HomeMy WebLinkAboutCOW 2003-09-08 Item 4A - Grants - 2004 CDBG Block Grant Projects O ......................... Initials ....................... I~MNO.
CAS Number: 03-116 i Meeting Date Prepared by Mayor's review Council review
09-08-03 EB
Agenda Item Title: PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS - 2004
Original Sponsor: Council Adrnin. X Human Services Division
Timeline: Decisions must be received by King County no later than September 22, 2003.
Sponsor's Summary:
Request approval of CDBG Projects for 2004. Also request approval of Contingency
Plan for Decreases.
Recommendations:
Sponsor: Same as Administration.
Committee:
Administration: Approve proposed actions.
CostImpaet(ifknown): Total amount: t:o 1oo a~.locat:ed - $234,200.00
Fund Source (if known): Federal Housing and Urban Development
Mee!;noo Date Action
09-08-03
Meeting Date Attachments
09-08-03 Memorandum to Mayor's Office - dated 08-29-03
2004 Estimates of CDBG Fund Distribution as of 08-18-03
2004 Summary Sheet
Funding Contingency Plan for Decrease in Fund Allocation
Minutes - Community Affairs & Parks Committee - August 26, 2003
MEMORANDUM
DATE: 8/29/03
TO: MAYOR'S OFFICE
CC: COMMUNITY AND PARKS
FROM: EVIE BOYKAN, HUMAN SERVICES
RE: RECOM2MENDATIONS FOR CDBG 2004
Once again, a group of City employees came together to assist with recommendations for
CDBG projects for next year. Staff included Moira Bradshaw, Lucy Lanterbach, Bran Shekon, and
myself. The following outlines the recommendations that were made. The recommendations
include reallocated funds from previous year projects. Estimates may change in December as final
allocation figures are available. Identified projects and documentation are due to King County on
September 22.
Total Estimate Available - $254,200
Maximum Usable for Public Service - $32,193
Maximum Usable for Planning and Admin - $24,500
Public Service
$32,193 is available for public service/or human service projects. Bruce Fletcher wants to
continue to use these funds to support the Recreation Leader poskion in the Senior program. We
recommend that this funding stay with that position.
Planning and Administration
$24,500 is available. We recommend continuing to suppo~the South King County Domestic
Violence Services Planner with $10,000. This multi-city supported poskion will continue to look at
assessing and planning how we can improve our coordinated domestic violence response in South
County. The remainder of the funds will be allocated to a capital project.
Capital Projects
$212,007 is available. We recommend supporting the King County Housing Repair Program
with $84,007. We recommend continuing Senior Services of Seattle King CountyMinor Home
Repair program with $18,000 for 2004. This program offers small repairs (under $1,500) at $10 hr
if the homeowner can afford to pay. We recommend the following City of Tukwila Parks projects:
$50,000 to replace the playground structure at Crystal Springs Park and $40,000 to replace the
8/4/2003
MEMORANDUM 2
playground structure at Duwamish Park. In both parks, the playground structures are showing signs
of wear and should be replaced. Paul Surek will be available to answer any questions. Unfortunately,
at the late hour, I found out that the sidewaLk/pedestrian access/curb ramp project identified in the
Southcenter area does not qualify, due to not meeting area benefit requirements (not enough low and
moderate income residents in that census tract, block group). This $20,000 will be unallocated until
an appropriate project can be found. I will return back to Council at that time.
Contingencies
We recommend that any decrease in funding come from the King County Housing Repair
program. We do not have any decision at this time for increases - it really depends on how much of
an increase would be available.
Please let me know if you have further questions.
