HomeMy WebLinkAboutCOW 2003-10-13 Item 4C - Ordinance - Amend 2003 Budget1 Meeting Date
I 10/13/03
CAS Number: 03-128
1 Agenda Item Title:
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Meeting Date
10/13/03
10/13/03
10/13/03
10/13/03
COUNCIL AGENDA SYNOPSIS
Prepared by
ARD
Ordinance amending the 2003 Budget
Council Admin.
Initials
1 Mayor's review 1 Council review 1
I F i'-'-> 1 l L. I
1
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Original Agenda Date: 10/13/03
X
Approve at October 20, 2003 Regular Meeting
Amends budget for previous motions to increase budget expenditures along with several other
proposed changes.
Recommendations:
Sponsor: Approve as submitted
Committee: Finance Safety Committee approved at October 6, 2003 meeting.
Administration: Same as sponsor
Cost Impact (if lmown): See Attached
Fund Source (if known): See Attached
Action
Meeting Date 1 Attachments
Proposed Ordinance amending 2003 Budget
Staff report dated October 2, 2003
Minutes from the October 6, 2003 Finance Safety Committee meeting
ITEM No.
C
L�
CI
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING THE 2003 BUDGET ADOPTED BY ORDINANCE
NO. 2008, PROVIDING FOR UNANTICIPATED REVENUES, EXPENDITURES
AND TRANSFERS IN THE GENERAL, VALLEY NARCOTICS ENFORCEMENT
TEAM (VNET), FACILITY REPLACEMENT, AND EQUIPMENT RENTAL
FUNDS; ESTABLISHING LIMITED TAX G.O. BONDS, 2003 FUND 209 AND
LIMITED TAX G.O. REFUNDING BONDS, 2003 FUND 210 AND REPLACING
LIMITED TAX G.O. BONDS, 1994 FUND 201, WITH INITIAL REVENUES
AND TRANSFERS, AND EXPENDITURES FOR 2003, PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City finds it necessary to increase expenditures and transfers for the City
Parlcs Department, and Department 20 General Fund expenditures; and
WHEREAS, the City finds it necessary to increase the expenditures for the VNET, Facility
Replacement, and Equipment Rental Funds, and make other adjustments and transfers; and
WHEREAS, the City has received an indirect grant from the Federal government for
Foster Playground equipment; and
WHEREAS, the Police Chiefs of VNET have agreed to release $240,000 of Federal Seized
funds to the six member organizations; and
WHEREAS, the City has issued new bonds benefiting the Arterial Street and Foster Golf
Course Funds, and the City has issued Refunding Bonds for the Limited Tax G.O. Bonds, 1994
Fund 201; and
WHEREAS, the City is required to provide debt service payments in 2003 and make
appropriate internal transfers;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The following program categories in the 2003 budget, as adopted by
Ordinance No. 2008, are hereby amended to read as follows:
GENERAL FUND 000
Revenues:
Federal Grant Foster Playground 333 140 20 $29 9RR
Expenditures:
Parks
Salaries Wages Extra Labor Parks 15 576 800 10 $20,000
Personnel Benefits Parks 15 576 800 20 10,000
Supplies Parks 15 576 800 30 20,000
Other Services Charges- Utilities Parks 15 576 800 40 10,000
Capital Outlays Foster Playground Parks 15 594 760 60 29.988
Sub Total Parks $89,988
Includes grant funding and operations costs exceeding original budget.
Budget Amendment 200310/10/03 1
GENERAL FUND 000 (Continued)
Contributions /Fund Balance
Personnel Benefits PERS Payoff 20 517 210 20 $63,000
Intergovernmental Professional Services ACC 20 531 900 50 50,000
Other Services Charges- Professional Services 20 532 200 40 83,000
Other Services- Repair Demolition Fund 20 532 200 40 40,000
Estimated Ending Unreserved Fund Balance 20 291 840 00 (296,000)
Sub -Total (60,000)
Total Expenditures General Fund $29.988
Additional ACC payment, retirement payoffs, Washington, D.C. consultant, and Repairs
Demolition Revolving Fund.
VNET FUND -102
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 00 ($240,000)
Other Services Charges Misc. Fed. Funds 521 210 40 240,000
Net Change 0-
To allocate $40,000 to each of six VNET partners.
LIMITED TAX G.O. BONDS, 1994 FUND 201
Revenues:
Proceeds of Refunding Long -Term Debt 393 000 $4,455,000
Local Retail Use Tax 313 100 00 (116,948)
Total Revenues 4.338.052
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 ($301,549)
Debt Issue Costs 599 890 80 93,251
General Obligation Bonds 599 890 70 4,247,800
Interest on Long -Term Ext. Debt 599 890 80 113,950
Transfer -Out to 209 Fund 597193 184.600
Total Expenditures g4 $38 -052
To close out 201 fund and transfer assets to the 209 Fund and revenues to the new 210 Fund
effective 10/1/03 Also, to provide budget for refunding proceeds and expenditures.
