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Home My WebLink AboutSpecial 2003-06-09 Item 3 - Bid Award - Dupont Flooring Systems for Community Center Carpet Replacement for $91,875.67COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date 1 Prepared by 1 Mayor's review 1 Council review I Special Mtg. 6/09/03 ist l'2 1 (r 0 3.fra 1 I 1 I J 1 I 1 I I ITEM INFORMATION CAS Number: 03-079 I Original Agenda Date: June 9, 2003 Agenda Item Title: Award, Completion and Acceptance for Tukwila Community Center Replace Carpet Original Sponsor: Timeline: Sponsor's Summary: Meeting Date 6/09/03 1 Meeting Date 1 6/09/03 Council Admin. Public Works As we had a state contract for all carpet purchases and installation, we issued the purchase order for the contractor to begin. Award and accept as complete the project with Dupont Flooring Systems for the Tukwila Community Center Replace Carpet Project. This project was substantially completed on May 13, 2003. No change orders were issued and this acceptance will formalize the closeout of this project. Recommendations: Sponsor: Award and acceptance of project. Committee: Recommend to Committee of the Whole. Administration: Same as Sponsor Cost Impact (if known): $91,875.67 (includes sales tax) Fund Source (if known): 303 Facilities RECORD OF COUNCIL ACTION Action Information Memo dated May 28, 2003 Purchase Order #PWE15476 Finance Safety Committee Meeting Minutes from June 2, 2003 APPENDICES Attachments INFORMATION MEMO To: Mayor Mullet City Council From: Public Works Director Finance Director Date: May 28, 2003 VV Subject: Tukwila Community Center Replace Carpet City Project 02 -BG09 Project Award, Completion and Acceptance ISSUE Award and accept as complete. BACKGROUND As part of the 303 Facilities list, replacing the carpet in the Tukwila Community Center was scheduled for last year. As we had a state contract for all carpet purchases and installation, we had the contractor begin the project. To meet a technical requirement, we need to both approve and accept the completion of the project. The purchase order for DuPont Flooring Systems was issued October 30, 2002, for City Project 02 -BG09. The carpet was substantially complete during the holidays in December, yet there was a significant punchlist so the second and final invoice was held until May 13, 2003, when all items were completed. The cost is summarized as follows: Purchase Order Amounts Base 84,444.55 Sales Tax 8S% 7.431.12 Total Amount Paid 91.875.67 RECOMMENDATION All work required has been completed. It is recommended that this project be awarded and accepted as complete. Attachments: Purchase Order #PWE15476 p:tom/info memo award closeout TCC carpet SHIP TO 6200 SOUTHCENTER BLVD TUKWILA, WASHINGTON 98188 (206) 433 -1800 7 VENDOR NAME ADDRESS 11, A CLO eI .3 5y <,rerA5 C 1 \57\ t� til AL Wy So k UC- Kr (J A C61 bh' 1'�V C. v� k'R'Q. E, F DEPT 317 k/J SSEET ADDRESS Lik Rk 2- 3/ qs67-- ,94i #3 a OTHER SOURCES I p2 sy G1(3, sZ' DEPARTMENTAL APPROVAL CITY OF TUKWILA QUOTF EXECUTIVE APPROVA' :l521 fPPAPmuFNT nnPV ECe QUOTE DEPT Pc 15476 CODE VERBAL QUOTE WRITTEN QUOTE r unvnti.71L vl I THIS NUMBER MUST APPEAR ON ALL PACKAGES, INVOICES, AND CORRESPONDENCE. /6-3(i -OZ- DATE TUKWILA, WA (71 Committee chair approval Finance and Safety Committee June 2, 2003 Present: Joe Duffle, Jim Haggerton, Richard Simpson Alan Doerschel, Frank Marie, Bob Abbott, Keith Haines, Lucy Lauterbach; Joanne McManus 1. TCC Carpet Replacement Listed as a project in the 2002 budget and substantially completed in December, 2002, the carpet replacement at the Community Center is now ready for acceptance. However, it was only when the bills carne in that staff realized the project had never been approved originally. The cost was $84,445 plus sales tax, leading to a $91,875.67 total cost. Because the carpet purchase was done through the state bid process with a purchase order, it didn't go through the normal bid process. Alan suggested the project be approved by the Council and also accepted as complete at the same time. Recommend project approval and acceptance to COW and Regular Meeting. 2. TIB Camera System Bob Abbott explained that the cameras on the highway are an integral part of police patrol and enforcement. They have used the tapes in cases to help prosecute crimes. The current cameras have been up since 1996, and they have clearly lived past their prime. They cannot be used effectively by the volunteers. Both the cameras and the equipment that controls the cameras need to be replaced. The equipment that allows pictures from the cameras to go to a tape can be replaced now. A multiplexer allows pictures to be seen on a tape in the neighborhood resource center. It has broken frequently, and the repair shop in Connecticut has taken 6 months to "fix" it, returning it as originally broken. Bob has worked hard to find a replacement, and was successful in locating an Auburn Native American company that has cameras that are much more advanced than the old one. The new Eagle Eye digital video recorder allows viewing from all five cameras at any time. If someone want to focus on one camera and zoom in, the other cameras are still being monitored by the system. Also, pictures can be stored on a disk, which is much handier than the old tapes the multiplexer used. Eagle Eye was the lowest of three bids for the new unit. Funding is available through the drug seizure money. Committee approval of new video recorder system for 59.356.80 including tax. 3. Medical Benefits Linda Grage did a lot of research with the IRS and determined that the Council salary plan could not include life insurance or disability insurance. Only medical, dental, and vision benefits are properly allowed. Information. 