HomeMy WebLinkAboutSpecial 2003-06-23 Item 2C - Final Acceptance - Sanitary Sewer Lift Station #12 Pump Upgrade & Generator by Gary Harper Construction for $91,044.44*et, COUNCIL AGENDA SYNOPSIS
+t-
Initials
Meeting Date 1 Prepared by 1 Mayor's review 1 Council review
6/23/03 1 Mc_griti
I I I I
I I I
ITEM INFORMATION
Original Agenda Date: June 23, 2003
ITEMNO.
*Special
Meeting*
oZ.G.
I CAS Number: 03-087
Agenda Item Title: Accept as complete Sewer Lift Station No. 12 Pump Upgrade and Generator and release
retainage.
Original Sponsor:
Timeline:
Sponsor's Summary:
Admin. Public Works
Meeting Date
6/23/03
Meeting Date
6/23/03
Council
The installation of a bypass force main connection in Andover Park West was substantially
completed by Gary Harper Construction on March 11, 2003. One change order for traffic
loops was $1,971.20 and underruns were $215.65. The total contract amounted to $91,044.44.
Recommendations:
Sponsor: Accept project as complete and authorize release of retainage.
Committee: Forward to Consent Agenda of Special Meeting of Regular Council.
Administration: Same as sponsor.
Cost Impact (if known): $91,044.44
Fund Source (if known): 403/02 Sewer Construction
RECORD OF COUNCIL ACTION
Action
APPENDICES
Attachments
Information Memo dated May 29, 2003
Notice of Completion of Public Works Contract 02 -104
Utilities Committee Meeting Minutes from June 17, 2003
TO:
FROM:
DATE:
SUBJECT:
ISSUE
INFORMATION MEMO
Mayor Mullet
Public Works Directo?
May 29, 2003 VV
Sewage Lift Station No. 12 Pump Upgrade and Generator
Project No. 97 -SW03, Contract No. 02 -104
Proiect Completion and Acceptance
Accept construction contract as complete and authorize release of retainage in the amount of
$4,184.02.
BACKGROUND
On November 19, 2002, the City entered into Contract No. 02 -104 with Gary Harper
Construction, Inc., of Redmond, Washington, for construction of Project No. 97 -SW03. This
sewer project included the installation of a bypass force main connection in Andover Park
West and related work.
Construction began on February 19, 2003, and was substantially completed on March 11,
2003. One change order was issued during the contract for the reinstallation of traffic loops
encountered during the excavation for the bypass connection to the force main. The final
contract cost is summarized as follows:
RECOMMENDATION
Contract Award Amount $81,925.00
Change Order No. 1 1,971.20
Reduction in Quantities (215.651
Subtotal $83,680.55
Sales Tax 8.8% 7.363.89
Total Amount Paid (incl. 5% retainage) S91.044.44
There has been $4,184.02 in retainage withheld from the progress payments to Gary Harper
Construction, Inc., for this contract.
All work required under this contract has been completed. It is recommended that this contract
be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and
authorize the release of retainage, subject to the standard claim and lien release procedures.
attachment: Notice of Completion of Public Works Contract
(P:ProjecuW- SW ProjeciM97SWOTCloscout Memo Guy Helper Construction)
State of Washington
Department of Revenue
I'S PO Box 47474
REV ENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 606 620
Date 5/31/03
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
h.1. a&},$°"'3 e= ''�FT9Fa.aF .w f- Y' Y- "?ff`fafi="4S' s {c
Name8etlddressof)t'nbhr.Agency m l r �p ePa> rtnle4> �IBea 911::
Assigned To
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Sub -Total 83,680.55
Amount of Sales Tax Paid at 8.8 7,363.89
(lfvarious rates apply, please send a breakdown.)
TOTAL 91,044.44
Comments:
Date Assigned
Notice Ls hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Sewage Lift Station No. 12 Pump Upgrade and Generator 02-104
Contractor's Name Telephone Number
Gary Harper Construction, Inc. 425- 883 -3837
Contractor's Address
10621 169th Ave. NE, Redmond, WA 98052 -2745
Date Work Commenced Date Work Completed Date Work Accepted
2/19/02 1 3/11/03
Surety or Bonding Company
Colonial American Casualty Surety Company
Agent's Address
Bratrud Middleton Insurance, P.O. Box 11205, Tacoma, WA 98411 -0205
Contract Amount 81,925.00
Additions 1,971.20 Liquidated Damages
Reductions 215.65
Signature
Type or Print Name
Phone Number
Amount Disbursed 86,860.42
Amount Retained 4,184.02
TOTAL 91,044.44
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27-01)
Utilities Committee
June 17, 2003
Present: Pam Linder, Chair; Joan Hernandez, Richard Simpson
Jim Morrow, Brian Shelton, Mike Cusick, Gail Labanara, Frank Iriarte, Pat
Brodin, Lucy Lauterbach
Sewage Lift Station #12 This project, which is the first phase of a two -phase deal, has been
completed and is under budget. There was one change order to add traffic loops that had been
removed, but there was also a reduction in quantities of materials used, so the price was good.
This phase did the excavation and undergrounding work. The next phase will put in new pumps
and motors. Recommend to consent agenda of June 23 meeting,
Annual Water Oualitv Report Federal rules dictate an annual water report should go out each
year. Pat has some changes in mind for next year's report. He also said he will contact the citizen
who complained about water at her house during citizen comments Monday night. Information.
303 Facilities Status Undate Jim and Gail have a long list of all the city work that is being done
on buildings around the city. Jim explained what they work on is decided by budget, manager's
time, and the priority a project has. The Council/court room information may come back in a
month, with costs associated with all the potential features. The committee said they'd like
quarterly 303 Facilities Status updates.
Starfire Variance As land near the river is on a floodplain and the City follows federal rules
regarding such, any developments near the river must also generally follow the FEMA standards.
Though there are fields in his building, the Starfire has put offices and restrooms above the
floodplain. Still, their building will require a variance. Pam was reassured when Jim said they
must show an official request for a variance; their insurance must cover them for flooding; and
they will hold the city harmless in case of a flood. Information.
Solid Waste Interoocal The County is raising garbage rates to pay for their Cedar Hills dump.
Tukwila is one of a number of cities that are requesting negotiations on their interlocal
agreements with King County for garbage. There is a short window when the interlocal can be
opened; it must be opened by month's end. The City has sent a letter requesting the opening.
Information.
?s Li Committee chair approval