HomeMy WebLinkAboutReg 2003-10-20 Item 8A - Agreement - WSDOT Funding for West Valley Highway 181 / Strander Boulevard Intersection Improvement for $50,000COUNCIL AGENDA SYNOPSIS
Meeting Date
10/20/03
Initials
Prepared by 1 May 1 Council review
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CAS Number: 03-133 Original Agenda Date: October 20, 2003
Agenda Item Title: WSDOT Participating Agreement for West Valley Hwy /Strander Blvd Intersection.
Original Sponsor:
I Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
Meeting Date
10/20/03
Meeting Date
10/20/03
Council
Admin.
Public Works
WSDOT is responsible for pavement overlay and restoration for West Valley Highway from
SRS 16 (in Kent) to I -405. This Participating Agreement provides funding from WSDOT to
overlay the roadway within limits of the West Valley Hwy /Strander Blvd Intersection
construction project.
Authorize Mayor to execute participating agreement with WSDOT.
Forward to Regular Council to authorize Mayor's signature.
Same as sponsor.
Potentially saves the City up to $50,000.00 in paving costs
ITEMNO.
Action
C
Attachments
Information Memo dated October 2, 2003
State Participating Agreement with Exhibits A B
Transportation Committee Meeting Minutes from October 13, 2003
TO: Mayor Mullet
FROM: Public Works Directo, Ct:
DATE: October 2, 2003 J
SUBJECT: WSDOT Participating Agreement for Funding
West Valley Hwv. Strander Blvd. (Project No. 93 -RW111
ISSUE
Authorize the Mayor to execute an agreement with WSDOT that will provide $50,000 of State
funding for construction of the West Valley Hwy. Strander Blvd. Intersection Improvements
project.
BACKGROUND
INFORMATION MEMO
WSDOT has a future project that will provide overlay and pavement repair of West Valley
Highway (SR 181) from SR 516 to I-405. The City is constructing an improvement project
that will provide paving of West Valley Highway at Strander Blvd., which is included in the
limits of the WSDOT project. Since WSDOT is responsible for pavement repair and
maintenance on state routes within Tukwila, the City has requested funding assistance for the
paving work being performed by the City's contractor.
ANALYSIS
WSDOT has agreed to participate in the paving costs of the project up to $50,000. An
agreement has been prepared and is ready for execution by the City.
RECOMMENDATION
Authorize the Mayor to execute the State Participating Agreement (GCA 3830) for paving of
West Valley Highway at Strander Blvd. for the amount of $50,000.
attachment: State Participating Agreement
,r Washington State
VI/ Department of Transportation
Organization and Address
City of Tukwila
Public Works Department
Agreement 6300 Southcenter Boulevard
Tukwila, WA 98188
Work by Local Agency
Actual Cost
Agreement Number
GCA 3830
Region
State Participating
State Route Number
181
Northwest Region
Control Section Number
177902
THIS AGREEMENT, made and entered into this day of between the STATE OF
WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, (hereinafter the "STATE and
the above named organization, (hereinafter the 'LOCAL AGENCY
WHEREAS, the LOCAL AGENCY is planning the construction of a project as shown above, and in connection therewith, the STATE
has requested that the LOCAL AGENCY perform certain work as herein described, and
WHEREAS, it is deemed to be in the best interest for the STATE to include specific items of work in the LOCAL AGENCY's
construction contract proposed for the above -noted project, and
WHEREAS, the STATE is obligated for the cost of work described herein.
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and performances
contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
1
GENERAL
The LOCAL AGENCY, as agent acting for and on behalf of
the STATE, agrees to perform the above "Description of
Work
Plans, specifications and cost estimates shall be prepared by the
LOCAL AGENCY in accordance with the current State of
Washington Standard Specifications for Road, Bridge, and
Municipal Construction, and amendments thereto, and adopted
design standards, unless otherwise noted. The LOCAL AGENCY
will incorporate the plans and specifications into the LOCAL
AGENCY's project and thereafter advertise the resulting project
for bid and, assuming bids are received and a contract is
awarded, administer the contract.