ATTACHMENTS
7/18/2002
2004 Estimates of CDBG Fund Distribution as of
8/18/03
City of Cons Entitlement SHARE RE- CAPTURED PROGRAM I TOTAL SHARE PUBLIC SERVI PLANNING BALANCE
(5)
Bothell 0.03089 177,359 38,841 18,698 234,898 32,079 24,413 178,406
Burien 0.04916 282,233 9,182 16,679 308,094 51,048 38,848 218,198
Covington 0.01283 73,641 217 20,763 94,621 13,320 10,136 71,165
Des Moines 0.03931 225,725 664 16,996 243,385 40,827 31,070 171,488
Enumclaw 0.01606 92,236 30,127 1,877 124,240 16,683 12,696 94,862
Federal Way 0.11500 743,993 250,721 179;072 1,173,786 119,425 90,884 963,476
Issaquah 0.01072 61,563 9,811 4,068 75,442 11,135 8,474 55,833
Kirkland 0.03953 226,989 669 25,026 252,683 41,056 31,244 180,384
Lake Forest Park 0.00938 53,854 7,654 4,023 65,531 9,741 7,413 48,378
Mercer Island 0.01149 65,968 194 17,843 84,005 11,932 9,080 62,993
Redmond 0.03557 204,223 3,131 42,296 249,650 36,938 28,110 184,602
Renton 0.06906 443,494 29,360 28,986 501,840 71,715 54,576 375,550
SeaTac 0.04199 241,071 25,816 51,582 318,469 43,603 33,182 241,684
Shoreline 0.06596 348,912 2,114 43,687 394,713 68,495 52,126 274,093
Tukwila 0.03100 177,991 28,066 48,142 254,200 32,193 24,500 197,506
TOTAL CITITES 57.91% 3,318,320 436,567 519,738 4,375,557 600,189 456,752 3,318,616
Co Sm Citites 42.09% 2423163 309,202 743,220 3,475,585 438281 354,538 2631003
5,741,483 5,918,175 745,769 1,262,958 7,851,142 1,038,469 811,290 5,949,619
Consortium PI 1 221,7261
1,484,983
Entitlement 7448000
Admin Set -aside 1229827
HSP Set -aside 300000
Joint Agmt Adjust. 176692
Balance 5741481
2004 SUMMARY SHEET for CDBG Pass-through City
Cit of Tukwila
CDBG Funds Available for 2004 Allocation:
Share of 2004 Entitlement Grant Allocation: $177,991
Share of Recaptured Funds 28,067
Additional Recaptured Funds (please identify) $
Program Income 48,142
Total Available $254,200
Portion allowable for Public Services $32,193
Portion allowable for Planning/Administration $24,500
Funds Unallocated $20,000
CDBG Funds Allocated in 2004 Projects $234,200
Public Planning/
Project Title Sub -Total Capital Services Admin
Planning & Administration
1 (SKC Dom Viol Planner (prey. funding) $10,000 $10,000
# C03730
Public Services
2 Tukwila Sr. Citizen Prg Support $42,193 $32,193
3apital
3 Playground structure replacement $132,193 $90,000
4 Sr. Services Minor Home Repair $150,193 $18,000
5 Unallocated $20,000
King County Housing Repair Program $234,200 $84,007
I
Subtotal, Capital 192,007
Subtotal, Public Service 32,193
Subtotal, Planning & Administration 10,000
TOTAL ALLOCATED (must not exceed available) 234,200
2003 Summary Sheet 1 8/29/03
FUNDING CONTINGENCY PLAN FOK
: ~ DECREASE
.: IN FUND ALLOCATION .