LIMITED TAX G.O. BONDS, 2003 FUND 209
Revenues:
Transfer -In from 201 Fund 397193 00 $184.600
Expenditures:
Interest on Long -Term Ext. Debt 592 950 80 $50,000
Estimated Ending Unreserved Fund Balance 291 840 00 134.600
Total Expenditures 5184.600
New Fund for 2003 bond issue.
LIMITED TAX G.O. REFUNDING BONDS, 2003 FUND 210
Revenues:
Local Sales Use Tax 313 100 00 116.9
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 00 X116.9
Establish fund to replace 201 Fund.
FACITLITY REPLACEMENT FUND 302
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 00 ($130,000)
Other Srvcs. Chgs. Prof. Service Connectivity 532 200 40 130
Total LI
Revised contract for Asset Analytics.
Budget Amendment 2003 10/10/03 2
EQUIPMENT RENTAL 501
Expenditures:
Estimated End. Working Capital 02 293 800 00 ($150,000)
Capital Outlays 02 594 480 60 150.000
Total
To fund capital carryovers from 2002 and early 2004 replacements.
Section 2. Ordinance No. 2008 is hereby amended by revising the summary of totals of
estimated revenues and appropriations and the aggregate total to reflect the foregoing
increases in revenues and appropriations as set forth in Section 1 of this ordinance.
Section 3. The Finance Director is hereby authorized and instructed to effectuate the
necessary changes in the 2003 budget, and to make all necessary and appropriate line item
entries and adjustments in order to reflect the increases to revenues and appropriations as set
forth in this ordinance.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in the
official newspaper of the City, and shall take effect and be in full force and effect five (5) days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day o f 2003.
ATTEST AUTHENTICA1hU:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Budget Amendment 200310/10/03
Steven M. Mullet, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
3
To: Finance Safety Committee
From: Alan R. Doerschel Q
Date: October 2, 2003
Subject: 2003 Budget Amendment
The attached proposed 2003 Budget Amendment would put into formal
action the Budget motions made previously during the year. Also, the
budgetary implications of the 2003 Bond Issue recently passed and the
upcoming Refunding Bond Issue are reflected in the Ordinance.
Finance and Safety Committee
October 6, 2003
Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson
Alan Doerschel, Rhonda Berry, Lucy Lauterbach
1. Refinancing 1994 Bond Issue In 1994 the City issued bonds for building a new community
center and fire station. The committee considered a new bond to replace those older bonds at a
lesser rate that will save the City money. This was not done with the other recent bond to avoid a
limit for the bonding. A chart showed savings of about $26,000 each year until the bonds mature
in 2014. This will be handled in the same manner as the recent bond, with the final interest
numbers being added on the night of the Council meeting the bond is on the agenda..
Recommend bond to COW.
2. Cancellation of Accounts Receivable Each year the City gives up on collecting some
revenues owed it because neither the city nor the collection agency is able to get the funds. The
largest bill is owed by Loews Theater, which went bankrupt. Another large fee was from David
L. Wilson, who damaged city property (sewer facility) and is not able to pay the cost. Alan said
the $18,974 amount is about what is has always been. Recommend issue to COW.
3. Write Off of Warrants, Checks and Gift Certificates Just as the City is owed some monies
it cannot collect, so do some people not cash city certificates or small checks. The largest credit
balances come from the court, and golf course certificates are also often unused. After
understanding how that happens, the committee recommended the resolution. Recommend
resolution to COW.
4. Witness Fee Increase Because the current level of funding witnesses is $200 every two
week period, it is often not enough, and court personnel have to come to Finance for more
funding. By raising the amount to $500, it should allow the court to pay witness vouchers as they
get them. Alan will need to do a budget amendment. Recommend increase in revolving_ fund to
COW.
5. 2003 Budget Amendment Alan went through the items in the budget amendment. They
have all but one been to Council before. On the revenue side, a grant for Foster playground came
in, and in the spring some summer help was hired to help clean the parks. There was a large
payoff of unused vacation/sick leave for John McFarland who was a PERS 1 employee. Extra
funds for ACC and for the DC lobby firm of Michelle Guigere who was re -hired after the first of
the year added costs. Funds were added to demolish the burned house on Poverty Hill (the
money will be put as a lien against the house). We got money from six cities for V -Net, as we are
the financial city for that fund now. The proceeds and expenditures from the bond recently
passed are included, as are costs for the new bond being considered now. Recommend
ordinance to COW.
6. Lodging Tax Advisory Board Two new members are being added to the LTAB, bringing the
number on the Board to 9. Alan said the new members should be good additions: one is from the
Doubletree and one from Starfire, so a contributor and beneficiary balance one another. An
ordinance will be needed to make the formal change. Recommend issue to COW.
L i Committee chair approval