The LOCAL AGENCY agrees to submit plans and specifications
for the described work as shown on Exhibit "B attached hereto
and by this reference made a part of this AGREEMENT, to the
STATE for approval prior to advertising the project.
The STATE may, if it desires, fumish an inspector on the
project. Any costs for such inspection will be borne solely by
the STATE. All contact between said inspector and the LOCAL
AGENCY's contractor shall be through the LOCAL AGENCY's
representative.
DOT Form 224 -067 EF
Revised 10/2001
Section Location
SR 181 West Valley Highway /Strander Boulevard Intersection
Improvements, M.P. 10.72 to M.P. 10.99
Description of Work
Pavement rehabilitation on existing SR 181 near Strander Blvd.
Planing of bituminous pavement, overlay existing roadway with
ACP, adjustment of existing utilities, replacement of traffic curb,
pavement markings, and traffic control.
The STATE agrees, upon satisfactory completion of the
work involved, to deliver a letter of acceptance which shall
include a release and waiver of all future claims or demands of
any nature resulting from the performance of the work under this
AGREEMENT.
11
PAYMENT
The STATE, in consideration of the faithful performance of the
work to be done by the LOCAL AGENCY, agrees to reimburse
the LOCAL AGENCY for the actual direct and related indirect
cost of the work.
An itemized estimate of cost for work to be performed by the
LOCAL AGENCY at the STATE's expense is marked Exhibit
"A and is attached hereto and by this reference made a part
of this AGREEMENT.
Partial payments shall be made by the STATE, upon request of
the LOCAL AGENCY, to cover costs incurred These payments
are not to be more frequent than one (1) per month. It is agreed
that any such partial payment will not constitute agreement as to
the appropriateness of any item and that, at the time of the final
audit, all required adjustments will be made and reflected in a
final payment.
The LOCAL AGENCY agrees to submit a final bill to the STATE
within forty -five (45) days after the LOCAL AGENCY has
completed the work.
III
DELETION OF WORK
In the event the estimate of cost, Exhibit "A is in excess of
$10,000 and the total actual bid prices for the work covered by
this AGREEMENT exceeds the estimate of cost by more than 15
percent, the STATE shall have the option of directing the LOCAL
AGENCY to delete all or a portion of the work covered by this
AGREEMENT from the LOCAL AGENCY's contract. Except, that
this provision shall be null and void if the STATE's portion of the
work exceeds 20 percent of the actual total contract bid price.
The STATE shall have five (5) working days from the date of
written notification to inform the LOCAL AGENCY to delete the
work. Should the STATE exercise its option to delete work, the
STATE agrees, upon billing by the LOCAL AGENCY, to
reimburse the LOCAL AGENCY for preliminary engineering costs
incurred by the LOCAL AGENCY to include the work covered by
this AGREEMENT in the LOCAL AGENCY's contract.
IV
EXTRA WORK
In the event unforeseen conditions require an increase in the cost
of 25 percent or more from that agreed to on Exhibit "A this
AGREEMENT will be modified by supplemental AGREEMENT
covering said increase
LOCAL AGENCY
By
Title
Date
DOT Form 224-067 EF
Revised 10/2001
In the event it is determined that any change from the description
of work contained in this AGREEMENT is required, approval must
be secured from the STATE prior to the beginning of such work.
Where the Change is substantial, written approval must be
secured.
Reimbursement for increased work and/or a substantial change in
the description of work shall be limited to costs covered by a
written modification, change order or extra work order approved
by the STATE.
V
RIGHT OF ENTRY
The STATE hereby grants and conveys to the LOCAL AGENCY
the right of entry upon all land which the STATE has interest,
within or adjacent to the right of way of the highway, for the
purpose of constructing said improvements.
Upon completion of the work outlined herein, all future operation
and maintenance of the STATE's facilities shall be at the sole cost
of the STATE and without expense to the LOCAL AGENCY.
VI
LEGAL RELATIONS
No liability shall attach to the LOCAL AGENCY or the STATE by
reason of entering into this agreement except as expressly
provided herein.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written.
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
By
Title
Date
CITY Project:
STATE Participation:
Exhibit "A"
Summary of Work Estimate of Cost
SR 516 TO I -405 MP 5.32 to MP 11.37
ACP OVERLAY
SR 181
This agreement provides for STATE participation in the construction of
CITY OF TUKWILA project, "West Valley Highway /Strander Boulevard
Improvements."
