athletics programs. E. The City's scholarship program offered through the resident assistance program may waive up to 50% of the fees for Tukwila residents with financial hard- ships. Section 3. Class Fees. A. Class fees shall be kept as low as possible while allowing the City sufficient revenues to offer a variety of well- rounded programs. 13. All adult, youth, and senior adult (aged 55 -61) classes will be offered to the community on a "break even" basis to cover 100% of the direct operating costs. Section 4. Senior Adult Program Fees. A. Program and class fees shall be kept as low as possible. 13. Senior adult class fees shall cover a minimum of 50% of their direct operating costs, and those of senior adults aged 55 -61 shall cover 100% of their direct operating costs. C. No fees shall be charged for the regular social programs or for drop -in programs such as the exercise /fitness room. D. Use of the senior fitness room shall be free to Tukwila senior adults for up to three (3) hours per day, Monday, Wednesday and Friday. Other physical exercise activities may have fees which are less than regular adult fees. E. Special events and parties will not require fees unless special food is provided and paid for by the City. P. Seniors will pay 100% of the fees which cover expenses when trips and tours are provided by professional companies, or when additional fees are required for an activity. City. G. Senior adults are responsible for their own expenses on trips sponsored by the H. No fees will be collected for visiting general programs provided by the City, including nurse visitations at the community center and special events. Fees will he charged for van service for special purpose trips. I. Senior athletic league fees from outside the City shall cover 100% of their direct cost. Section 5. Teen and Youth Programs. A. Teen and youth program fees shall cover a minimum of 50% of their direct costs. RECFEES.DOC 1/14/99 C. Use of the weight room will require a minimal fee except during certain specified hours as determined by the Recreation Director or his /her designee. D. Teen and youth programs that involve an extra charge such as hiring a disc jockey or band for a dance, or special food for an event, will carry a fee to help offset these specific extra expenses. Section 6. Athletic League and Tournament Fees. A. Adult athletic league and tournament fees shall cover a minimum of 100% of their direct costs. B. Youth, teen, and senior athletic league fees shall cover a minimum of 50% of their direct costs. Section 7. Resolution 1053 is hereby repealed. PASSED BY THE CITY COUNCg. OF THE CITE OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this %`7 day of l tam-,,t a,4.c 1999. ,s ATTEST/AUTHENTICATED: I Q tt-i:Co N (sliar.f e E. Cantu, CMC, City Clerk APPROVED AS TO FORM: By: /77 .e' Office of the At rney Filed with the City Clerk: /1`- q? Passed by the City Council:- /9 Resolution Number /4/ a RECFEES.DOC 1/14/99 (19).' iiiL Fenton, Council President Section 1. Definitions. B. Costs: Section 2. General Policies. 12_) 0 LA C A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING POLICES FOR SETTING FEES FOR THE CITY'S RECREATION AND AQUATICS PROGRAMS, CLASSES, SERVICES AND FACILITIES; AND REPEALING RESOLUTION 1414. WHEREAS, the City Council desires to adopt recreation fees that are both fair_to participants and fiscally responsible from the City's viewpoint; and WHEREAS, recreation and aquatic programs, classes, services and facilities are important to the health and well being of the community; and WHEREAS, Tukwila has a full range of programs, classes, services and facilities, and those should all be equitable on their own and with one another; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: A. Age groups: 1. "Youth" means persons under the age of 18. 2. "Adult" means persons aged 18-54. 3. "Senior Adult" means persons age 55 and over. 1. "Direct costs" are those costs directly related to the specific operation of the activity, such as balls, field or building rental, umpires or trophies for sports leagues; or instructor wages and supplied materials for an oil painting class. 2. "Indirect costs" are costs included as part of the general operating expenses of all recreation programs, such as brochure printing, Tukwila Community Center rooms and utilities maintenance, and City staff wages and salaries. A. Specific program fees within each age group can vary according to program needs, participants' ability to pay, market rates for similar programs, and the availability of City funding. B. When fees are set for programs and activities, they shall include the direct costs for operating the program, and may also include indirect costs as determined by the Parks and Recreation Director or his/her designee. C. When additional funding through grants, donations or sponsorships is acquired for a program or activity, the fee for the program may be adjusted with approval from the Parks and Recreation Director or his/her designee. ReaeationFees 11/7/03 1 D. Fees and charges are set by the Parks and Recreation Director and are subject to periodic review at least annually by the Parks Commission and the City Council's Community and Parks Committee. E. The Parks and Recreation Director or his/her designee may waive part or all of a fee in case of financial hardship. F. Other fees and charges, such as deposit 'ate fees, and administrative processing fees, may be assessed for programs, acti 'es and services as deemed necessary by the Parks and Recreation Director or his/her L.esignee. G. An additional fee may be charged in addition to the program or activity fee for participants who reside outside of the Tukwila City limits or designated service area. Section 3. Resolution 1414 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST/AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Recreation Pees 11/7/03 2 Pam Carter, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: