HomeMy WebLinkAboutCOW 2003-10-13 Item 4B - Resolution - Municipal Court Petty Cash FundMeeting Date
10/13/03
COUNCIL AGENDA SYNOPSIS
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Meeting Date Prepared by 1 Mayor's review 1 Council review 1
10/13/03 ARD 1 E 1> 1
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Action
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ITEM No.
I,
I Original Agenda Date: 10/13/03
CAS Number: 03-127
1 Agenda Item Title: Increase Municipal Court Petty Cash Fund for witness fees
Original Sponsor: Council Admin. X
Timeline: Approve at October 20, 2003 Regular Meeting
Sponsor's Summary: Due to the volume of activity at the Court regarding witness fees it is an operational savings
of time to increase Petty Cash Fund in the Court to $500.00.
Recommendations:
Sponsor: Approve as requested
Committee: Finance Safety Committee October 6, 2003 meeting Move to October 13, 2003 meeting.
Administration: Same as sponsor
I Cost Impact (if known): N/A
Fund Source (if known): N/A
1 Meeting Date 1 Attachments
I 10/13/03 Proposed Resolution increasing Petty Cash Fund
10/13/03 Staff report dated September 29, 2003
10/13/03 Finance Safety Committee October 6, 2003 minutes
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, INCREASING THE MUNICIPAL COURT PETTY CASH FUND
LEVEL, AND REPEALING RESOLUTION NO. 1520.
WHEREAS, the Tukwila City Council previously established Change Funds and Petty
Cash Fund levels, most recently by Resolution No. 1520; and
WHEREAS, there is a need to increase the Petty Cash Fund to $500.00 in the Municipal
Court for operational efficiency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
Municipal Court
Parks and Recreation
Golf Course
Section 2. The Petty Cash Fund levels are hereby set as follows:
!Finance Department 1 General Fund 000 1 800.00
Police Investigation /Tukwila 1 General Fund 000 1 5,000.00
Fire Department 1 General Fund 000 1 200.00
Parks and Recreation !General Fund 000 1 500.00
Public Works Div. If 1 General Fund 000 1 350.00
Municipal Court I General Fund 000 1 500.00
1 Public Works Div. I I General Fund 000 1 200.00
1 Petty Cash 1 VNET 102 1 300.00
1 Police Investigation (VNET) 1 VNET 102 I 15,000.00
Section 3. Resolution No. 1520 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED: Pam Carter, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM:
By:
Office of the City Attorney
Parka Rec Change Fund 10/9/03
JiraLa
1 Water Fund 000 I 100.00 1
1 General Fund 000 1 150.00 1
I General Fund 000 I 300.00 1
1Foster Golf Course Fund 411 1 1,200.00
(or less as needed)
Filed with the City Clerk
Passed by the City Council:
Resolution Number
Alan Doerschel Witness fee
From: Darlene Heskett
To: Alan D.City PO.tuk -mail
Date: 9/29/03 2:26PM
Subject: Witness fee
Alan,
Due to the increase in witnesses during our Motion Status for Jury calendars we aren't able to pay all
witnesses with the alotted witness funds. Would you consider raising the ante to $500 in the witness fee
envelope? If not the court will be sending the witness vouchers to finance for individual payment by
voucher.
Let me know your thoughts) f I I
Thanks
Darlene
CC: Kim W.City PO.tuk -mail
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Page 1
Finance and Safety Committee
October 6, 2003
Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson
Alan Doerschel, Rhonda Berry, Lucy Lauterbach
1. Refinancing 1994 Bond Issue In 1994 the City issued bonds for building a new community
center and fire station. The committee considered a new bond to replace those older bonds at a
lesser rate that will save the City money. This was not done with the other recent bond to avoid a
limit for the bonding. A chart showed savings of about $26,000 each year until the bonds mature
in 2014. This will be handled in the same manner as the recent bond, with the final interest
numbers being added on the night of the Council meeting the bond is on the agenda..
Recommend bond to COW.
2. Cancellation of Accounts Receivable Each year the City gives up on collecting some
revenues owed it because neither the city nor the collection agency is able to get the funds. The
largest bill is owed by Loews Theater, which went bankrupt. Another large fee was from David
L. Wilson, who damaged city property (sewer facility) and is not able to pay the cost. Alan said
the $18,974 amount is about what is has always been. Recommend issue to COW.
3, Write Off of Warrants. Checks and Gift Certificates Just as the City is owed some monies
it cannot collect, so do some people not cash city certificates or small checks. The largest credit
balances come from the court, and golf course certificates are also often unused. After
understanding how that happens, the committee recommended the resolution. Recommend
resolution to COW.
4. Witness Fee Increase Because the current level of funding witnesses is $200 every two
week period, it is often not enough, and court personnel have to come to Finance for more
funding. By raising the amount to $500, it should allow the court to pay witness vouchers as they
get them. Alan will need to do a budget amendment. Recommend increase in revolving fund to
COW.
5. 2003 Budget Amendment Alan went through the items in the budget amendment. They
have all but one been to Council before. On the revenue side, a grant for Foster playground came
in, and in the spring some summer help was hired to help clean the parks. There was a large
payoff of unused vacation/sick leave for John McFarland who was a PERS 1 employee. Extra
funds for ACC and for the DC lobby firm of Michelle Guigere who was re -hired after the first of
the year added costs. Funds were added to demolish the burned house on Poverty Hill (the
money will be put as a lien against the house). We got money from six cities for V -Net, as we are
the financial city for that fund now. The proceeds and expenditures from the bond recently
passed are included, as are costs for the new bond being considered now. Recommend
ordinance to COW.
6. Lodging Tax Advisory Board Two new members are being added to the LTAB, bringing the
number on the Board to 9. Alan said the new members should be good additions: one is from the
Doubletree and one from Starliire, so a contributor and beneficiary balance one another. An
ordinance will be needed to make the formal change. Recommend issue to COW.
Committee chair approval