4. Bond Ordinance Alan explained that he will use an ordinance to change money between the street fund and the Facilities fund. He'll also roll an old bond into this one. He is trying to use the money for non taxable projects like the TIB instead of the village. He will bring the bond ordinance which must be correct for auditors and bond counsel both, to the combined COW /Special meeting on the 23 of June. Recommend bond to COW /Special Meeting. 5. Sales Tax Report Although the sales tax report for last month was good, it was due to a one- time adjustment from a Tukwila company that had not paid taxes for many years. Alan said the City revenues will still be down, though the whole year may be ok due to the utility tax and gambling tax. Information. I 6/9/03 I 6/9/03 CAS Number: 03-080 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): I Fund Source (if known): 03 Meeting Date 6/09/03 Initials Prepared by» Mayor's review I Council review R. Stillr}kl £iiS I -662 I I I I I I I I I 0a() Original Agenda Date: Foster Golf Links Clubhouse Contract Options Council Admin. Parks Recreation A discussion of the options available to the City Council regarding the Foster Golf Links Clubhouse Bid Opening. The Parks and Recreation Department will provide additional information under separate City Council Packets on June 9, 2003. Further Discussion at 6/9/03 Special Mtg. Same as Sponsor 411.00.594.760.62.19 Foster Golf Links is a Special Enterprise Fund. I No attachments ITEMNO. Special Mtg. 4(b) Number Bills That Have Passed and been Signed (or vetoed) by Governor this Session: (SB 5300) PW Trust Fund list HB 1063 Val Vue $1.3 M, Highline WD $750k SB 5409 Direct petition Annexation (HB 1231) Allows petition method. SB 5783 Streamlined Sales Tax study bill: we need final bill to (HB 1863) include compensation for cities that lose money Local Option Fuel Tax SB 5247 RTID (local)gas tax up to 10% of state tax instead of 100 currently allowed SB 5855 Adopt I -Code version of Building code (HB 1734) SB 5632 Utility Relocations to be paid by rail system if they disturb the routing of lines SB 5787 Port- sponsored bill to delete some environmental (HB 1876) requirements SB 5364 (HB 1281) SB 5307 SB 5728 HB 1376 SB 5531 SB 5370 Mandate Zoning for Manufactured Housing by 2004 SB 5033 Establishing a state 'do not call' list for phone sales SB 5047 Limiting sexual offender housing to manufacturing areas SB 5069 (HB 1047) SB 5151 SB 5668 SB 5689 SB 5815 SB 5899 1 SB 5536 Title 2003 Senate Bills June 9, 2003 Bills That Can Possibly Pass (reintroduced May 12) But Have a Poor Chance now Tax increment financing for revitalization areas Credit against area's state share of sales tax Requires issuance of project permits within 120 days Tort Reform with local government civil liability I Allows collection of storm water in barrels (3`" runway issue) Extend high tech research development tax deferrals W/S District Assumption Makes assumption of part of dist. more difficult Open Public Mts. Agencies post agendas 72 hours ahead for sp. reg mts; emergency exceptions allowed. Hotel Lodging tax bill requires 75% of be spent each year; tourism committee decides much spending Requires interlocal agreement between city county re revenue sharing issues before annexations can go on. Mosquito abatement authority Requires consultations an study of abatement methods Limit PUDs from deploying broadband telecommunications; 1" step in preventing same in cities Condominium construction liability law Status 1 Passed both Houses; governor signed Passed Senate House; governor signed Passed Senate House governor No signed Passed Senate House; governor signed I Passed House Senate governor signed 1 Passed both Houses; governor vetoed I Substitute Passed Senate House governor signed Passed Senate House Rules ready for vote June 5 Passed Senate House Rules June 5 Substitute bill passed Senate; House Rules June 4 Passed Senate; House Rules June 4 Passed Senate; House Rules reintroduced June 4 Senate original committee; reintroduced No action since original committee; reintroduced Senate Rules X file; reintroduced Senate Rules X file; reintroduced No action from original committee; Reintroduced June 4 Senate Rules X file; reintroduced No action since original committee Reintroduced June 4 Senate Rules X file; reintroduced Rules 2 reading Senate; reintroduced Passed Senate; House Rules; Reintroduced Senate Rules June 4 RECEIVED JUN 0 9 2003 ITY OF TUKWILA CITY CLERK sup port Y? 1 I Y N l Y N N I N I N I Y IY N No N No! 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