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HomeMy WebLinkAboutReg 2003-08-18 Item 5E - Final Acceptance - Infiltration and Inflow 2003 Manhole Repairs by Pivetta Brothers Construction for $47,749.35OCOUNCILA SYNOPSIS[i Mceting Date Prcpared by Mayor'~qreview Council review CAS Number: 03-107 [ Original Agenda Date: August 18, 2003 Agenda Item Title: Accept ~ complete 2003 Infiltration and Inflow Project and release retainage. Original Sponsor: Council Admin. Public Works Timeline: Sponsor's Summary: The manhole repair project was completed by Pivetta Brothers Construction, Inc. on June 16, 2003. One change order was issued to correct unmarked electrical conduits and additional asphalt repairs. The total contract amounted to $47,749.35. Recommendations: Sponsor: Accept project as complete and authorize release of retainage. Committee: Forward to Consent Agenda of Regular Council. Administration: Same as sponsor. Cost Impact (if known): $47,749.35 Fund Source (if known): 403/02 Sewer Meeting Date Action 8/18/03 Meeting Date Attachments 8/18/03 Information Memo dated July 28, 2003 Notice of Completion of Public Works Contract 03-072 Utilities Committee Meeting Minutes from August 5, 2003 INFORMATION MEMO To: Mayor Mullet From: Public Works Direetort_~ Date: July 28, 2003 Subject: Infiltration and Inflow 2003 - Manhole Repairs Project No. 03-SW01, Contract No. 03-072 Pr0|ect Comoletion and Acceotance ISSUI~. Accept construction contract as complete and authorize release of retainage in the amount of $2,194.36. BACKGROUND On March 26, 2003, the City entered into Contra~t No. 03-072 with Pivetta Brothers Construction, Inc., of Sumner, Washington, for construction of Project No. 03-SW01. This sewer project included the repair of three sanitary sewer manholes and related work. Construction began on March 28, 2003, and was substantially completed on June 16, 2003. One change order was issued during the contract for unmarked electrical conduits and additional asphalt pavement repairs required to complete the project. The tm,al contract cost is summarized as follows: Contract Award Amount $34,770.00 Change Order No. I 9,117.27 Subtotal $43,887.27 ' Sales Tax @ 8.8% 3,862.08 Total Amount Paid (incl. 5% retainage) $47,749.35 There has been $2,194.36 in retainage withheld from the progress payments to Pivetta Brothers Construction, Inc., for this contract. RECOMMENDATION All work required under this contract has been completed. It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract State of Washington Department of Revenue iA PO Box 47474 RE VENUE Olympia WA 98504 -7474 Contractor's Registration No. I No. 8i (UB No.) 600 522 209 Date 7/28/03 From: City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Comments: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT MIA za�EulBen Y vK x_3S Signature Type or Print Name Phone Number v epar nen ;FJse Assigned To Date Assigned Notice is hereby given relative to the completion of contract or project described below En Description of Contract Contract Number Infiltration and Inflow 2003 Manhole Repairs (03 -SWO1) 03 -072 Contractor's Name Telephone Number Pivetta Brothers Construction, Inc. 253- 862 -7890 Contractor's Address 1812 Pease Ave., Sumner, WA 98390 Date Work Commenced Date Work Completed Date Work Accepted 3/28/03 6/16/03 Surety or Bonding Company Farmington Casualty Company Agent's Address USI Northwest of Washington, 20415 72nd Ave. South, Suite 300, Kent, WA 98032 Contract Amount 34,770.00 Additions 9,117.27 Liquidated Damages 0.00 Reductions TOTAL 47,749.35 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa gov. REV 31 0020e (6- 27 -01) Sub Total 43,887.27 Amount Disbursed 45,554.99 Amount of Sales Tax Paid at 8.8 3,862.08 Amount Retained 2,194.36 (If various rates apply, please send a breakdown.) TOTAL 47,749.35 Utilities Committee August 5, 2003 Present: Pam Linder, Chair; Dave Fenton, Joan Hernandez Jim Morrow, Mike Cusick, Brian Shelton, Frank Ldarte, Pat Brodin, Gall Labanara, Lucy Lauterbach 1. 2003 Small Drainage Program Bid Award The 2003 project includes five projects and one alternative. Of six bids, the lowest was from DL, Asahara for $279,519.44. The additive could not be afforded at this time so is not included. References were somewhat inconclusive, as the company references(which were good) were for landscaping and irrigation, not drainage work. The engineer's base bid was $310,000, so the committee recommended project award. Award small drainage proiect award to DL Asahara at a Reeular Meeting. 2. Infiltration and Inflow 2003 Manhole Repairs In March the City contracted with Pivetta Brothers for work on three manhole repairs and related work. There was one change order. The project final cost was.$47,749.35. The work is complete. Recommend contract acceptance and release of retaina~e to Reeular Meeting consent agenda. 3. Cascade Water Alliance After analyzing the cost of buying water from Seattle in the future versus what it might cost from Cascade Water Alliance, Public Works recommended proceeding with Cascade Water. They estimated that their costs would be lower than Seattle's for the next 47 years. It's very difficult to estimate future costs and supply, but staffwas confident CWA (Cascade) will be ahead in the long mn. The committee said they trusted staff's analysis. Recommend staying the current course with Cascade. 4. Sewer Utility Rates Tukwila has not raised sewer rates since 1996, and in the past year or two has 15ad to dip into the reserve account to pay for maintenance and operations (M & O). Metro's portion of the sewer bill is $23.40, while the city portion of the bill is $5. Tukwila's sewer charges are lower than other valley cities and districts. Staff recommended raising the $28.40 rate by $2.00. The Committee was concerned whether even that would cover all the sewer needs for M & O. We've used up half the reserve in paying maintenance costs. The water and sewer pipes in the CBD were all installed in the 1960's and will all need replacing in the next few years. The committee wanted to look at rates if not next year then at least in two more years. They pointed out the City has merely passed on Metro cost increases in recent years, and has absorbed some costs. Recommend sewer rate increase to COW. 5. Wet-Floodproofing Variance Though the main building at Starfire has been taken care of for floodprooding, the concessionaire and restrooms have not. Staff recommended granting them a variance for being in the floodplain. The committee members agreed that if the insurance was ok with it, the City could be. Jim assured them a hold harmless motion.would be included, as well as a requirement for a manual shut offof the sewage system in the event of a flood, loan asked who would shut it off at 2 .am. Jim said he would work with Starfire to resolve issues like that. Recommend variance.