The STATE will participate in this work by providing funding for the
pavement reconstruction of existing SR 181 from M.P. 10.72 to M.P. 10.99.
ITEM: Proiect Total
1 ACP Overlay et al $50,000.00
GCA 3830
Exhibit "A"
Page 1 of 1
Project Description:
Exhibit `B"
SR 516 TO I -405 MP 5.32 to MP 11.37
ACP OVERLAY
SR 181
DESCRIPTION OF WORK
City of Tukwila's, "West Valley Highway /Strander Boulevard
Intersection Improvements a pavement reconstruction project between
M.P. 10.72 and M.P. 10.99. Project work shall include planing bituminous
pavement, overlay of the existing roadway with ACP, adjustment of existing
utilities, replacement of traffic curb, pavement markings, and traffic control.
GCA 3830
Exhibit `B"
Page 1 of 3
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Exhibit `B"
Page 2 of 3
West Valley Hwy 1 Strander Blvd.
Intersection Improvements
April 14, 1999
Vicinity
Map
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Jim Morrow, Brian Shelton, Pat Brodin, Stan Anderson, Mike Cusick, Ryan
Larson, Gail Labanara, Bob Giberson, Robin Tischmak, Jon Harrison, Lucy
Lauterbach
1. Power Point Presentation on Streets Pat showed some very good pictures as he talked about the
function of the Street Department. This department has taken cuts in the last three years, so they
cannot meet all their budget goals this year. The only things that can be put off are street sweeping,
vegetative control, and pavement management, and there is a price for not doing all of them. The
City has 200 lane miles, with 110 miles in commercial areas and 90 in residential areas. The maple
trees on 65 Ave require many and frequent street sweepings because of all the big leafed maples
there. Fall/winter leaf pickup changes to mowing in late winter /spring.
Trash pickup is another task the street department has taken on. People have been dumping more
trash. The worst sites seem to be on Macadam (under the "no dumping" sign), north Interurban, and
Ryan Hill. Snow removal is still being done when needed. Though snowstorms have not been large
in recent years, there have been snows significant enough to require several runs of sanding in the last
year. Staff has cut back on sanding supplies, though they are full now in preparation for the winter
season. Under weed control, one seasoned employee (Mark Badten) knows the specific combinations
of allowed herbicides and applies very small amounts of them to get the job done. His work has been
checked by a person from the Dept of Agriculture who called Mark's work "very professional
The City has 3,850 street signs that require maintenance. The City must repair some signs within a
specific period or the City will be liable. Departments work together, with many sign reports coming
from the Police. Graffiti on signs is a problem that is difficult to remove. On each side of every
bridge in Tukwila is a small round white sign that turns blue if the temperature gets to 32 Signals
are another responsibility of Streets. Timing and sequencing take a lot of tweaking to get just right.
Under pavement management the City paints fog lines once or twice a year. It can take 5 -9 guys to
repair pavement crack sealing. Requests for street fixes take more time to get to with budget cuts.
Finally, Streets also responds to incidents needing Police and Fire, because traffic and street closures
are often involved. Information; refer presentation to Council when time permits.
2. WSDOT Agreement for West Valley The City is doing the Strander project which crosses West
Valley. WSDOT will repair and improve West Valley in the future, so they have agreed to reimburse
the City for some of the cost of the part we're doing. They will pay up to $50.000. Committee
recommended issue to Regular Meeting for mayor's signature.
3. Construction Updates Bob Giberson talked about three projects the City's doing now. The
Interurban Bridge is under construction, with an April -May estimated finish time. On TIB, they're
about 2/3 done with putting in the electric trenches. City Light required concrete conduits for their
electric lines. They did run into much contamination both at the car wash and at the KFC site, both
with old gas tanks. They hope to pave in two weeks, depending on weather. The last project is W
Valley Strander, which Robin is doing. The signal isn't in yet, and they will try to stripe in 3 weeks.
There will be an extra lane when the project is finished. Information.
Committee chair approval
Transportation Committee
October 13, 2003