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Home My WebLink AboutReg 2003-10-06 Item 5B - Overview - Financial and Budget Status of Foster Clubhouse and Course ImprovementsMeeting Date Meeting Date 10/6/03 CAS Number: 03-122 Recommendations: Sponsor: N/A Committee: N/A Administration: Cost Impact (if known): I Fund Source (if known): COUNCIL AGENDA SYNOPSIS Meeting Date 10/6/03 See attached 411 Fund bond issue Initials Prepared by I Mayor's review I Council review AD I fifth 0*1- Latt. I Admin. X Attachments Cover letter from Alan Doerschel, Finance Director Summary update on project cost estimates Latest capital project status sheet 11�TF WATT Original Agenda Date: October 6, 2003 ITEM No. Si Agenda Item Title: Foster Clubhouse replacement financial status update I Original Sponsor: Council Timeline: Present update at 10/6/03 Regular Meeting Sponsor's Summary: Provide overview of financial/budget status of the Foster Clubhouse and Course Improve- ments project. Actions DATE: October 1, 2003 TO: Mayor and City Council RIO FROM: Alan Doerschel, Finance Director SUBJECT: Foster Golf Course Clubhouse and Course Improvements Financial Update The new clubhouse and course improvements effort has been in progress for several years now. With the final stages of completion nearing, it is appropriate to summarize the financial status of this project. The attached statement of costs dated 5/18/03 from David Clark, project architect, is a good basis for determining where we are now. Basically, the initial bid from the clubhouse contractor is the only major departure from the May estimate of total project costs. The attached capital project sheet gives a yearly summary of expenditures, and includes the architect's revised estimate. The final bond issue amount was based on the latest project estimate. In addition, the contractor has agreed with the concessionaire to purchase and install his restaurant equipment as shown on the architect's estimate. Repayment to the City by the concessionaire is outlined in our proposed agreement. DAVID A, CLARK ARCHITECTS, PLLC Foster Golf Links 100% Construction Documents Stage Created 28 Mar Statement of Probable Cost Revised 18 May 03 Construction Costs Demolition/Removal (from City) 120,926 Building Construction Budget (See Breakdown) 2,605,105 Golf Improvement Construction Budget (from Berger) 288,000 Golf Water Feature Construction Budget (from Berger) 92,680 3,106,711 Related (Soft) Costs Permits (Estimate) 0.0% 3,106,711 30,000 A/E 294,088 A/E Contingency Interior Design 8% 294,088 23 527 Golf Course Architect Design Fees 41,235 WSST 8.8% 3,106,711 273,391 Insurance 0.0% 2,605,105 Advertising, Bidding Costs 0.4% 2,605,105 9,118 Printing, Reimbursables 1.0% 2,605,105 S 26,051 Testing 1.0% 2,605,105 26,051 Peer Review 15,300 Temporary Facilities 15,030 Utility connections 38,123 Archeological Review 13,502 Historical Documentation 9,538 Arborist 2,800 Foster Tree Protection 3,612 Wildlife Biologist 2,500 1% for the Arts 1.0% 2,605,105 26,051 Survey 4,900 Soils Engineering 10,800 Startup 0.2% 2,605,105 5,210 870,827 Owner's Contingency (Golf) Plus tax 10.0% 414,180 41,418 Ownets Contingency (Building) Plus tax 10.0% 2,834,354 283,435 ITi&A4'.B.NHOt "d8(S' i_n,...S*... S 7t•'As 6 .ts.:; :e.h.. :.4,1.r .00309.31 Other Costs (Including Tax, where applicable) Speciality Equipment (Hitting Nets, etc) Telephone System, POS system Golf related Furniture, Fixtures and Equipment Netting at 9th hole Project Manager Security (Burglar) Exterior signage 223,801 q 111414FPrU. 0011B ;142t .a. ,:€.str.-.a:41+2Ti+T:ti2 ow'�"- i e ai /i+iii:.c'Y?`? .{-attic g'4.743:lI Additional FF &E for Concessionaire 350,000 Amount already Allocated (64,306) 'TOtsEXiittiditttrxs Reconciliation Project Costs FF &E Costs David A. Clark Architects, PLLC 6,202 29,006 50,070 41,500 72,000 8,704 16,320 285,694 Y,85:1: :8n4 4,461,887 350,000 .'a Sfm887Ei Original Estimates 288,113 Projected Additional Funding $5,100,000 Total CIP Amount *Majority of Projected Additional Funding attributed to final bid from contractor, which was $231,436 higher than estimate. Budget Final Estimate (Clark@Bonding) 05- 18- 03.xls: Project Costs Printed 10/1/03, 12:55 PM PROJECT: Foster Golf Links Club House Replacement LINE ITEM: 411 00.594.760. .19 PROJECT NO. 89 -BG09 The existing 50 -year old facility will be replaced with a larger, more efficient building, additional parking, golf DESCRIPTION: course improvements and irrigation upgrades. A pro shop, full service restaurant, and meeting spaces will be included. JUSTIFICATION: STATUS: MAINT. IMPACT: New building will be more energy efficient and less costly to repair. Cleaning costs will increase. A $5.775 million Bond issued in 2003 is the primary source of funding. The net proceeds are $5.1 million ($5.775 million less $.675 for operating reserves and expenses). COMMENT: Current building has structural, electrical, and plumbing problems that would be costly to repair. The building lacks modern heating, cooling, and ventilation systems. Handicap entries do not exist. Design completed in 2002. Construction of the building, along with golf course improvements will be done in 2003 and 2004. FINANCIAL Through Estimated (In $000's) 2002 2003 2004 2005 2006 2007 2008 2009 BEYOND TOTAL EXPENSES Engineering 335 300 89 724 Land (RNV) 0 Construction 3,165 1,211 4,376 TOTAL EXPENSES 335 3,465 1,300 0 0 0 0 0 0 5,100 FUND SOURCES Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected Bonds 5,100 City Oper. Revenue 335 (1,635) 1,300 TOTAL SOURCES 335 3,465 1,300 0 0 Project Location CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2004 to 2009 SI1111511 i A l p l I wiz 137 0 0 0 0 5,100 0 0 0 0 0 0 0 0 0 0 5,100 r