In the event King County CDBG Consortium receives a reduced allocation of 2004 entitlement funds from the
U.S. Department of Housing and Urban Development resulting in a decrease of 2004 Pass-through CDBG
funds the City will adj~st project awards as follows:
SECTION 1 - PUBLIC SERVICE - Tho City will DECREASE tho amount of CDBG funds allocated for public
services as follows: DISTRIBUTION METHOD
Indicate Original Award
: Project Title Maximum
SECTION 2 - CAPrrAL F[rbFDING-- The City will DECREASg the amount of CDBG funds allocated for Capital
Funding as follows: DISTRIBUTION METHOD
[ ] ~ ~ TARGETED
/ ..~ ... [ Pro, ect T~tle / ~ / - ~ 8 /Maxtmum Original Award
/ raon,y | o I r~ I ~ ~, 8 / $ Amount
: Housing Rcpmr ~,007
SECTION :3 - pLX~rn~G & A~in, aST~X~IO~
The City meets the criteria set forth in Section IV of the 2000-2003 Interlocal Cooperation Agreement for the King
County CDBG Consor'dum and will reduce funding to reach the MAXnVlOM amount allowable for planning and
adminisU'etion activities as follows: DISTRIBUTION METHOD
· ' .ist i~ t Original Award
· ,rio~ Project Title
· )rde~
METItODS OF DISTRIBUTION:
The City will DIVIDE the decreose of CDBG funds avai able EQIJALL¥ t0 a I funded P J
allocation to the city, the decrease will bc reflected in the funded projects as indicated on the table:
List or indicate the order of priority the decrease should be applied.
2004 funding amounts for projects will be those published in the City's Public Notice prior to submittal to King Count3, for the 2004
The Funding Contingency Plan will be used to modify these amounts in the event of a reduction in year 2004 pass-
Action Plan.
fl~eegh CDBG funds. The City will include the Funding Contingency Plan in that public notice. Any amounts less than 5% will be
carried forward to 2005 os unalloeated funds for distr~utinn in that
Authorized $iguntur¢:
Community and Parks Committee
August 26, 2003
Present: Joan Hernandez, Chair; Joe Duffle, Jim Haggerton
Bruce Fletcher, Rick Still, Evie Boykan, Brian Shelton, Mike Sweeney,
Lucy Lauterbach; Dennis Robertson, Eli Kimaro
1. CDBG Recommendations Erie introduced to the committee the 2003 recommendations for
spending the approximately $254,000 Tukwila will receive in 2004 fi:om CDBG. Funds can be
allocated to certain services such as public service, planning and administration, and ~apital
projects. The public service funds ($32, 193) will be used as in previous years, for the recreation
leader in the senior program. $10,000 in planning and administration funds will continue to
support the South King County Domestic Violence Services Planner, which several cities jointly
fund. Erie introduced Eli, who has been the person who has coordinated domestic violence
services among South King residents. Eli explained that she sits on local and regional domestic
violence boards and task forces. One program she has now deals with the children who are
affected by domestic violence.
The capital project is going to fund several programs, including both major and minor home
repair. Funds will also be used to replace the play equipment at Crystal Springs Park and
Duwamish Park. Finally, $20,000 will partially fund some sidewalk and pedestrian access issues
on Andover Park West near Strander. Joan said she supported helping with the bus stop on
Andover, as it results in many pedestrian improper street crossings and other dangerous actions.
Staff recommended that any decreases that are needed come from the housing repair, which has
not received as many calls for help as hoped for. There was no recommendation for where any
increases should go, though that can be decided by Council when they discuss this issue.
Recommend to COW September 8~ with Public Hearine Sel~tember 15th..
2. Intra fund Transfer Mike Sweeney explained the somewhat complicated scheme that
happened between the clubhouse construction and golf course repair projects. The o~iginal plan
was for some soils generated from building the clubhouse to be used on the golf course within 30
days. The clubhouse project was delayed when the first bidder became disqualified. When the
soil became available, the golf course contractor was past the point he could easily use it.
However, he redesigned the 18th hole and used the 3,000 yards of soil. Had the course not been
able to use it, it would have increased the clubhouse cost $48,000 to get rid of it. As it was, the
work cost $6,528 to do. Because it was taken off the clubhouse's project cost, the debit should be
to the clubhouse, and the credit should go to the golf course. The golf course budget therefore
needs to be increased, and the clubhouse fund needs to be decreased, both by amounts of $6,528.
Recommend issue to Council.,
Committee chair approval