HomeMy WebLinkAboutReg 2003-10-20 Item 5C - Final Acceptance - Foster Golf Course Improvement by Bernhardt Golf for $354,660.80CAS Number: 03-131
Original Sponsor:
Timeline:
Agenda Item Title:
Sponsor's Summary:
Recommendations:
Sponsor:
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Administration:
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Meeting Date
10/20/03
COUNCIL AGENDA SYNOPSIS
Meeting Date
10/20/03
03 -t 3\
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Prepared by
jec
Original Agenda Date: 10/20/03
Council Admin. X
Approve 10/20/03
Notice of Completion Golf Course Improvements: #2,8,9 Greens; #1 9 Tees
The work for this project was substantially completed within the 90 -day contract time period.
AC Q3 09 I W kof
Accept as complete; authorize release of retainage.
CA &P Same as Sponsor
Same as Sponsor
Final cost of contract: $354,660.80 (incl. retainage)
411.000.594.760.63.19
an deit
Initials
1 Mayor's review 1 Council review 1
1 6.-W- 1
Attachments
Memo from M. Sweeney to CA &P Cmte dated 10/9/03
Notice of Completion
Cannunity and Parks Cmte Minutes from October 14. 2003
ITEMNO.
C.
DATE: October 9, 2003
MEMORANDUM
TO: Mayor Mullet
Community Affairs and Parks Committee
FROM: Mike Sweeney; Owner's Representative, Foster Golf Projects
Rick Still; Assistant Director, Parks Recreation
SUBJECT: Final Acceptance of Contracted Scope of Work
Foster Golf Course Improvement Project #89 -BG -09 -Golf 03 -03
Contract AG -03 -091; Bernhardt Golf, a Division of Bernhardt Industries
On April 21, 2003 Council awarded the above contract to low bidder, Bernhardt Golf, for the
Foster Golf course improvements portion of the project. Bernhardt's "dirtwork" on the course
required renovation to revised designs for holes 1 and 2; #2, #8, #9, practice and teaching greens;
and @1 and #9 Tee boxes. The work was substantially completed, within the 90 -day contract
time period on August 14, 2003. Grow -in rates have proven clearly acceptable. It is worthy of
comment that our golf maintenance staff and professional have been extremely impressed with
the methods of work and pride in workmanship of this firm.
At award the project's construction contract was encumbered at $324,224 (including tax), with a
contingency of $32,422. On August 26` 2003 council amended the contract amount authorizing
transfer to the project's contingency an additional $6528. The amount added to the contingency
(and contract) was required due to a coordination conflict with the work being done within the
clubhouse project's scope of work. A total of five (5) necessary change orders paid from the
contingency were incurred at a cost of $30,436.80 (primarily related to soils conditions and
irrigation). The final contract amount paid Bernhardt Golf is $354,660.80. The total project
amount allocated is $363,174. A present the project has a positive balance of $4693.23, having
also expended $3819.97 from the contingency unrelated to the contractor's work. This
contingent balance will remain until project closeout.
I recommend that, through consent agenda, that the scope of work required pursuant to contract
#AG -03 -091 with Bernhardt Golf be accepted by council, and as a result that the contract's
required retainage balance be released.
Attached (1):
Completed Form to Tukwila Finance: "Notice of Completion of Public Works Project"
Washington State Department of Revenue
State of Washington
De,..........., of Revenue
la PO Box 47474
R EVENUE Olympia WA 98504 -7474
From:
City Of Tukwila
6200 Southcenter Blvd
Tukwila, Wa 98188
Comments:
Contractor's Registration No. (UBI No.) 600 376 472
Date
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Assigned To
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
Golf Course Improvements: #2,8,9 Greens; #1 9 Tees;
Contractor's Name
Bernhardt Golf, A Division of Bernhardt Industries, Inc.
Contractor's Address
7430 SW Miller Hill Road Beaverton, Oregon 97007 -5459
Date Work Commenced Date Work Completed
6/2/03 8/14/03
Surety or Bonding Company
Developers Surery Indemnity Co.
Agent's Address
c/o Leonard Adams Co.; 5201 SW Westgate Drive, Suite300; Portland, Oregon 97221
Contract Amount 298,000.00
Additions 27,975
Reductions ,0.00
Sub -Total 325,975.00
Amount of Sales Tax Paid at 8.8 28,685.80
(If various rates apply, please send a breakdown.)
TOTAL 354,660.80
Signature
Type or Print Name
Phone Number
Liquidated Damages
Amount Disbursed
Amount Retained
Contract Number
AG -03 -091
Telephone Number
503/649 -3535
Date Work Accepted
,0.00
338,362.05
16,298.75
TOTAL 354,660.80
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6 -27-01)
Community and Parks Committee
October 14, 2003
Present: Joan Hernandez, Chair; Jim Haggerton, Joe Duffle
Keith Haines, Evie Boykan, Mike Sweeney, Bruce Fletcher, Rhonda Berry, Lucy
Lauterbach, Curt Treadwell
1. Regional Affordable Housing The State passed legislation in the last Session that allocates
new funding for affordable housing from a small surcharge on any property transactions. An
interlocal with its agreement for spending funds is needed to adhere to the legislation which
states that the funds are to be administered "according to an interlocal agreement between the
county and the cities within the county". 40% of the funds will be allocated to the State, and
Counties cities) will get 60 In King County there will be three sub regions: South King,
Seattle, and North/East King County. Another goal of the legislation is that both existing and
future needs for affordable housing be addressed. Acquisition, rehabilitation and new
construction are the highest priority, then transitional housing operations and maintenance, and
then funds for emergency shelters. The process will use County administration so the overhead
costs will be low. Tukwila already participates on the HOME Working Group, which will be
used to recommend funding projects to the Joint Recommendations Committee. A member from
Seattle will be added to the HOME group, since they are not currently represented there. The
funds will be used to help house people who are at or below the 50% of median income. Need
shall be determined by the 2000 census of people paying over 30% of their income for housing.
Planning to meet future affordable housing needs will also need to be included in the funding.
Recommend interlocal agreement to Regular Meeting.
2. Contract with Charles River Associates Dan Brand who works for Charles River
Associates is one of the foremost experts in the country about transit ridership issues. He has
worked on the City's behalf on Sound Transit issues about parking on S. 154` /TIB. A new
contract for his work is $25,000 to help peer review Sound Transit's proposals about parking that
are based on their ridership forecasts. Recommend contract to COW.
3. Interactive Voice Response Telephones Permit staff has been using an automated computer
program called Permits Plus to track permits. This year's budget included funding to upgrade to
a voice response telephone program whereby contractors or people doing permit work can call
the system at any time to request an inspection, cancel inspection requests, and hear the results of
inspections. The committee wanted to be sure people didn't have to use the system if they
preferred to talk to a person, which Steve said they could do. Steve thought it would make
customers happy, as well as be easier on staff. Recommend agreement for system to COW.
4. Foster Golf Course Work In April the City let a contract for work on the golf course to be
done in conjunction with the clubhouse work. Holes 1, 2, 8, and 9 and the teaching and practice
greens were all improved, and the grass is starting to grow on all of them. Mike said the project
was completed within budget, though there were five change orders. The change orders had
mostly to do with irrigation and soils condition, and some were related to the dirt left over from
the clubhouse that the contract had to find a new use for because it came later than originally
expected. The final contract price was $354, 660.80. Recommend acceptance of Golf Course
project as complete to consent agenda of a Regular Meeting.