HomeMy WebLinkAbout2010-02-02 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
February 2, 2010 5:00 p.m.; Conference Room #3
City of Tukwila
Finance and Safety Committee
PRESENT
Councilmembers: De'Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy
Staff: Dave Haynes, Mary Miotke, Jack Pace, Brandon Miles, Nick Olivas, Shawn Hunstock, Peggy
McCarthy, Jennifer Ferrer- Santalnes, Steve Lancaster and Kimberly Matej
CALL TO ORDER: Chair Quinn called the meeting to order at 5:06 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Grant Award: Enersv Updates to City Facilities
Staff is seeking full Council acceptance of a grant award from the Washington State Department of
Commerce for energy upgrades to City facilities.
The grant award amount is $129,000, and requires a $10,000 match which can be a mixture of cash and
labor. The City match will be funded through the green initiatives budget line item in the Mayor's Office.
Grant funding will only cover a portion of the energy upgrades at the City facilities listed below.
Additional funding is anticipated to be secured via rebates through providers such as Puget Sound Energy
and Seattle City Light. Projects listed below are listed in order of priority.
City Hall and 6300 Building
o Retrofit Fixtures
o Install Occupancy Sensors
Fort Dent Park
o Parking Lot Light Fixtures
Tukwila Community Center
o Parking Lot Light Fixtures
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 8 COW FOR DISCUSSION.
B. Valley Communications Center Bond Ordinance,
Staff is seeking full Council adoption of an ordinance that provides for the repayment of new refunding
bonds as a member city of Valley Communications (ValleyCom), and for authorization for the Mayor to
execute a continuing disclosure statement.
In 2000, bonds were issued to construct the ValleyCom Emergency Dispatch Center. In order to capitalize
on low interest rates currently available, the bonds can be refunded. This action will save the City of
Tukwila an estimated $77,923 between now and 2015. There is a bond issuance cost associated with the
refunding, but still results in a savings. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 8
COW FOR DISCUSSION.
C. Utility Billing Refunds and Back Bill Policy
As an information only item, staff reported on a new policy that will be implemented regarding utility
service billing refunds and back bills.
Finance Safety Committee Minutes February 2. 2010 Page 2
Currently, there is no City policy or ordinance that addresses the refunding and /or back billing for utility
services that have been over or under charged. This policy was developed by recommendation of the City
Attorney and was based on the need for a clear, definitive, consistent process for these circumstances. The
policy calls for limiting billing and /or refunding back to 36 months from the claim or discovery date,
unless there was a change in ownership during that time. INFORMATION ONLY.
D. Sales Tax Report
Shawn Hunstock reviewed the Sales Tax receipts through November 2009. Receipts continue to be below
budget estimates, and less than the same period last year. Sales receipts are down over 26% for the year
from budget estimates. Inclusion of mitigation payments into the receipts brings us to over 17% under
budget. Seventy-one percent of sales tax revenue is allocated to the General Fund which means we have
an approximate $3.3 million deficit to make up in other the General Fund alone. INFORMATION
ONLY.
E. City Council Pre Retreat Budget Review
The Committee reviewed the 2009 -10 Biennial Budget pages as listed below in preparation of the
upcoming Council Retreat.
SECTION
Finance
Insurance Fund
Contingency Fund
Contributions /Fund Balance
Finance
Insurance Fund
Contingency Fund
Contributions /Fund Balance
III. MISCELLANEOUS
Meeting adjourned at 6:49 p.m.
Next meeting: Tuesday, February 2, 2010 5:00 p.m. Conference Room #3
Committee Chair Approval
Minutes by KAM.
BUDGET PAGES
64 -65
185
151
144
64 -65
185
151
144